TAPE_COMMUNITY_MUSIC_AND_ - Accounts

The trustees present their annual report and financial statements for the year ended 30 June 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Quotes & Testimonials

“My Autistic and ADHD anxious teen, loves coming to TAPE as the team are very accommodating, kind, patient and fully inclusive and also fully supportive of the children expressing themselves in their own way.

My child says she feels comfortable and accepted which is rare for her and she is therefore excited to attend TAPE’s creative courses, events and offerings.

As a result, her confidence and self-esteem have improved and her anxiety has abated, and TAPE has provided her with the motivation to learn more about the creative arts.

She is gaining valuable creative skills and life skills through opportunities she may not be able to access anywhere else and her experiences at TAPE are helping her hone her interests and navigate her way into young adulthood and beyond.”

(Mum of daughter, age 14)

"It was a big thing for C today, we have never, in 16 years, been able to get her to celebrate her birthday (she hates parties) and even more so to get her on the beach (has never happened). The wonders you do for all the members is beyond words, and I for one cannot thank you enough for the difference you have made to C's social life and I'm sure the other parents would agree for their children too!"

(Parent of daughter, age 16)

“L has been attending the project since Jan 2023. We came to the door from a very negative place. L was 13, has ASD and struggles with understanding social communication and is hyper-sensitive to a number of senses. This led L to feeling very out of her depth when trying to form and maintain friendships.

Steve was very welcoming. He invited me to stay. Several group members said hello and the atmosphere felt very positive. However, I could feel the impulse to run away, shut down and escape, radiating from L who spent most of that session sat, ramrod straight with her face staring at the ceiling.

Steve seemed to sense this discomfort but, where others would have tried to meet L head on in an effort to engage her, he allowed her the time and space to settle in her own time and her own way.

By the end of that 1st session, L's shoulders had started to relax and she wasn't staring at the ceiling.

I was unsure if she would want to return for a 2nd week. She stayed for 1.5hrs which is 1hr more than I thought she would! Each week, we have watched her confidence slowly grow.

Going for a meal would be a huge challenge for L but she has now been for 2 meals and after each time she has been so full of energy and laughter. Last time, my mother dropped her off. My mum looked on, in disbelief when, on seeing the group waiting at the restaurant, L jumped out of the car and strode, confidently over to them. My mum said she cried when she saw L stood, engaging and laughing with the group. A sight we never thought we would see.

I cannot express the difference such a small and dedicated team have made to L's and our family's life. I can't wait to see how she grows with the support they offer."

(Parent of daughter,age 13)

" I have known TAPE as an enormously valuable asset to the local community providing a platform for local musicians, artists and filmmakers to showcase their work. However it wasn't until our 14 year old son who suffers with complex learning needs began attending the Backstage Youth Club that we truly understood the value of TAPE. From being a shy boy who found making friends difficult the transformation has been amazing. To the extent W recently took to the stage to tell jokes at a TAPE comedy night. Backstage youth club is part of almost every conversation we have the excitement in W's voice is effervescent as he talks about last weeks session or looks forward to the next. As he enters his GCSEs W has chosen to study media and graphics such is the impact of TAPE".

(Parent of son, age 14)

In 2023, we partnered with TAPE for our Arts and Minds project for men residing in a medium secure unit. ,Within the project, over 12 weeks TAPE introduced patients to animation and film techniques and the patients created a series of individual and bespoke projects and outcomes. TAPE worked with the patient’s interests to engage and stimulate them in the workshops, transforming a room in the unit into a working studio, every Friday for the duration of the project. They fostered a positive working environment where the men would help each other to complete their projects, and support one another with their creative endeavours. We were delighted to partner with them again in a recent half day event for artists interested in working with people experiencing mental health challenges to share project learning and experience.

