4Motion Darlington - Charities report - 18.1
4Motion Darlington - Charities report - 18.1
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 30 April 2018 |
| for |
| 4Motion Darlington |
| 4Motion Darlington |
| Contents of the Financial Statements |
| for the Year Ended 30 April 2018 |
| Page |
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 to 6 |
| Notes to the Financial Statements | 7 to 10 |
| 4Motion Darlington |
| Report of the Trustees |
| for the Year Ended 30 April 2018 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with |
| the financial statements of the charity for the year ended 30 April 2018. The trustees have adopted the provisions of |
| Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their |
| accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) |
| (effective 1 January 2015). |
| OBJECTIVES AND ACTIVITIES |
| Objectives and aims |
| To promote for the benefit of the inhabitants of Darlington and the surrounding areas, the provision of facilities for |
| recreation or other leisure time occupation, in particular but not exclusively roller-skating, scootering, skateboarding and |
| biking, for individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial |
| hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the |
| object of improving the condition of life of the said inhabitants. |
| To promote such other charitable purposes as the company in its absolute discretion shall from time to time consider can |
| be appropriately carried on in conjunction with the activities carried on pursuant to first object mentioned above. |
| Public benefit |
| The charity's aims and achievements are set out within this report. The activities set out in this report have been |
| undertaken to further the charity's charitable purposes for the public benefit. The charity trustees have complied with |
| their duty to have due regard to the guidance published by the Charity Commission on public benefit. |
| ACHIEVEMENT AND PERFORMANCE |
| Charitable activities |
| 4Motion Darlington has now been established for nearly five years. We provide an indoor skatepark for all and a variety |
| of coaching and development opportunities for children and young people. |
| The skatepark has now been open for four years and awareness of the facility continues to grow. The past twelve months |
| has seen an increase in attendances from 23,248 in 2016/7 to 25,624 in 2017/18. |
| We provide a variety of coaching opportunities for children and young people that include, mountain bike coaching at |
| west park and learn to ride, scooter, skateboard and BMX coaching at the skatepark. Young people also help run these |
| coaching sessions either as volunteers, trainees or paid staff. |
| We continue to encourage use of the park with a wide variety of users and groups including, home schooling, special |
| needs/behavioural schools, toddlers, and community associations to ensure the skatepark is available to all and with |
| entry prices the same for the last three years keeping it affordable for all individuals. |
| We have been working with an Architect and developed plans for a mezzanine floor and a heated area for parents. We |
| are currently working with an architect to get approval for the plans with building control. |
| FINANCIAL REVIEW |
| Investment policy and objectives |
| The Charity does not have a policy for the selection of investments or for the selection of those who might receive |
| monetary grants out of the assets of the charity. |
| Reserves policy |
| It is the Charity's policy to work towards setting aside, in reserves, an amount equivalent to three months operating costs |
| calculated and reviewed annually. |
| Funds in deficit |
| The Charity does not have any funds in deficit. |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Governing document |
| The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by |
| guarantee, as defined by the Companies Act 2006. |
| 4Motion Darlington |
| Report of the Trustees |
| for the Year Ended 30 April 2018 |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Recruitment and appointment of new trustees |
| 4Motion Darlington welcomes new trustees. The board members themselves take a proactive approach to this, speaking |
| with people they feel would have something to contribute to the Charity at the board level. |
| Prospective Management Committee members start with the charity as formal attendees/ co-opted members until the |
| Annual General Meeting takes place and they either become Directors/ Trustees or they remain formal attendees/ |
| co-opted members because that fits in with their role and demands on their time. |
| Organisational structure |
| The charity has a board of trustees which has overall control and responsibility for policy and all major decisions. All |
| members of the board are directors and trustees. |
| Induction and training of new trustees |
| As part of their induction, new board members are familiarised with the charities objectives and activities together with |
| the accounts and workings of the charity. Each new board member is provided with a copy of the Memorandum and |
| Articles of Association and relevant information provided by the charity commission regarding Trustees Duties. |
| New members will be invited to look around the skate park and meet the staff and volunteers from various work streams. |
| They will be invited to other internal and external opportunities where they can improve the knowledge, skills and |
| understandings relevant to the voluntary work they do for the Charity. |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company number |
| Registered Charity number |
| Registered office |
| Trustees |
| Independent examiner |
| Chrichard & Co |
| Darlington |
| Co. Durham |
| DL3 7BJ |
| Approved by order of the board of trustees on |
| Independent Examiner's Report to the Trustees of |
| 4Motion Darlington |
| Independent examiner's report to the trustees of 4Motion Darlington ('the Company') |
| I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 April 2018. |
| Responsibilities and basis of report |
| As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
| Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. |
| Independent examiner's statement |
| I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
| 1. | accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
| 2. | the accounts do not accord with those records; or |
| 3. | the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
| 4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. |
| I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached |
