| Ingrave Community Association |
| Company Limited By Guarantee |
| Trustees Annual Report |
|
| The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2023. |
|
| REFERENCE AND ADMINISTRATIVE DETAILS |
|
| Registered charity name |
Ingrave Community Association |
|
| Charity registration number |
1104058 |
|
| Company registration number |
5012346 |
|
| Registered office |
Ingrave Community Association |
|
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|
Knight's Way Centre |
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|
Knight's Way |
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|
Brentwood |
|
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|
Essex, CM13 2AZ |
|
| THE TRUSTEES |
| The trustees who served the charity during the year were as follows: |
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|
|
Robert Hornett |
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|
Sue Sampson |
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|
Collena Fernandez |
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|
Nathania Maynard |
|
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
|
| Governing document |
|
| The organisation is a charitable company limited by guarantee, incorporated on 12th January 2004 |
| and registered as a charity on 28th May 2004. The company was established under a |
| Memorandum of Association which established the objects and powers of the charitable company |
| and is governed under its Articles of Association. In the event of the company being wound up |
| members are required to contribute an amount not exceeding £10. |
|
| Recruitment and appointment of management committee |
|
| The directors of the company are also charity trustees for the purposes of charity law and under the |
| company's Articles are known as members of the Management Committee. |
|
| Under the requirements of the Memorandum and Articles of Association the members of the |
| Management Committee are elected to serve for a period of three years after which they must be |
| re-elected at the next Annual General Meeting. |
|
| One third of the trustees who are subject to retirement by rotation or, if their number is not three or |
| a multiple of three, the number nearest to one third shall retire from office. |
|
| The first trustees to retire shall be decided by lots drawn amongst themselves. |
|
| In selecting individuals for appointment as trustees, the trustees must have regard to the skills, |
| knowledge and experience required for the effective administration of the charity. |
|
|
| Trustee training and induction |
|
| Most trustees are already familiar with the practical work of the charity. |
|
| Additionally, new trustees will be invited and encouraged to attend a series of short training |
| sessions (of no more than an hour) to familiarise themselves with the charity and the context within |
| which it operates. These cover: |
|
| - The obligations of Management Committee members; |
|
| - The main documents which set out the operational framework for the charity including the |
| Memorandum and Articles; |
|
| - Resourcing and the current financial position as set out in the latest published accounts; |
|
| - Future plans and objectives; |
|
| A Question and Answer pack has also been prepared drawing information from the various |
| Charity Commission publications signposted through the Commission's guide "the Essential |
| Trustee" as a follow up to these sessions. This is distributed to all new trustees along with the |
| Memorandum And Articles and the latest financial statements. |
|
| Risk management |
|
| The Management Committee has conducted a review of the major risks to which the charity is |
| exposed. A risk register has been established and is updated at least annually. Where |
| appropriate, systems or procedures have been established to mitigate the risks the charity faces. |
| Significant external risks to funding have led to the development of a strategic plan which will allow |
| for the diversification of funding and activities. Internal control risks are minimised by the |