(BCUHB/NHS Wales)

TAPE has been supporting the ambitions of people of all ages from Conwy and the surrounding area for over 15 years and their innovative approach to inclusive working within the creative sectors has been recognised both nationally and internationally with their extensive work with the British Film Institute (BFI) and most recently with their partnership with leading scriptwriting software providers Final Draft.

(Gerwyn Evans, Deputy Director, Creative Wales)

Public Benefit

TAPE’s inclusive and person-led delivery model remains the foundation of all its work. We have seen referrals and new engagement increase again this year. With further links in the community through the new office space in Colwyn Bay Library and the development of youth provision with Ysgol y Gogarth, set to continue that trend into 23/24.

Achievements and Performance

The TAPE Community has achieved a great deal in the last 12 months. At the end of 21/22 it was noted that additional provision was required for younger people, in 22/23 TAPE has worked to address this establishing new connections and building on existing partnerships and links to increase young people’s provision. This development will continue into 23/24 with new opportunities including BFI Academy.

Establishing new connections and links with creative industries has also been a focus. As well visiting industry links in Los Angeles, Oxford and London, TAPE have been busy building links more locally as well with several members of the TAPE Community taking part in the filming of House of Dragons locally and benefiting from onset experience. Alongside new connections with Aria Studios on Anglesey and BBC visits for Backstage (Children in Need) and the Hope Productions launch of Right Door series in May, TAPE has supported the development of significant partnerships with the BFI with TAPE delivering the Access Support for people applying for BFI funding from across the UK. This contract has been renewed for a third year and Access Support lead, Steve Swindon, has been able to influence applicant-led change in the provision of this resource for the BFI.

The unrestricted funds have generated a surplus for the year overall of £64,394 (2022 – 28,734), including £76,412 (2022 – £145,804) transferred to support various restricted funds. The unrestricted fund balance at 30th June 2023 stood at £115,841 (2022 - £51,447). Restricted funds have overall generated a deficit for the year of £52,245 (2022 – (£2,803)) with a total restricted fund balance carried forward at 30 June 2023 of £164,251 (2022 - £216,767). It is the policy of the trustees that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. Any surplus funds are retained in the current account.

Under the memorandum and articles of association the charity has the power to apply any surpluses to create a general reserve for the continuation and development of the charity. It is the intention of the Trustees that, in the event of a cessation of core funding, the scheme's reserves be used for the following purposes: -

Trustees' Duty

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees work with key team members and the CO to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place. The trustee board meets at least quarterly but the chair and treasurer have much more regular contact. They provide a key bridge to the wider trustee body.

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Every member of the Charity undertakes to contribute such amounts as may be required to the Charity's assets if it should be wound up while they are a member or within one year after they cease to be a member, for payment of the Charity's debts and liabilities contracted before they cease to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of contributories among themselves such amount as may be required not exceeding £1.

Registered Company number

06622457 (England and Wales)

Registered Charity number

1151513

Registered office

Annex of United Reformed Church

Berthes Road

Old Colwyn

Colwyn Bay

LL29 9SD

Company Secretaries

S Swindon

Neil Dunsire

All matters relating to the day to day administration of the Charity are passed to the Secretary and the administration team.

The Charity conducts transactions personally with Neil Dunsire, who is also an employee of TAPE. These transactions are conducted in the normal course of the day to day activities of the Charity and all transactions are conducted at arms length.

The trustees' report was approved by the Board of Trustees.

I report to the trustees on my examination of the financial statements of TAPE Community Music And Film Ltd (the charity) for the year ended 30 June 2023.

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

the financial statements do not accord with those records; or

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Investments

Raising funds

The statement of financial activities includes all gains and losses recognised in the year.

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 June 2023.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

TAPE Community Music And Film Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office is Annex of United Reformed Church, Berthes Road, Old Colwyn, Colwyn Bay, LL29 9SD.

The accounts have been prepared in accordance with the charity's constitution, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

The cost of any material unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds raised are for a particular restricted purpose.

Further explanation of the nature and purpose of each fund is included within the notes to the financial statements.

