Wimbledon Arts - Charities report - 18.1
Wimbledon Arts - Charities report - 18.1
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 31 December 2017 |
| for |
| Wimbledon Arts |
| Wimbledon Arts |
| Contents of the Financial Statements |
| for the Year Ended 31 December 2017 |
| Page |
| Report of the Trustees | 1 to 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 to 9 |
| Notes to the Financial Statements | 10 to 13 |
| Wimbledon Arts |
| Report of the Trustees |
| for the Year Ended 31 December 2017 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, |
| present their report with the financial statements of the charity for the year ended |
| 31 December 2017. The trustees have adopted the provisions of Accounting and Reporting by |
| Charities: Statement of Recommended Practice applicable to charities preparing their accounts in |
| accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland |
| (FRS 102) (effective 1 January 2015). |
| OBJECTIVES AND ACTIVITIES |
| Objectives and aims |
| Wimbledon BookFest was created to develop the arts and cultural offering of Merton and its |
| surrounding locality offering the community the opportunity to take part in a festival promoting the |
| active enjoyment of books and other cultural activities. The aim of the festival is to provide events |
| for a broad community and its range of interests from poetry, novels and history to sport, politics, |
| psychology and science. |
| Covering a wide array of topics allows audiences to understand and interact with both their local |
| and national communities in new and thought-provoking ways. In recent years the festival has |
| expanded to include an extensive scope of arts events such as film screenings, theatre |
| performance, music nights, playwriting and story writing workshops and visual arts exhibitions. |
| The festival works with community and national partners in education, businesses, the public and |
| voluntary sectors to deliver a substantial amount of author/speaker events, debates, workshops |
| and competitions. The trustees have considered the Charities Commission guidance on public |
| benefit whilst forming the objectives. |
| Wimbledon Arts |
| Report of the Trustees |
| for the Year Ended 31 December 2017 |
| ACHIEVEMENT AND PERFORMANCE |
| Charitable activities |
| Education Programme |
| The education programme runs throughout the year for local schools. In 2017 more than 6,000 |
| young people from 73 primary and secondary schools took part in our educational projects from |
| across the South London area. This was made up of 39 primary and 34 secondary schools |
| participating and was an increase in participation by five schools from 2016. Wimbledon BookFest |
| is dedicated to using the power of reading, writing and literature to improve the education |
| opportunities of all children within the local community, particularly focusing on improving the |
| opportunities of the more socially and economically deprived areas of the Merton community in |
| Morden and Mitcham. The education programme fills a gap in children's cultural education that |
| would otherwise be void. Through engaging children and young adults in literacy the Festival aims |
| to empower them to actively participate in their education outside of the classroom which can aid |
| their future social mobility and success. Schools from the state, independent and SEN sectors of |
| the Borough of Merton and neighbouring boroughs take part. The festival's lead education |
| partners, University of Roehampton, supports this work and there is a strong partnership with the |
| schools and students themselves in developing the programme and projects. |
| Young Writers' Competition |
| An estimated 4,000 young people took part in the annual Young Writers' Competition for primary |
| and secondary schools, with 43 Merton schools taking part. Work from these schools was |
| published in an anthology of winning stories and poems which qualifying participants received a |
| free copy of the book as well as all entries receiving certificates. Their work was celebrated with |
| prize givings during the festival period presented by award-winning authors Tracy Chevalier and |
| Gill Lewis. |
| Filmmakers' Programme |
| Seven secondary schools from Merton and Wandsworth took part in the film-making programme |
| run in partnership with professional film makers, Chocolate Films as part of the London project |
| 1000londoners.com. Students were taught how to make documentary films on the theme |
| intergenerational Londoners allowing them to explore their local environment and introduce careers |
| in the creative industries. The films were publicly screened at the Wimbledon Odeon, throughout |
| the festival on site and digitally. |
| Author & Writer Events |
| Author events were run on the festival site and we experienced a 50% increase in secondary |