| implementation of procedures for authorisation of all transactions and projects. Procedures are in |
| place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the |
| centre. |
|
| Organisational structure |
|
| The Company has a Management Committee of no less than 3 Trustees who meet regularly and |
| are responsible for the strategic direction and policy of the charity. At present the Committee has |
| four Trustees from a variety of professional backgrounds relevant to the work of the charity. |
|
| A scheme of delegation is in place and day to day responsibility for the provision of the services |
| rest with the Manager. The Manager is responsible for ensuring that the charity delivers the |
| the services specified and that key performance indicators are met. The Manager has |
| responsibility for the day to day operational management of the Charity and working practices in |
| line with good practice. |
|
| OBJECTIVES AND ACTIVITIES |
|
| The company's objects and principal activities are to promote the Ingrave Community Association |
| in Brentwood, Essex for the benefit of the local inhabitants:- |
|
| The charity runs the Knight's Way Community Centre in Knight's Way in Brentwood on the East |
| Ham Estate in Brentwood. |
|
| The aim is that the Community Centre acts as a hub in the community providing services for |
| children, young people and older residents and as a place that individuals and businesses can |
| hire to provide services to the community. |
|
| FINANCIAL REVIEW |
| The company generated a positive financial outcome for the period with a net increase in funds |
| for the year of £24,655 (2022: net decrease in funds of £13,421). |
|
| PLANS FOR FUTURE PERIODS |
| The charity is looking for a person or persons to take over the café. The cafe reverted back to the |
| charity after the previous lessees ended the lease. |
|
| RESPONSIBILITIES OF THE TRUSTEES |
| The trustees (who are also the directors of Ingrave Community Association for the purposes of |
| company law) are responsible for preparing the Trustees Annual Report and the financial |
| statements in accordance with applicable law and United Kingdom Accounting Standards (United |
| Kingdom Generally Accepted Accounting Practice). |
|
| Company law requires the trustees to prepare financial statements for each financial year which |
| give a true and fair view of the state of affairs of the charitable company and of the incoming |
| resources and application of resources, including the income and expenditure, of the charitable |
| company for that period. In preparing these financial statements, the trustees are required to: |
|
| · select suitable accounting policies and then apply them consistently; |
|
| · observe the methods and principles in the Charities SORP; |
|
| · make judgements and estimates that are reasonable and prudent; |
|
| · state whether applicable UK Accounting Standards have been followed, subject to any material |
| departures disclosed and explained in the financial statements; |
|
| · prepare the financial statements on the going concern basis unless it is inappropriate to presume |
| that the charitable company will continue in operation. |
|
| The trustees are responsible for keeping proper accounting records that disclose with reasonable |
| accuracy at any time the financial position of the charitable company and enable them to ensure |
| that the financial statements comply with the Companies Act 2006. The trustees are also |
| responsible for safeguarding the assets of the charitable company and hence for taking |
| reasonable steps for the prevention and detection of fraud and other irregularities. |
|
| ACCOUNTANTS |
| Trueman Brown are deemed to be re-appointed under section 487(2) of the Companies Act 2006. |
|
| This report was approved by the trustees on 9 December 2023 and signed by its order. |
|
|
| Robert Hornett |
| Director |
|
| Ingrave Community Association |
|
| Independent Examiner's Report On The Accounts |
| Report to the trustees of Ingrave Community Association on the accounts for the year ended 31 March 2023 set out on pages 6 to 11. |
| Respective responsibilities of trustees and examiner |
