Tetbury Lions Trust Charity Accounts

TETBURY LIONS TRUST - Company Information

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COMPANY REGISTRATION NUMBER: 08461002

CHARITY REGISTRATION NUMBER: 1152090

Tetbury Lions Trust

Company Limited by Guarantee

Unaudited Financial Statements

30 June 2023

Tetbury Lions Trust

Company Limited by Guarantee

Financial Statements

Year ended 30 June 2023

	Page

Trustees' annual report (incorporating the director's report)	1

Independent examiner's report to the trustees	5

Statement of financial activities (including income and expenditure account)	6

Statement of financial position	7

Notes to the financial statements	8

Tetbury Lions Trust

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report)

Year ended 30 June 2023

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 30 June 2023 .

Reference and administrative details

Registered charity name	Tetbury Lions Trust

Charity registration number	1152090

Company registration number	08461002

Principal office and registered	Rockside House
office	Long Newnton
	Tetbury
	GL88XA
	England

The trustees

	Mr R Grzyb	(Resigned 31 October 2023)
	D Sykes
	Mr D W Harvey
	Mrs J M Heaven
	Mr P Williams
	Mr P M Coleman	(Appointed 31 October 2023)
	Mr A J Morley	(Appointed 31 October 2023)

Independent examiner	McGills
	Oakley House
	Tetbury Road
	Cirencester
	Gloucestershire
	GL7 1US

Structure, governance and management

The organisation is a charitable company limited by guarantee, incorporated on 25 March 2013 and registered as a charity on 17 May 2013. The company is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1 each.

Organisational Structure

The directors of the company are also charity trustees for the purposes of charity law and under the company's articles are known as Trustees.

The Trustees consist of at least five members and shall not exceed nine in total. Trustees have control of the charity and its funds. They comprise:

- The President of Tetbury Lions ex officio

- The Vice-President of Tetbury Lions ex officio

- The Immediate Past President of Tetbury Lions ex officio

- Two Trustees ("Nominated Trustees") elected by members of Tetbury Lions.

The rotation of ex-officio Trustees ensures that no one Trustee can serve as a trustee for more than three consecutive years. Nominated Trustees must retire at each Annual General Meeting (AGM). A retiring Nominated Trustee shall be eligible for re-election for consecutive periods not exceeding in aggregate three years from the date of original appointment.

The Trustees may co-opt any qualified person (who must also be a member of the Tetbury Lions) to fill a vacancy as an additional Trustee but a co-opted Trustee only holds office until the next AGM.

Risk Management

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to major risks

Objectives and activities

The Tetbury Lions Trust is a grant-making body that has established its grant-making policy to achieve its objects for the public benefit. The company's Articles of Association clearly state that the objects of the Charity are for any purpose, which is charitable according to the law of England or Wales whether for the benefit of any individual or group of people or for the benefit of any other organisation established for charitable purposes.

The primary objective of the Charity is to support individuals and/or organisations in Tetbury, or based in the geographical area generally surrounding Tetbury, where the need for financial support or assistance has been demonstrated and such grants are for specific charitable purposes (as set out in the grant-making guidelines below) and has been recommended by The Tetbury Lions Club. In exceptional cases donations outside the Tetbury area may be considered if all other criteria are met.

Grant-making

Requests for grants are made through the Tetbury Lions Club, which is part of the largest completely voluntary service organisation in the world, Lions Clubs International, operating a number of global initiatives. Each Club is independently run but we share a core belief in that community is what we make it. The Club considers many requests for grant aid and makes a clear recommendation to the Trustees of the Charity to consider supporting a particular case only where there is clear public benefit. The Trustees review all recommendations from the Club against the grant-making criteria detailed below.

Grants may only be made for charitable purposes, as defined by the Charities Act, which meet the public benefit test and fall within the following areas:

- The prevention of poverty

- The advancement of education

- The advancement of health and the saving of lives

- The advancement of citizenship or community development

- The advancement of environmental protection or improvement

- The relief of those in need by reason of youth, age, ill-health, disability, financial hardship or other

disadvantage

- Any other purpose currently recognized as charitable

Grants may be made to other Lions Clubs, or projects supported by other Lions Clubs, whether in the UK or abroad, to support their local fund-raising for specific projects, providing such projects are considered to fall within the general grant-making guidelines for the Tetbury Lions Trust. Grants may also be made to support worldwide projects undertaken or supported by Lions International.

Grants will not be made for political purposes, for the personal benefit of a Trustee or for a member of the Trustee's family or for the benefit of a past or present member of The Tetbury Lions Club, unless such a grant falls within the scope of grants that would otherwise be authorized under the grant-making guidelines. Objectives and aims The trustees have considered the Charity Commission's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

Achievements and performance

The Tetbury Lions trust has been able to achieve its objectives of being able to issue grants for a combination of Local, Country, and international Charitable Activities. Considering a reduced income from the previous year we have been able to service any approved appeals successfully. Donations is largely generated by The Tetbury Advertiser Ltd who donates a regular sum monthly to Tetbury Lions Trust. The combined income within the year being £4,500. This is a drop from the previous year which was £12,795. A number of grants, totalling £9,868 have been successfully distributed across the most needy for the combination of Local, Country, and international Charitable Activities.

Financial review

A cautious cash-flow management policy has been adopted to ensure that sufficient funds are available at any time to meet outstanding grant commitments. Given that The Tetbury Advertiser Ltd donates a regular sum monthly to Tetbury Lions Trust within year, the policy of the Charity is that unrestricted funds, which have not been designated for a specific use, should be maintained at a level equivalent to the monthly transfer from the Tetbury Advertiser Ltd.

Investment policy

The powers to invest are given in the Articles of Association and include the power "to deposit or invest in any manner (but to invest only after obtaining such advice from a financial expert as the Trustees consider necessary and having regard to the suitability of investments and the need for diversification) provided that the Charity shall have the power to retain any investments donated to it".

