Greenleys Community Centre - Charities report - 18.1
Greenleys Community Centre - Charities report - 18.1
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| GREENLEYS COMMUNITY CENTRE |
| (A COMPANY LIMITED BY GUARANTEE) |
| TRUSTEES' REPORT AND |
| UNAUDITED FINANCIAL STATEMENTS FOR THE |
| YEAR ENDED 31 MARCH 2018 |
| GREENLEYS COMMUNITY CENTRE |
| CONTENTS OF THE FINANCIAL STATEMENTS |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| Page |
| Trustees' Report | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 to 6 |
| Notes to the Financial Statements | 7 to 11 |
| GREENLEYS COMMUNITY CENTRE |
| TRUSTEES' REPORT |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| The directors present their report and the financial statements for the year ended 31 March 2018. |
| Objectives and Activities |
| The objectives of the Charity are:- |
| a) To provide facilities for the recreation with the object of improving the conditions of life and social welfare of |
| the inhabitants of Greenleys and its environs ("the area of benefit"). |
| b) To advance education for those living in the area of benefit. |
| c) To provide a community centre for the benefit of those living in the area of benefit. |
| The trustees have had regard to the guidance issued by the Charity Commission on public benefit and the |
| centre is available for hire by the local community. |
| Achievements and Performance |
| The charity continues to successfully run their local community center with many local people benefitting from |
| the facilities.The main user groups are a pre-school playgroup and a karate club. During this year the walls |
| and woodwork in the centre have been sanded down, made good and been completely re-painted at a cost of |
| £2900. |
| Financial Review |
| The Statement of Financial Activities on page 4 of the accounts shows a loss for the year of of £6013, which |
| is partly due to the redecoration of the centre.The funds at 31st March 2018 were £19,093. |
| The funding from Milton Keynes council has been withdrawn for the year ended 31st March 2019 which will |
| have an impact on the financial situation.The income from regular users and the rent receivable are sufficient |
| to cover approximately 55% of the running costs, which means the reserves will have to be used to fund the |
| balance of expenditure.The trustees are confident the current level of reserves are sufficient to fund the |
| centre for a further 12 months and are monitoring the situation carefully.They are looking into ways of both |
| raising income and reducing expenditure. |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| The company was incorporated on 26 September 1996 as a private company limited by guarantee, with the |
| liability of each member limited to £1. It is governed by a Memorandum and Articles of Association. It is also |
| registered with the Charity Commission. |
| The directors are elected by a majority vote of members present at the Annual General Meeting. The |
| directors of the charitable company are its trustees for the purpose of Charity Law and throughout this report |
| are collectively referred to as 'the trustees'. |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company Number |
| 03255096 (England and Wales) |
| Registered Charity number |
| 1069731 |
| Registered office |
| 2 Ardwell Lane |
| Greenleys |
| Milton Keynes |
| MK12 6AR |
| GREENLEYS COMMUNITY CENTRE |
| TRUSTEES' REPORT |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Trustees |
| Jeanette Lesley Perry |
| Mark Dennis Rogers |
| Independent examiner |
| Denise Balch |
| Thompson Balch Limited |
| Sovereign House |
| 15 Towcester Road |
| Old Stratford |
| Milton Keynes |
| MK19 6AN |
| Trustees' responsibilities in relation to the financial statements |
| In preparing the financial statements, the trustees are required to:- |
| - Select suitable accounting policies and apply them consistently' |
| - Observe the methods and principles in the Charities SORP; |
| - Make judgements and estimates that are reasonable and prudent' |
| - State whether applicable UK accounting standards have been followed, subject to any material departures |
| disclosed and explained in the financial statements' |
| - Prepare the financial statement on the going concern basis unless it is inappropriate to presume the charity |
| will continue in business. |
| The trustees acknowledge their responsibility for keeping proper accounting records, for safeguarding the |