| The charity's trustees are responsible for the preparation of the accounts. The charity's trustees |
| consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed. |
| It is my responsibility to:- |
| - examine the accounts under Section 145 of the Charities Act; |
| - to follow the general directives given by the Charity Commission (under Section 145(5)b of the Charities Act); and |
| - to state whether particular matters have come to my attention. |
| Basis of Independent Examiner's Statement |
| My examination was carried out in accordance with general Directions given by the Charity |
| Commission. An examination includes a review of the accounting records kept by the charity and a |
| comparison of the accounts presented with those records. It also includes consideration of any |
| unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning |
| any such matters. The procedures undertaken do not provide all the evidence that would be required |
| in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' |
| view and the report is limited to those matters set out in the statement below. |
|
| Independent examiner's statement |
| In connection with my examination, no matter has come to my attention:- |
|
| 1. which gives me reasonable cause that in, any material respect, the requirements: |
| . to keep accounting records in accordance with Section 130 of the Charities Act; and |
| . To prepare accounts which accord with the accounting records and comply with the accounting |
| requirements of the Charities Act |
|
| have not been met; or |
|
| 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of |
| the accounts to be reached. |
|
|
|
|
|
|
| Trueman Brown |
| Chartered Accountants |
| 7 Foxglove Road |
| South Ockendon |
| Essex |
| RM15 6EU |
|
| 9th December 2023 |
|
| Ingrave Community Association |
| Company limited by guarantee |
| Notes to the Accounts |
| for the year ended 31 March 2023 |
|
|
| 1 |
Accounting policies |
|
|
Basis of preparation |
|
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The |
|
accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
|
|
|
Fund Accounting |
|
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objectives. |
|
|
Incoming resources |
|
All incoming resources are included in the statement of financial activities when the charity is
entitled to the income and the amount can be quantified with reasonable accuracy. The following
specific policies are applied to particular categories of income: |
|
|
- Investment income is included when receivable. |
|
- Incoming resources from charitable trading activity are accounted for when earned. |
|
|
Resources expended |
|
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation commiting the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category. |
|
|
Debtors |
|
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts. |
|
|
Pensions |
|
Contributions to defined contribution plans are expensed in the period to which they relate. |
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| 2 |
Donations and legacies |
|
| Unrestricted |
Total |
Total |
| Funds |
Funds |
Funds |
|
|
|
|
2023 |
|
2023 |
|
2022 |
| £ |
£ |
£ |
|
|
General grants provided by the government |
- |
|
- |
|
7,578 |
|
|
|
|
- |
|
- |
|
7,578 |
|
|
|
|
|
|
|
|
|
|
Of the £Nil (2022: £7,578) grants received, £Nil (2022: £7,578) was received from HMRC's 'Job Retention Scheme'. |
|
|
There are no unfulfilled conditions relating to these grants. |
|
|
| 2 |
Incoming resources from activities from generating income |
|
| Unrestricted |
Total |
Total |
| Funds |
Funds |
Funds |
|
|
|
|
2023 |
|
2023 |
|
2022 |
| £ |
£ |
£ |
|
|
Room Hire |
52,566 |
|
52,566 |
|
30,795 |
|
Events |
- |
|
- |
|
2,160 |
|
|
|
|
52,566 |
|
52,566 |
|
32,955 |
|
|
|
|
|
|
|
|
|
|
|
| 3 |
Investment income |
| Unrestricted |
Total |
Total |
| Funds |
Funds |
Funds |
|
|
|
|
2023 |
|
2023 |
|
2022 |
| £ |
£ |
£ |
|
|
Bank interest |
- |
|
- |
|
1 |
|
|
|
|
|
- |
|
- |
|
1 |
|
|
|
|
|
|
|
|
|
|
| 4 |
Costs of charitable activity by fund type |
| Unrestricted |
Total |
Total |
| Funds |
Funds |
Funds |
|
|
|
|
2023 |