| school attendance as we welcomed new additions from surrounding local boroughs. In total 42 |
| schools from primary and secondary schools attended. 3,145 pupils attended, and events ranged |
| from picture book authors and illustrators to storytellers, poets and novelists. |
| Free Books Initiative |
| In 2017, 21 schools received free gifted books at events resulting in over 1,000 free books books |
| being distributed. They were given to children as part of the charity's dedication to open up |
| invaluable opportunities for young people's futures through increasing literacy levels. Schools with |
| low literacy and deprived socio-economic make ups were targeted. |
| Student Panel |
| Wimbledon Arts |
| Report of the Trustees |
| for the Year Ended 31 December 2017 |
| ACHIEVEMENT AND PERFORMANCE |
| Charitable activities |
| Wimbledon BookFest ran a 6th form student panel to encourage involvement from young people. |
| They worked with young people from 5 local schools. The panel helped programme and steer |
| events ranging from political debates to musical gig nights as well as helping recruit and |
| co-ordinate stewards from their schools. |
| Volunteering |
| Wimbledon BookFest developed its volunteering opportunities for Merton schools with over 50 |
| young people stewarding and working at the festival site from 11 different local schools. |
| Beanstalk |
| Wimbledon BookFest ran an initiative with the national literacy charity Beanstalk to help recruit |
| reading volunteers for schools. This year we also initiated the launch of a new project with |
| Beanstalk where 6th formers were partnered with the charity to become volunteer readers at local |
| primary schools. |
| Book Clubs in Schools |
| In 2017 the festival ran an event with BCIS, hosting the author and writer Alex Wheatle, where |
| over 80 pupils from 5 different schools attended a book club style event. Give a Book gifted 200 |
| books to attendees and the event channelled his inspiring story to focus on a commitment to |
| diversity in writing. |
| Politics Event |
| This was the first year the festival hosted a Politics event for secondary school pupils. The event |
| was done in conjunction with the Institute of Ideas and 76 pupils attended from 5 different schools |
| across Merton and Croydon. Young people were able to engage in thought-provoking debates |
| listening to discussions on topics from Brexit to tuition fees to challenges to our civil liberties. The |
| panel included Claire Fox (director of Institute of Ideas), Shiv Malik (journalist) and an A Level |
| politics student from the Ursuline High School. |
| The Public Festival |
| The main public events took place from 5-15 October 2017 in a pop-up festival site on Wimbledon |
| Common. 66 ticketed events were held during the 10-day period as well as some free drop in |
| events. The number of tickets sold by Polka Box office was in the order of 10,600. |
| The opening event was held in Wimbledon Library's The Space with the award-winning author Ali |
| Smith, in partnership with town centre management Love Wimbledon. |
| Highlights: The festival attracted the usual high calibre of writers, performers and entertainers. |
| Speakers included Jon Sopel, Salman Rushdie, Alexandra Shulman and Judy Murray as well as |
| emerging new writers and voices. Comedian Joe Lycett entertained a sell-out crowd. Our |
| writer-in-residence this was year was local Nigerian-German writer Olumide Popoola who hosted |
| events and workshops throughout the Festival. |
| In terms of exhibiting new talent the festival hosted the 'Wimbledon International Short Film |
| Festival'; held an event launching a new short story competition with Jane Gardam and put on a |
| Gig Night with Radio X's John Kennedy to showcase local young songwriters and performers. |
| Wimbledon Arts |
| Report of the Trustees |
| for the Year Ended 31 December 2017 |
| ACHIEVEMENT AND PERFORMANCE |
| Charitable activities |
| The Big Tent venue on Wimbledon Common held a capacity of 500 people with a foyer area open |
| to the local community, for refreshments, a bookshop, book signings and general festival activity. |
| The themed William Morris Tent, for smaller groups of up to 160, was greeted with enthusiasm by |
| audiences and performers. |
| Through our partnerships with local organisations we were able to use other local venues off-site |
| to successfully immerse the festival in and around the community. Several events were held at the |
| Wimbledon Library's The Space, including our opening-night event and a discussion on adapting |
| books for the stage. Two music events were held off location, one in Southside House and the |
| other at a Marryat Road residence. Active events included a nature walk on Wimbledon & Putney |
| Commons and a woodland walk with writer Peter Fiennes. |
| The Festival was widely attended and received much positive feedback from all who visited as well |