| assets of the company and for taking reasonable steps for the prevention and detection of fraud and other |
| irregularities. |
| Declarations |
| The company has taken advantage of the small companies exemption in preparing the report above. |
| The Trustees declare that they have approved the trustees' report above. |
| Approved by order of the board of trustees on |
| INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
| GREENLEYS COMMUNITY CENTRE |
| Independent examiner's report to the trustees of Greenleys Community Centre ('the Company') |
| I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2018. |
| Responsibilities and basis of report |
| As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
| Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. |
| Independent examiner's statement |
| I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
| 1. | accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
| 2. | the accounts do not accord with those records; or |
| 3. | the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
| 4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. |
| I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached |
| Denise Balch |
| ACA |
| Thompson Balch Limited |
| Chartered Accountants |
| Sovereign House |
| 15 Towcester Road |
| Old Stratford |
| Milton Keynes |
| MK19 6AN |
| 30 November 2018 |
| GREENLEYS COMMUNITY CENTRE |
| STATEMENT OF FINANCIAL ACTIVITIES |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| 2018 | 2017 |
| Unrestricted funds |
Restricted fund |
Total funds |
Total funds |
| Notes | £ | £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Charitable activities |
| Other income |
| Total |
| EXPENDITURE ON |
| Charitable activities |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 25,106 |
| GREENLEYS COMMUNITY CENTRE |
| BALANCE SHEET |
| AT 31 MARCH 2018 |
| 2018 | 2017 |
| Unrestricted funds |
Restricted fund |
Total funds |
Total funds |
| Notes | £ | £ | £ | £ |
| FIXED ASSETS |
| Tangible assets | 6 |
| CURRENT ASSETS |
| Debtors | 7 |
| Cash at bank and in hand |
| CREDITORS |
| Amounts falling due within one year | 8 | ( |
) | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| NET ASSETS |
| FUNDS | 9 |
| Unrestricted funds | 19,093 | 25,106 |
| Restricted funds | - |
| TOTAL FUNDS | 25,106 |
| GREENLEYS COMMUNITY CENTRE |
| BALANCE SHEET - CONTINUED |
| AT 31 MARCH 2018 |
| The charitable company is entitled to exemption from audit under |
| Section 477 of the Companies Act 2006 for the year ended 31 March 2018. |
| The members have not required the company to obtain an audit of its financial statements for the year ended |
| 31 March 2018 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| These financial statements have been prepared in accordance with the special provisions of Part 15 of the |
| Companies Act 2006 relating to charitable small companies. |
| The financial statements were approved by the Board of Trustees on |
| GREENLEYS COMMUNITY CENTRE |
| NOTES TO THE FINANCIAL STATEMENTS |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, |
| have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by |
| Charities: Statement of Recommended Practice applicable to charities preparing their accounts in |
| accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS |
| 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard |
| applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements |
| have been prepared under the historical cost convention. |
| Incoming resources |
| Recognition of incoming resources |
| These are included in the Statement of Financial Activities (SoFA) when: |
| 1. The charity becomes entitled to the resources; |
| 2. The trustees are virtually certain they will receive the resources; and |
| 3. The monetary value can be measured with sufficient reliability. |
| Offsetting |
| There has been no offsetting of assets and liabilities or income and expenses, unless required or |
| permitted by the FRS 102 SORP. |
| Grants and donations |
| Grants and donations are only included in the SoFA when the general income recognition criteria are |
| met. |
| Expenditure and liabilities |
| Liability recognition |
| Liabilities are recognised where it is more likely than not, that there is a legal or constructive obligation |
| committing the charity to pay out resources and the amount of the obligation can be measured with |
| reasonable certainty. |