|
2023 |
|
2022 |
| £ |
£ |
£ |
|
|
Programme activity costs |
9,039 |
|
9,039 |
|
6,043 |
|
Support of outside causes |
- |
|
- |
|
400 |
|
|
|
|
|
9,039 |
|
9,039 |
|
6,443 |
|
|
|
|
|
|
|
|
|
| 5 |
Costs of charitable activity by activity type |
|
|
The charity undertakes its charitable activity by a programme of activities. |
|
| Activities |
| Undertaken |
Total |
Total |
| Directly |
Funds |
Funds |
|
|
|
|
2023 |
|
2023 |
|
2022 |
| £ |
£ |
£ |
|
|
Programme activity costs: |
|
Room hire |
|
|
9,039 |
|
9,039 |
|
6,043 |
|
Café |
|
|
- |
|
- |
|
- |
|
Events |
|
|
- |
|
- |
|
- |
|
Support of outside causes |
|
|
- |
|
- |
|
400 |
|
|
|
|
|
9,039 |
|
9,039 |
|
6,443 |
|
|
|
|
|
|
|
|
|
|
| 6 |
Governance costs |
| Unrestricted |
Total |
Total |
| Funds |
Funds |
Funds |
|
|
|
|
2023 |
|
2023 |
|
2022 |
| £ |
£ |
£ |
|
|
Staff costs |
|
|
5,146 |
|
5,146 |
|
34,720 |
|
Pensions |
|
|
- |
|
- |
|
1,196 |
|
Rent |
|
|
800 |
|
800 |
|
800 |
|
Rates |
|
|
1,007 |
|
1,007 |
|
1,470 |
|
Light and heat |
|
|
4,118 |
|
4,118 |
|
2,876 |
|
Cleaning |
|
|
4,561 |
|
4,561 |
|
3,733 |
|
Telephone and internet |
|
|
1,954 |
|
1,954 |
|
1,938 |
|
Travel and subsistence |
|
|
- |
|
- |
|
104 |
|
Computer costs |
|
|
886 |
|
886 |
|
262 |
|
Accountancy fees |
|
|
400 |
|
400 |
|
400 |
|
Sundry expenses |
|
|
- |
|
- |
|
13 |
|
Depreciation |
|
|
- |
|
- |
|
2 |
|
|
|
|
|
18,872 |
|
18,872 |
|
47,514 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| 7 |
Staff costs and emoluments |
|
|
Total staff costs were as follows:- |
|
|
|
|
|
|
2023 |
|
2022 |
| £ |
£ |
|
|
Wages and salaries |
|
|
|
|
5,146 |
|
34,720 |
|
Pensions |
|
|
|
|
- |
|
1,196 |
|
|
|
|
|
|
|
5,146 |
|
35,916 |
|
|
|
|
|
|
|
|
|
|
Particulars of employees |
| Number |
Number |
|
|
Number of adminstrative staff |
1 |
|
1 |
|
|
|
|
|
|
|
|
|
|
No employee received remuneration of more than £60,000 during the year (2022 - Nil). |
|
|
| 8 |
Tangible fixed assets |
|
|
|
|
|
|
|
|
Plant and machinery etc |
| £ |
|
Cost |
|
At 1 April 2022 |
1,788 |
|
At 31 March 2023 |
1,788 |
|
|
|
|
|
|
|
|
|
|
Depreciation |
|
At 1 April 2022 |
1,788 |
|
At 31 March 2023 |
1,788 |
|
|
|
|
|
|
|
|
|
|
Net book value |
|
At 31 March 2023 |
- |
|
|
| 9 |
Debtors |
2023 |
|
2022 |
| £ |
£ |
|
|
Trade debtors |
6,148 |
|
- |
|
|
|
|
|
|
|
|
|
|
| 10 |
Creditors: due within one year |
2023 |
|
2022 |
| £ |
£ |
|
|
Taxation and social security |
- |
|
5,812 |
|
Other creditors |
400 |
|
998 |
|
|
|
|
|
|
400 |
|
6,810 |
|
|
|
|
|
|
|
|
|
|
|
|
| 11 |
Unrestricted income funds |
|
| Opening |
Outgoing |
Closing |
| balance |
resources |
balance |
| £ |
£ |
£ |
|
|
General funds |
(1,764) |
|
24,655 |
|
22,891 |
|
|
|
|
|
(1,764) |
|
24,655 |
|
22,891 |
|
|
|
|
|
|
|
|
|
|
| 12 |
Analysis of net assets between funds |
| Tangible |
Net |
|
2023 |
| fixed |
current |
| assets |
assets |
| £ |
£ |
£ |
|
|
Unrestricted income funds |
- |
|
22,891 |
|
22,891 |
|
|
|
|
|
- |
|
22,891 |
|
22,891 |
|
|
|
|
|
|
|
|
|
|
|
| 13 |
Reconciliation in net movement in funds to net cash flows from operating activities |
|
|
|
|
|
|
|
2023 |
|
2022 |
| £ |
£ |
|
|
Net movement in funds |
24,655 |
|
(13,421) |
|
Deduct: Interest income in investing activities |
- |
|
(1) |
|
Increase in creditors |
(6,410) |
|
1,103 |
|
Decrease in debtors |
(6,148) |
|
- |
|
|
|
|
|
|
|
12,097 |
|
(12,319) |
|
|
|
|
|
|
|
|
|
|
| 14 |
Company limited by guarantee |
|
|
Ingrave Community Association is a company limited by guarantee and accordingly does not have a share capital. |
|
Every member of the company undertakes to contribute such amount as may be required not |
|
exceeding £10 to the assets of the charitable company in the event of its being wound up while he |
|
or she is a member, or within one year after he or she ceases to be a member. |
|
|
| 15 |
Corporation taxation |
|
|
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. |
|
|
| 16 |
Other information |
|
|
Ingrave Community Association is a private company limited by guarantee and incorporated in England. Its registered office is: |
|
Knight's Way Centre |
|
Knight's Way |
|
Brentwood |
|
Essex |
|
CM13 2AZ |
