Hopscotch Theatre Company - Charities report - 18.1
Hopscotch Theatre Company - Charities report - 18.1
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| REPORT OF THE TRUSTEES AND |
| FINANCIAL STATEMENTS FOR THE YEAR |
| ENDED 31 JULY 2018 |
| FOR |
| HOPSCOTCH THEATRE COMPANY |
| HOPSCOTCH THEATRE COMPANY |
| CONTENTS OF THE FINANCIAL STATEMENTS |
| for the Year Ended 31 July 2018 |
| Page |
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 to 6 |
| Notes to the Financial Statements | 7 to 10 |
| HOPSCOTCH THEATRE COMPANY |
| REPORT OF THE TRUSTEES |
| for the Year Ended 31 July 2018 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with |
| the financial statements of the charity for the year ended 31 July 2018. The trustees have adopted the provisions of |
| Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their |
| accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) |
| (effective 1 January 2015). |
| OBJECTIVES AND ACTIVITIES |
| Objectives and aims |
| The objectives of the charity are to promote and encourage the arts and the study of the arts, especially plays, drama |
| using music, song and movement. |
| Significant activities |
| 2017/18 is Hopscotch's thirtieth year of touring quality Theatre in Education productions to schools across Scotland. |
| The theatre toured 6 productions from August 2017 to end of July 2018. In total, the theatre visited 295 schools which |
| equates to 72,000 school pupils seeing a Hopscotch show in 2017/18. |
| 'This is my life' was financially supported by the Royal Caledonian Education Trust and performed at the Edinburgh |
| Festival 2017 as part of Army@TheFringe (in association with Summerhall). |
| The Company also extended its workshop programme offering Rights workshops accompanying the stage production, |
| Rights of the Child, as well as stand along workshops targeting early, first and second level learners. 1700 Pupils |
| received intensive and focused Rights based workshops in their class room. |
| FINANCIAL REVIEW |
| Investment policy and objectives |
| The charity does not hold any investments. Any surplus cash flow during the year is re-invested in pursuit of the charity's |
| aims and objectives. |
| Reserves policy |
| The reserves of the charity are as described in the accounting policies. It is the policy of the charity to build up |
| unrestricted funds to equate to approximately 6 months unrestricted management and administration expenditure to |
| provide sufficient resources to meet ongoing projects and closure costs if required. |
| Based on current levels of expenditure 6 months unrestricted costs would equate to £33,857. Reserves at 31 July 2018 |
| were £61,446. |
| Financial Review and Results |
| The charity reported a surplus of £516 in the 2017/18 financial year (2017: deficit £8,526). |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Governing document |
| The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by |
| guarantee, as defined by the Companies Act 2006. |
| HOPSCOTCH THEATRE COMPANY |
| REPORT OF THE TRUSTEES |
| for the Year Ended 31 July 2018 |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Organisational structure |
| The Board of Trustees hold regular meetings to review all aspects of the operation of the charity. The charity ensures |
| that new trustees have skills that will complement the existing structure of the board and ensure that they are familiar |
| with the practical work of the charity. They are also given training and induction when they join the board. |
| As set out in the Articles of Association the maximum number of Trustees is 20. One third of directors must retire from |
| office at the Annual General Meeting, but can be re-elected. |
| A member may nominate themselves or another for consideration for election as a trustee. The election process will take |
| place at the Annual General Meeting. |
| The trustees may at any time appoint any member (providing he/she is willing to act) to be a trustee, either to fill a |
| vacancy or as an additional trustee. |
| Related parties |
| In so far as it is complimentary to the charity's objects, the charity is guided by both local and national policy. The |
| charity strives to locate the partnerships to develop strategically both artistic and financial in the local community. |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company number |
| Registered Charity number |
| Registered office |
| Trustees |
| Cultural Co Ordinator |
| Photographer |
| Senior HR Business Partner |
| Student |
| Company Secretary |
| Independent examiner |
| Sue Nicolson |
| ACMA CGMA |
| Nicolson Accountancy |
| 31 Lynedoch Street |
| Glasgow |
| G3 6EF |
| Approved by order of the board of trustees on |
| INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
| HOPSCOTCH THEATRE COMPANY |
| I report on the accounts for the year ended 31 July 2018 set out on pages four to ten. |
| Respective responsibilities of trustees and examiner |
| The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities |
| and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The |
| charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not |
| apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether |
| particular matters have come to my attention. |
| Basis of the independent examiner's report |
| My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations |
| 2006 (as amended). An examination includes a review of the accounting records kept by the charity and a comparison of |
| the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the |
| accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not |
| provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the |
| view given by the accounts. |
| Independent examiner's statement |
| In the course of my examination, no matter has come to my attention: |
| (1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
| - | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
| - | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
| have not been met; or |