| Governance costs |
| Governance costs comprise all costs involving public accountability of the charity and its compliance |
| with regulation and good practice. |
| Creditors |
| The charity has creditors which are measured at settlement amounts less any trade discounts. |
| Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated |
| useful life. |
| Improvements to property |
| Plant and machinery |
| Computer equipment |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Funds |
| Unrestricted funds are donations and other incoming resources receivable or generated for the objects |
| of the charity without further specified purpose and are available as general funds. |
| Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which |
| meets these criteria is charged to the fund together with a fair allocation of management costs. |
| GREENLEYS COMMUNITY CENTRE |
| NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| 1. | ACCOUNTING POLICIES - continued |
| Pension costs and other post-retirement benefits |
| The charitable company operates a defined contribution pension scheme. Contributions payable to the |
| charitable company's pension scheme are charged to the Statement of Financial Activities in the |
| period to which they relate. |
| 2. | NET INCOME/(EXPENDITURE) |
| Net income/(expenditure) is stated after charging/(crediting): |
| 2018 | 2017 |
| £ | £ |
| Depreciation - owned assets |
| Independent examiner's fees for reporting on the accounts | 600 | 600 |
| Other accountancy fees | 360 | 360 |
| 3. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 31 March 2018 nor for the |
| year ended 31 March 2017. |
| Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31 March 2018 nor for the year ended |
| 31 March 2017. |
| 4. | STAFF COSTS |
| 2018 | 2017 |
| £ | £ |
| Wages and salaries |
| Other pension costs |
| 14,881 | 14,748 |
| The average monthly number of employees during the year was as follows: |
| 2018 | 2017 |
| Caretaker | 1 | 1 |
| No employees received emoluments in excess of £60,000. |
| GREENLEYS COMMUNITY CENTRE |
| NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
| Unrestricted funds |
Restricted fund |
Total funds |
| £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Charitable activities |
| Other income |
| Total |
| EXPENDITURE ON |
| Charitable activities |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward | 27,686 | - | 27,686 |
| TOTAL FUNDS CARRIED FORWARD | 25,106 | - | 25,106 |
| 6. | TANGIBLE FIXED ASSETS |
| Improvements to property |
Plant and machinery |
Computer equipment |
Totals |
| £ | £ | £ | £ |
| COST |
| At 1 April 2017 and 31 March 2018 |
| DEPRECIATION |
| At 1 April 2017 |
| Charge for year |
| At 31 March 2018 |
| NET BOOK VALUE |
| At 31 March 2018 |
| At 31 March 2017 |
| GREENLEYS COMMUNITY CENTRE |
| NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2018 | 2017 |
| £ | £ |
| Trade debtors |
| Prepayments and accrued income |
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2018 | 2017 |
| £ | £ |
| Trade creditors |
| PAYE control | 109 | - |
| Pension control | 12 | 12 |
| Accruals and deferred income |
| 9. | MOVEMENT IN FUNDS |
At 1/4/17 |
Net movement in funds |
At 31/3/18 |
| £ | £ | £ |
| Unrestricted funds |
| General Funds | 25,106 | (6,013 | ) | 19,093 |
| TOTAL FUNDS | (6,013 | ) | 19,093 |
| Net movement in funds, included in the above are as follows: |
| Incoming resources |
Resources expended |
Movement in funds |
| £ | £ | £ |
| Unrestricted funds |
| General Funds | 16,511 | (22,524 | ) | (6,013 | ) |
| Restricted funds |
| General Funds | 9,577 | (9,577 | ) | - |
| TOTAL FUNDS | ( |
) | (6,013 | ) |
| GREENLEYS COMMUNITY CENTRE |
| NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
| FOR THE YEAR ENDED 31 MARCH 2018 |
| 9. | MOVEMENT IN FUNDS - continued |
| Comparatives for movement in funds |
At 1/4/16 |
Net movement in funds |
At 31/3/17 |
| £ | £ | £ |
| Unrestricted Funds |
| General Funds | 27,686 | (2,580 | ) | 25,106 |
| TOTAL FUNDS | 27,686 | (2,580 | ) | 25,106 |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming resources |
Resources expended |
Movement in funds |
| £ | £ | £ |
| Unrestricted funds |
| General Funds | 15,308 | (17,888 | ) | (2,580 | ) |
| Restricted funds |
| General Funds | 13,640 | (13,640 | ) | - |
| TOTAL FUNDS | 28,948 | (31,528 | ) | (2,580 | ) |
| 10. | RELATED PARTY DISCLOSURES |
| There were no related party transactions for the year ended 31 March 2018. |