| as establishing lots of good local media coverage. Outside of the annual festival dates, BookFest |
| hosted John McEnroe in June 2017 for his only UK book event at King's College School, with |
| whom a strong partnership is now being established. |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Governing document |
| The charity is controlled by its governing document, a deed of trust, and constitutes a limited |
| company, limited by guarantee, as defined by the Companies Act 2006. |
| Organizational structure |
| Wimbledon BookFest has nine trustees who are also directors and are responsible for the |
| governance and management of Wimbledon Arts. Fiona Razvi has been delegated the day to day |
| management of the Charity's operations as Festival Director. The full board of Trustees meet |
| quarterly and regularly review financial reports. There are education, sponsorship and grant |
| committees which have representatives from the board on them. The Festival Director meets |
| regularly with the chair of the Festival. |
| Risk management |
| The trustees have a duty to identify and review the risks to which the charity is exposed and to |
| ensure appropriate controls are in place to provide reasonable assurance against fraud and error. |
| Reviews take place at trustee meetings. |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company number |
| Registered Charity number |
| Registered office |
| Wimbledon Arts |
| Report of the Trustees |
| for the Year Ended 31 December 2017 |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Trustees |
| Publicity Director |
| Finance Director |
| Music Teacher |
| Head Of Sales |
| Writer | - appointed 1.2.17 |
| Literary Agent |
| Director Of Wimbledon Arts |
| Publicist | - appointed 1.2.17 |
| Lawyer | - appointed 1.2.17 |
| Fundraiser | - appointed 7.9.17 |
| Company Secretary |
| Independent examiner |
| Siena Accounting |
| ICAEW |
| Siena Accounting |
| Rickmansworth |
| WD3 0JP |
| Approved by order of the board of trustees on |
| Independent Examiner's Report to the Trustees of |
| Wimbledon Arts |
| Independent examiner's report to the trustees of Wimbledon Arts ('the Company') |
| I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2017. |
| Responsibilities and basis of report |
| As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
| Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. |
| Independent examiner's statement |
| Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies |
| I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
| 1. | accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
| 2. | the accounts do not accord with those records; or |
| 3. | the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
| 4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. |
| I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached |
| Siena Accounting |
| ICAEW |
| Siena Accounting |
| PO Box 744 |
| Rickmansworth |
| WD3 0JP |
| Date: ............................................. |
| Wimbledon Arts |
| Statement of Financial Activities |
| for the Year Ended 31 December 2017 |
| 31.12.17 | 31.12.16 |
| Unrestricted funds |
Total funds |
| Notes | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Donations and legacies | 2 |
| Charitable activities | 5 |
| Other trading activities | 3 |
| Investment income | 4 |
| Total |
| EXPENDITURE ON |
| Charitable activities |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 25,286 |
| CONTINUING OPERATIONS |
| All income and expenditure has arisen from continuing activities. |
| Wimbledon Arts |
| Balance Sheet |
| At 31 December 2017 |
| 31.12.17 | 31.12.16 |
| Unrestricted funds |
Total funds |
| Notes | £ | £ |
| CURRENT ASSETS |
| Debtors | 7 |
| Cash at bank and in hand |
| CREDITORS |
| Amounts falling due within one year | 8 | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| NET ASSETS |
| FUNDS | 9 |
| Unrestricted funds | 12,714 | 25,286 |
| TOTAL FUNDS | 25,286 |
| Wimbledon Arts |
| Balance Sheet - continued |
| At 31 December 2017 |
| The charitable company is entitled to exemption from audit under |
| Section 477 of the Companies Act 2006 for the year ended 31 December 2017. |
| The members have not required the company to obtain an audit of its financial statements for the |
| year ended 31 December 2017 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| These financial statements have been prepared in accordance with the |
| special provisions of Part 15 of the Companies Act 2006 relating to |
| charitable small companies. |
| The financial statements were approved by the Board of Trustees on |
| Wimbledon Arts |
| Notes to the Financial Statements |
| for the Year Ended 31 December 2017 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under |
| FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) |
| 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to |
| charities preparing their accounts in accordance with the Financial Reporting Standard |
| applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial |
| Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and |
| Republic of Ireland' and the Companies Act 2006. The financial statements have been |
| prepared under the historical cost convention. |
| Changes in accounting policies |
| During 2017 the charity has carried out a review of the split of spend between the Bookfest |
| and Educational activities. It has made the decision to split costs according to time spent on |
| each activity. The numbers are reflected in 2017 accordingly. |
| Income |
| All income is recognised in the Statement of Financial Activities once the charity has |
| entitlement to the funds, it is probable that the income will be received and the amount can |
| be measured reliably. |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive |
| obligation committing the charity to that expenditure, it is probable that a transfer of |
| economic benefits will be required in settlement and the amount of the obligation can be |
| measured reliably. Expenditure is accounted for on an accruals basis and has been |
| classified under headings that aggregate all cost related to the category. Where costs |
| cannot be directly attributed to particular headings they have been allocated to activities on a |
| basis consistent with the use of resources. |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion |
| of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the |
| charity. Restrictions arise when specified by the donor or when funds are raised for |
| particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the |
| financial statements. |
| Wimbledon Arts |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 December 2017 |
| 2. | DONATIONS AND LEGACIES |
| 31.12.17 | 31.12.16 |
| £ | £ |
| Gifts |
| Gift aid |
| Donated services and facilities |
| 3. | OTHER TRADING ACTIVITIES |
| 31.12.17 | 31.12.16 |
| £ | £ |
| Fundraising events |
| Sponsorships | - | 74,755 |
| Advertising | - | 4,345 |
| 4. | INVESTMENT INCOME |
| 31.12.17 | 31.12.16 |
| £ | £ |
| Deposit account interest |
| 5. | INCOME FROM CHARITABLE ACTIVITIES |
| 31.12.17 | 31.12.16 |
Wimbledon Bookfest |
Book Sales |
Educational Programme |
| Total activities |
Total activities |
| £ | £ | £ | £ | £ |
| Events income | 230,660 | - | 29,289 | 259,949 | 185,062 |
| Grants | - | - | 22,200 | 22,200 | 16,036 |
| Campaign income | - | 28,733 | - | 28,733 | 38,757 |
| 230,660 | 28,733 | 51,489 | 310,882 | 239,855 |
| Grants received, included in the above, are as follows: |
| 31.12.17 | 31.12.16 |
| £ | £ |
| Other grants | 22,200 | 16,036 |
| Wimbledon Arts |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 December 2017 |
| 6. | TRUSTEES' REMUNERATION AND BENEFITS |
| F. Razvi received £43,000 in the year for services provided as Festival Director. |
| A. Mallen received £3,000 for consultancy services. |
| Trustees' expenses |
| There were nil trustees expenses paid for the year ended 31 December 2017 and £120 for |
| the year ended 31 December 2016. |
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 31.12.17 | 31.12.16 |
| £ | £ |
| Trade debtors |
| Other debtors |
| Prepayments |
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 31.12.17 | 31.12.16 |
| £ | £ |
| Trade creditors |
| Accruals and deferred income |
| 9. | MOVEMENT IN FUNDS |
At 1.1.17 |
Net movement in funds |
Transfers between funds |
At 31.12.17 |
| £ | £ | £ | £ |
| Unrestricted funds |
| General fund | 25,286 | 37,732 | (50,304 | ) | 12,714 |
| Educational Programme Fund | - | (50,304 | ) | 50,304 | - |
| (12,572 | ) |
| TOTAL FUNDS | (12,572 | ) | 12,714 |
| Wimbledon Arts |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 December 2017 |
| 9. | MOVEMENT IN FUNDS - continued |
| Net movement in funds, included in the above are as follows: |
| Incoming resources |
Resources expended |
Movement in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 305,568 | (267,836 | ) | 37,732 |
| Educational Programme Fund | 51,490 | (101,794 | ) | (50,304 | ) |
| ( |
) | (12,572 | ) |
| TOTAL FUNDS | ( |
) | (12,572 | ) |
| Comparatives for movement in funds |
At 1.1.16 |
Net movement in funds |
Transfers between funds |
At 31.12.16 |
| £ | £ | £ | £ |
| Unrestricted Funds |
| General fund | 5,031 | 41,964 | (21,709 | ) | 25,286 |
| Educational Programme Fund | - | (21,709 | ) | 21,709 | - |
| 5,031 | 20,255 | - | 25,286 |
| TOTAL FUNDS | 5,031 | 20,255 | - | 25,286 |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming resources |
Resources expended |
Movement in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 346,335 | (304,371 | ) | 41,964 |
| Educational Programme Fund | 26,142 | (47,851 | ) | (21,709 | ) |
| 372,477 | (352,222 | ) | 20,255 |
| TOTAL FUNDS | 372,477 | (352,222 | ) | 20,255 |
| 10. | RELATED PARTY DISCLOSURES |
| There were no related party transactions for the year ended 31 December 2017. |