| (2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
| Sue Nicolson |
| ACMA CGMA |
| Nicolson Accountancy |
| Trinity House |
| 31 Lynedoch Street |
| Glasgow |
| G3 6EF |
| 12 December 2018 |
| HOPSCOTCH THEATRE COMPANY |
| STATEMENT OF FINANCIAL ACTIVITIES |
| for the Year Ended 31 July 2018 |
| 31.7.18 | 31.7.17 |
| Unrestricted funds |
Restricted funds |
Total funds |
Total funds |
| Notes | £ | £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Charitable activities |
| Other trading activities | 2 |
| Total |
| EXPENDITURE ON |
| Charitable activities |
| NET INCOME/(EXPENDITURE) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 60,930 |
| HOPSCOTCH THEATRE COMPANY |
| BALANCE SHEET |
| At 31 July 2018 |
| 31.7.18 | 31.7.17 |
| Unrestricted funds |
Restricted funds |
Total funds |
Total funds |
| Notes | £ | £ | £ | £ |
| FIXED ASSETS |
| Tangible assets | 6 |
| CURRENT ASSETS |
| Debtors | 7 |
| Cash at bank and in hand |
| CREDITORS |
| Amounts falling due within one year | 8 | ( |
) | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| NET ASSETS |
| FUNDS | 9 |
| Unrestricted funds | 61,446 | 60,930 |
| Restricted funds | - |
| TOTAL FUNDS | 60,930 |
| HOPSCOTCH THEATRE COMPANY |
| BALANCE SHEET - CONTINUED |
| At 31 July 2018 |
| The charitable company is entitled to exemption from audit under |
| Section 477 of the Companies Act 2006 for the year ended 31 July 2018. |
| The members have not required the company to obtain an audit of its financial statements for the year ended |
| 31 July 2018 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies |
| Act 2006 relating to charitable small companies. |
| The financial statements were approved by the Board of Trustees on |
| HOPSCOTCH THEATRE COMPANY |
| NOTES TO THE FINANCIAL STATEMENTS |
| for the Year Ended 31 July 2018 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been |
| prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement |
| of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial |
| Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', |
| Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of |
| Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost |
| convention. |
| Income |
| All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it |
| is probable that the income will be received and the amount can be measured reliably. |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the |
| charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and |
| the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has |
| been classified under headings that aggregate all cost related to the category. Where costs cannot be directly |
| attributed to particular headings they have been allocated to activities on a basis consistent with the use of |
| resources. |
| Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful |
| life. |
| Plant and machinery |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions |
| arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
| Pension costs and other post-retirement benefits |
| The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable |
| company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
| 2. | OTHER TRADING ACTIVITIES |
| 31.7.18 | 31.7.17 |
| £ | £ |
| Rehearsal and costume hire |
| Other income | 20,956 | - |
| HOPSCOTCH THEATRE COMPANY |
| NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
| for the Year Ended 31 July 2018 |
| 3. | NET INCOME/(EXPENDITURE) |
| Net income/(expenditure) is stated after charging/(crediting): |
| 31.7.18 | 31.7.17 |
| £ | £ |
| Depreciation - owned assets |
| 4. | TRUSTEES' REMUNERATION AND BENEFITS |
| During the year Deirdre Hannon was paid £229.20 for taking photographs of the productions. |
| Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31 July 2018 nor for the year ended 31 July 2017. |
| 5. | STAFF COSTS |
| The average monthly number of employees during the year was as follows: |
| 31.7.18 | 31.7.17 |
| Support | 2 | 2 |
| Management | 1 | 1 |
| No employees received emoluments in excess of £60,000. |
| 6. | TANGIBLE FIXED ASSETS |
| Plant and machinery |
| £ |
| COST |
| At 1 August 2017 and 31 July 2018 |
| DEPRECIATION |
| At 1 August 2017 |
| Charge for year |
| At 31 July 2018 |
| NET BOOK VALUE |
| At 31 July 2018 |
| At 31 July 2017 |
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 31.7.18 | 31.7.17 |
| £ | £ |
| Trade debtors |
| Prepayments |
| HOPSCOTCH THEATRE COMPANY |
| NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
| for the Year Ended 31 July 2018 |
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 31.7.18 | 31.7.17 |
| £ | £ |
| Social security and other taxes |
| Deferred income |
| Accrued expenses |
| 9. | MOVEMENT IN FUNDS |
At 1.8.17 |
Net movement in funds |
At 31.7.18 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 60,930 | 516 | 61,446 |
| TOTAL FUNDS | 516 | 61,446 |
| Net movement in funds, included in the above are as follows: |
| Incoming resources |
Resources expended |
Movement in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 198,201 | (197,685 | ) | 516 |
| TOTAL FUNDS | ( |
) | 516 |
| Comparatives for movement in funds |
At 1.8.16 |
Net movement in funds |
At 31.7.17 |
| £ | £ | £ |
| Unrestricted Funds |
| General fund | 69,456 | (8,526 | ) | 60,930 |
| TOTAL FUNDS | 69,456 | (8,526 | ) | 60,930 |
| HOPSCOTCH THEATRE COMPANY |
| NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
| for the Year Ended 31 July 2018 |
| 9. | MOVEMENT IN FUNDS - continued |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming resources |
Resources expended |
Movement in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 181,085 | (189,611 | ) | (8,526 | ) |
| Restricted funds |
| EIS | 1,500 | (1,500 | ) | - |
| RCET | 28,054 | (28,054 | ) | - |
| Saints & Sinners | 800 | (800 | ) | - |
| John Mather Charitable Trust | 1,500 | (1,500 | ) | - |
| 31,854 | (31,854 | ) | - |
| TOTAL FUNDS | 212,939 | (221,465 | ) | (8,526 | ) |
| 10. | RELATED PARTY DISCLOSURES |
| There were no related party transactions for the year ended 31 July 2018. |