Wages

Wages incurred are allocated to each fund based on the level of income for that fund. However, if such a re-charge were to leave the fund in deficit, the re-charge has been restricted.

Use of volunteers

The charity relies on volunteers who carry out a wide range of work and administrative tasks. The use of volunteers in the course of generating activities is not recognised within the Statement of Financial Activities.

Grants

Sales

None of the trustees (or any persons connected with them) received any remuneration during the year.

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

The average monthly number of employees during the year was:

Any restricted funds that are in deficit are supported by the central core fund. Any deficit made by a

particular fund is absorbed by the core fund and any such funds are left with a nil retained reserve carried forward.

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

The operating lease represents the 10 year lease of the charity's main premises, which includes a year 5 break clause. The lease includes a provision for five-yearly upward rent reviews, according to prevailing market conditions.

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

Description of restricted funds

Families First – Funding to deliver bespoke activities for young people and their families in the county of

Conwy. Currently funding TAPE’s Animation Club.

Children in Need – Funds posts and activities for Backstage and Backstage Juniors.

Camden Trust – Supports the development of the Rhyl the Musical film project.

Cartrefi Conwy - Creating film content for Cartrefi Conwy's Welsh Government evaluation package. Supporting new filmmakers to work to a brief and build their CVs.

Heritage Lottery – Fortified Beats – supporting young people in alternative education to engage with local history through music, film and performance.

BFI Academy – Supports the delivery of the annual BFI Academy at TAPE.

Active Inclusion – Supports engagement activities for people 25 and over who are not in education, employment or training in Conwy and Denbighshire. European Social Fund funded to 2022.

Imagine – Development of the Imagine Trail app, developing creative media reflecting the heritage of the Bay of Colwyn and working with Reality Boffins to create design and develop an app to host the content.

Gwynt Y Mor – Funds 1 x staff post and support 2 further posts linked to 2x BBFC classified film productions.

Uke a Bay - Fund holder for the popular Colwyn Bay Uke a Bay event.

CCBC Youth - Working with young people to produce an original song and an animated music video highlighting issues linked to youth homelessness.

ACW/CFW Covid - Arts Council Wales and Community Foundation Wales Covid specific funding to support the management team to sustainably develop the charity and to help it weather the Covid crisis. Also a capital grant for upgrading IT equipment in support of this.

Theatr Clwyd - Film project working to promote the theatre's heritage and work.

Intermediate Care - Containing safety short film production.

Fusion Henry Jones - Working with new filmmakers to create heritage film resources for schools, focusing on the Sir Henry Jones museum Llangernyw.

Kickstart scheme - Government supported employment scheme for young people.

TFW confident to travel - Working with Transport For Wales, Creating Enterprise and DWP to create a film addressing travel anxieties. A co-production developed from a blank page with a new creative team, through weekly workshops.

BFI Inclusion - One to one access support for people looking to access BFI funding streams.

Communities For Work - A film and photography project, documenting the activities of a group of people accessing support CFW. The project includes person-led creative evaluation sessions at the beginning and

end of a CFW program.

Digatref - Ask Us Anything podcast developed and produced by young people experiencing homelessness.

NWLDPG – North Wales Learning Disability Partnership Group funding for Participation Officer post and support funded by CCBC.

GWIL – Glyn Ward Invest Local funding for two part time posts which TAPE hosts.

North Wales Together – Series of projects including 2 co-produced film productions, media club and social screen.

BFI podcast - Supporting people to produce a podcast looking at diversity and accessibility in the film industry.

MyPad - Developing independent art projects through the distribution of art packs and supporting online one to one work through lockdown.

Fusion films - Working with new filmmakers to create heritage film resources for schools.

Media Club - Funded by the North Wales Transformation Project – engagement and involvement in cross-media creative projects including filmmaking, audio projects, film programming and exhibition.