| Michael Chrichard |
| FCCA |
| Chrichard & Co |
| 23 Woodland Road |
| Darlington |
| Co. Durham |
| DL3 7BJ |
| 3 December 2018 |
| 4Motion Darlington |
| Statement of Financial Activities |
| for the Year Ended 30 April 2018 |
| 2018 | 2017 |
| Unrestricted fund |
Total funds |
| Notes | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Donations and legacies |
| Charitable activities |
| Other trading activities | 2 |
| Total |
| EXPENDITURE ON |
| Charitable activities |
| NET INCOME |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 31,847 |
| 4Motion Darlington |
| Balance Sheet |
| At 30 April 2018 |
| 2018 | 2017 |
| Unrestricted fund |
Total funds |
| Notes | £ | £ |
| FIXED ASSETS |
| Tangible assets | 6 |
| CURRENT ASSETS |
| Stocks | 7 |
| Debtors | 8 |
| Cash at bank and in hand |
| CREDITORS |
| Amounts falling due within one year | 9 | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| CREDITORS |
| Amounts falling due after more than one year | 10 | ( |
) | ( |
) |
| NET ASSETS |
| FUNDS | 12 |
| Unrestricted funds | 46,757 | 31,847 |
| TOTAL FUNDS | 31,847 |
| 4Motion Darlington |
| Balance Sheet - continued |
| At 30 April 2018 |
| The charitable company is entitled to exemption from audit under |
| Section 477 of the Companies Act 2006 for the year ended 30 April 2018. |
| The members have not required the company to obtain an audit of its financial statements for the year ended |
| 30 April 2018 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies |
| Act 2006 relating to charitable small companies. |
| The financial statements were approved by the Board of Trustees on |
| 4Motion Darlington |
| Notes to the Financial Statements |
| for the Year Ended 30 April 2018 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been |
| prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement |
| of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial |
| Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', |
| Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of |
| Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost |
| convention. |
| Income |
| All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it |
| is probable that the income will be received and the amount can be measured reliably. |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the |
| charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and |
| the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has |
| been classified under headings that aggregate all cost related to the category. Where costs cannot be directly |
| attributed to particular headings they have been allocated to activities on a basis consistent with the use of |
| resources. |
| Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful |
| life. |
| Plant and machinery |
| Fixtures and fittings |
| Stocks |
| Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow |
| moving items. |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions |
| arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
| Hire purchase and leasing commitments |
| Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis |
| over the period of the lease. |
| Pension costs and other post-retirement benefits |
| The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable |
| company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
| 2. | OTHER TRADING ACTIVITIES |
| 2018 | 2017 |
| £ | £ |
| Shop income food and drink |
| 4Motion Darlington |
| Notes to the Financial Statements - continued |
| for the Year Ended 30 April 2018 |
| 3. | NET INCOME/(EXPENDITURE) |
| Net income/(expenditure) is stated after charging/(crediting): |
| 2018 | 2017 |
| £ | £ |
| Depreciation - owned assets |
| Rent | 34,028 | 33,154 |
| 4. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 30 April 2018 nor for the year ended |
| 30 April 2017. |
| Trustees' expenses |
| There were no trustees' expenses paid for the year ended 30 April 2018 nor for the year ended 30 April 2017. |
| 5. | STAFF COSTS |
| The average monthly number of employees during the year was as follows: |
| 2018 | 2017 |
| Coaching and park management | 12 | 15 |
| No employees received emoluments in excess of £60,000. |
| 6. | TANGIBLE FIXED ASSETS |
| Plant and machinery |
Fixtures and fittings |
Totals |
| £ | £ | £ |
| COST |
| At 1 May 2017 |
| Additions |
| At 30 April 2018 |
| DEPRECIATION |
| At 1 May 2017 |
| Charge for year |
| At 30 April 2018 |
| NET BOOK VALUE |
| At 30 April 2018 |
| At 30 April 2017 |
| 7. | STOCKS |
| 2018 | 2017 |
| £ | £ |
| Stocks |
| 4Motion Darlington |
| Notes to the Financial Statements - continued |
| for the Year Ended 30 April 2018 |
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2018 | 2017 |
| £ | £ |
| Trade debtors |
| Other debtors |
| Prepayments |
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2018 | 2017 |
| £ | £ |
| Other loans (see note 11) |
| Payments on account |
| Trade creditors |
| Social security and other taxes | ( |
) |
| VAT | 806 | 666 |
| Other creditors |
| Accrued expenses |
| 10. | CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR |
| 2018 | 2017 |
| £ | £ |
| Other loans (see note 11) | 87,907 |
| 11. | LOANS |
| An analysis of the maturity of loans is given below: |
| 2018 | 2017 |
| £ | £ |
| Amounts falling due within one year on demand: |
| Other loans | 12,173 | 14,946 |
| Amounts falling between one and two years: |
| Other loans - 1-2 years |
| Amounts falling due between two and five years: |
| Other loans - 2-5 years |
| 4Motion Darlington |
| Notes to the Financial Statements - continued |
| for the Year Ended 30 April 2018 |
| 12. | MOVEMENT IN FUNDS |
At 1.5.17 |
Net movement in funds |
At 30.4.18 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 31,847 | 14,910 | 46,757 |
| TOTAL FUNDS | 14,910 | 46,757 |
| Net movement in funds, included in the above are as follows: |
| Incoming resources |
Resources expended |
Movement in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 195,699 | (180,789 | ) | 14,910 |
| TOTAL FUNDS | ( |
) | 14,910 |
| Comparatives for movement in funds |
At 1.5.16 |
Net movement in funds |
At 30.4.17 |
| £ | £ | £ |
| Unrestricted Funds |
| General fund | 23,450 | 8,397 | 31,847 |
| TOTAL FUNDS | 23,450 | 8,397 | 31,847 |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming resources |
Resources expended |
Movement in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 171,626 | (163,229 | ) | 8,397 |
| TOTAL FUNDS | 171,626 | (163,229 | ) | 8,397 |
| 13. | RELATED PARTY DISCLOSURES |
| The trustee Mr N R Leeming is owed at the balance sheet date £7,600 (2017: £12,400) within the loan balance. |