Requests for grants and donations are received on a regular basis. It is not the policy of the Trust to build up significant reserves but to regularly distribute such funds where the request meets the grant-making criteria.

Future plans

The Trust will ensure that it continues to raise and distribute funds for the benefit of the local, national and international community, which it serves, where the request for support is in-line with its grant making criteria and for a clearly charitable purpose.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

The trustees' annual report was approved on 28 February 2024 and signed on behalf of the board of trustees by:

Mr A J Morley

Trustee

Tetbury Lions Trust

Company Limited by Guarantee

Independent Examiner's Report to the Trustees of Tetbury Lions Trust

Year ended 30 June 2023

I report to the trustees on my examination of the financial statements of Tetbury Lions Trust ('the charity') for the year ended 30 June 2023.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

2. the financial statements do not accord with those records; or

3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

McGills Independent Examiner

Oakley House Tetbury Road Cirencester Gloucestershire GL7 1US

15 March 2024

Tetbury Lions Trust

Company Limited by Guarantee

Statement of Financial Activities

(including income and expenditure account)

Year ended 30 June 2023

	2023		2022
	Unrestricted funds	Total funds	Total funds
Note	£	£	£

Income and endowments

Donations and legacies	5	4,500	4,500	12,795
		-------	-------	--------
Total income		4,500	4,500	12,795
		-------	-------	--------

Expenditure

Expenditure on charitable activities	10,479	10,479	17,750
	--------	--------	--------
Total expenditure	10,479	10,479	17,750
	--------	--------	--------

	--------	--------	--------
Net expenditure and net movement in funds	( 5,979)	( 5,979)	( 4,955)
	--------	--------	--------

Reconciliation of funds

Total funds brought forward	5,864	5,864	10,819
	--------	--------	--------
Total funds carried forward	( 115)	( 115)	5,864
	--------	--------	--------

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Tetbury Lions Trust

Company Limited by Guarantee

Statement of Financial Position

30 June 2023

	2023	2022
Note	£	£

Fixed assets

Tangible fixed assets	9	200	300

Current assets

Debtors	10	2,782	2,782
Investments	11	2	2
Cash at bank and in hand		317	6,418
		-------	-------
		3,101	9,202

Creditors: amounts falling due within one year	12	3,416	3,638
		-------	-------
Net current liabilities		( 315)	5,564
		----	-------
Total assets less current liabilities		( 115)	5,864
		----	-------
Net liabilities		( 115)	5,864
		----	-------

Funds of the charity

Unrestricted funds		( 115)	5,864
		----	-------
Total charity funds	13	( 115)	5,864
		----	-------

For the year ending 30 June 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;

- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

These financial statements were approved by the board of trustees and authorised for issue on 28 February 2024 , and are signed on behalf of the board by:

Mr A J Morley

Trustee

Tetbury Lions Trust

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 30 June 2023

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Rockside House, Long Newnton, Tetbury, GL88XA, England.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: - expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. - expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. - other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses. An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

	Equipment	-	20% straight line

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets. For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.

Financial instruments

Financial instruments are classified and accounted for, according to the substance of the contractual arrangement, as either financial assets, financial liabilities or equity instruments. An equity instrument is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities.

4. Limited by guarantee

The liability of the members is limited by guarantee.

5. Donations and legacies

Unrestricted Funds	Total Funds 2023	Unrestricted Funds	Total Funds 2022
£	£	£	£

Donations

Donations	4,500	4,500	12,795	12,795
	-------	-------	--------	--------

6. Net expenditure

Net expenditure is stated after charging/(crediting):

	2023	2022
	£	£
Depreciation of tangible fixed assets	100	100
	----	----

7. Independent examination fees

	2023	2022
	£	£

Fees payable to the independent examiner for:

Independent examination of the financial statements	450	644
	----	----

8. Trustee remuneration and expenses

No salaries or wages have been paid to employees, including members of the executive committee, during the year.

9. Tangible fixed assets

	Equipment	Total
	£	£
Cost
At 1 July 2022 and 30 June 2023	500	500
	----	----
Depreciation
At 1 July 2022	200	200
Charge for the year	100	100
	----	----
At 30 June 2023	300	300
	----	----
Carrying amount
At 30 June 2023	200	200
	----	----
At 30 June 2022	300	300
	----	----

10. Debtors

	2023	2022
	£	£
Prepayments and accrued income	2,782	2,782
	-------	-------

11. Investments

	2023	2022
	£	£
Other investments	2	2
	----	----

12. Creditors: amounts falling due within one year

	2023	2022
	£	£
Accruals and deferred income	516	516
Other creditors	2,900	3,122
	-------	-------
	3,416	3,638
	-------	-------

13. Analysis of charitable funds

Unrestricted funds

	At 1 July 2022	Income	Expenditure	At 30 June 2023
	£	£	£	£
General funds	5,864	4,500	(10,479)	(115)
	-------	-------	--------	----

	At 1 July 2021	Income	Expenditure	At 30 June 2022
	£	£	£	£
General funds	10,819	12,795	(17,750)	5,864
	--------	--------	--------	-------

14. Analysis of net assets between funds

	Unrestricted Funds	Total Funds 2023
	£	£
Tangible fixed assets	200	200
Current assets	3,101	3,101
Creditors less than 1 year	(3,416)	(3,416)
	-------	-------
Net liabilities	(115)	(115)
	-------	-------

	Unrestricted Funds	Total Funds 2022
	£	£
Tangible fixed assets	302	302
Current assets	9,200	9,200
Creditors less than 1 year	(3,638)	(3,638)
	-------	-------
Net liabilities	5,864	5,864
	-------	-------