Animations For All - Funded through the Intermediate Care Fund administrated by CCBC and DCC. Bespoke animation activities with a focus on accessibility, inclusion and ongoing engagement.

Screenagers - Welsh Government funding administrated by Conwy Youth Service. A multi-school, pupil-led workshop series in which young people were supported to developed screen-based creative projects, with a focus on mental health and wellbeing.

Voice And Control - Funded by the North Wales Transformation Project – a cross-media arts and management project with a core aim of amplifying the voices of learning-disabled adults, their ideas, and ambitions.

Winter Wellbeing - Weekly, Welsh Gov funded project supporting young people to produce a podcast and radio show (Wellbeing Radio) linked to the 5 ways to wellbeing. 

NEWCIS - A song writing project working with young carers in Flintshire.  Writing and recording original songs. 

Social Farms and Gardens - Filmmaking project documenting social farm and garden community projects across Wales for their annual awards ceremony as well as to promote their work. 

Urdd - An animation project set up to support young people to make short animation pieces linked to the 2022 Urdd.

Colwyn Bay Lumiere - Bay of Colwyn Town Council funded art, animation and film workshops to produce content for the ‘That’s my Bauble’ projections (Dec 21) and a pilot Lumiere event in the Colwyn Bay in Dec 22/Jan 23.

Steve Morgan Foundation - A grant for the Creative Inclusion Lead's role, responsible for new community engagement and supporting and documenting people's progression.

Moondance Foundation - A grant supporting additional Creative Inclusion staffing, generating new community engagement, and volunteering opportunities.

Blind Veterans - Working with blind veterans and other creatives to develop film, written and audio pieces for an exhibition of work on site at the Blind Veterans wellbeing centre in Llandudno. CCBC Summer of Fun-Co-creation of a film documenting summer activity in Conwy which has been funded by Welsh Govt.

TAPE Sound - Weekly sessions in the TAPE studio and beyond for people aged 18 and over, working on live briefs and developing skills in sound design, songwriting, foley, post production and much more. NWSCaWBSIC-Co-creation of an animated webseries in support of learning disabled young people leaving school.

Animation Y Gogarth - Weekly animation sessions at Ysgol y Gogarth, working with 2 cohorts of young people, looking at all aspects of animation and developing pieces across the academic year.

Winter Sounds - CCBC funded music festival, TAPE has supported people in shadowed sound and lighting engineering roles, provided PA Kit etc and worked with Beacons Cymru to bring their Base Camp sessions to North Wales.

Conwy & Denbighshire Voluntary Youth Justice - Short course to support a cohort of young people to create an educational film about the consequences of knife crime, based on lived experience.

Flintshire County Council - Workshop delivery to support the development of creative educational resources.

WCVA-Walter Dickie - Busary funding awarded to TAPE Founder and Creative Director, Steve Swindon to support the widening of TAPE’s network in order to create new partnerships and opportunities.

Vehicle Fund - Funding for a new crew van with wheelchair access to support better access, project delivery and outreach sessions. This replaces TAPEs previous vehicle after 11 years of use.

Independent Cinema Office - Supporting the development of screen industry opportunities and resources through co-creation and partnership with other organisations around the UK.

BCUHB Ty Llewelyn-Working in a medium secure mental health unit with weekly animation sessions over 12 weeks and ongoing filmmaking to document the arts and wellbeing work taking place at the facility.

Aberconwy Talking Newspaper - Funding for new tactile and brail signage at the TAPE Community Arts Centre.

Anheddau - Funding to create staff training films for Anheddau. Short-form project delivered by TAPE staff.

ACW-Below the Waves - A 2 year collaborative project working with social and creative partners in Conwy and Denbighshire and a social impact assessor to develop an assessment tool for arts and wellbeing projects. With 500 hours of R&D workshops creating pieces for TAPE’s next feature film supporting the research and lining TAPE team with freelancers and other creative organisations to develop and share new skills and best practice.