Community Heritage & Arts Media Project - Charities report - 21.2

REGISTERED COMPANY NUMBER: 05818938 (England and Wales)

REGISTERED CHARITY NUMBER: 1114978

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2021

FOR

COMMUNITY, HERITAGE, ARTS AND MEDIA

PROJECT LIMITED

Page

Report of the Trustees

1

to

2

Independent Examiner's Report

3

Statement of Financial Activities

4

Balance Sheet

5

Notes to the Financial Statements

6

to

11

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objectives are to advance the education of the general public in the history of North Lincolnshire through the use of arts and media activities including music, dance, visual arts, photography, video, drama and electronic media forms. The historic archive is used to be an inspiration for a variety of documentary, arts and media activities.

ACHIEVEMENT AND PERFORMANCE

All objectives were achieved in the period under review. Significant time was spent in developing projects and preparing funding bids.

FINANCIAL REVIEW

Reserves policy

The committee's policy is to maintain reserves so that in the event of a winding up they are sufficient to meet employee entitlements and other commitments.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The charity recruits trustees to be representative of local community organisations.

Organisational structure

The charity is managed by the trustees who meet regularly.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05818938 (England and Wales)

Registered Charity number

1114978

Registered office

Baysgarth House Museum

Baysgarth Park

Caistor Road

Barton upon Humber

North Lincolnshire

DN18 6AH

Trustees

N Turner Joiner

G Saunders Retired Lecturer

J P Vickers Director

R Elliott Retired

D A Watson Retired

Company Secretary

S Turner

Independent Examiner

Weaver Wroot

28 Dudley Street

Grimsby

N E Lincolnshire

DN31 2AB

Approved by order of the board of trustees on 22nd December 2021 and signed on its behalf by:

N Turner - Trustee

Independent examiner's report to the trustees of Community, Heritage, Arts and Media Project Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Scott Nixon

FCCA

Weaver Wroot

28 Dudley Street

Grimsby

N E Lincolnshire

DN31 2AB

Date: .............................................

31.3.21

31.3.20

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

-

2,916

2,916

-

Charitable activities

Baysgarth House Museum

87,776

-

87,776

92,452

Total

87,776

2,916

90,692

92,452

EXPENDITURE ON

Raising funds

16,446

1,931

18,377

28,311

Charitable activities

Baysgarth House Museum

39,149

-

39,149

52,884

Total

55,595

1,931

57,526

81,195

NET INCOME

32,181

985

33,166

11,257

RECONCILIATION OF FUNDS

Total funds brought forward

56,368

1,959

58,327

47,070

TOTAL FUNDS CARRIED FORWARD

88,549

2,944

91,493

58,327

31.3.21

31.3.20

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

6

646

10,932

11,578

13,692

CURRENT ASSETS

Stocks

7

2,875

-

2,875

5,750

Debtors

8

5,574

-

5,574

3,836

Cash at bank and in hand

80,954

208

81,162

47,661

89,403

208

89,611

57,247

CREDITORS

Amounts falling due within one year

9

(1,500

)

(8,196

)

(9,696

)

(12,612

)

NET CURRENT ASSETS

87,903

(7,988

)

79,915

44,635

TOTAL ASSETS LESS CURRENT LIABILITIES

88,549

2,944

91,493

58,327

NET ASSETS

88,549

2,944

91,493

58,327

FUNDS

10

Unrestricted funds

88,549

56,368

Restricted funds

2,944

1,959

TOTAL FUNDS

91,493

58,327

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 22nd December 2021 and were signed on its behalf by:

N Turner - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery

-

33% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

2.	NET INCOME/(EXPENDITURE)

2016 2015

£ £

Depreciation 4,419 6,165

3.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020.

4.	STAFF COSTS

The average monthly number of employees during the year was as follows:

31.3.21

31.3.20

Administration

3

3

No employees received emoluments in excess of £60,000.

5.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Charitable activities

Baysgarth House Museum

92,452

-

92,452

EXPENDITURE ON

Raising funds

26,042

2,269

28,311

Charitable activities

Baysgarth House Museum

49,968

2,916

52,884

Total

76,010

5,185

81,195

NET INCOME/(EXPENDITURE)

16,442

(5,185

)

11,257

RECONCILIATION OF FUNDS

Total funds brought forward

39,926

7,144

47,070

TOTAL FUNDS CARRIED FORWARD

56,368

1,959

58,327

6.	TANGIBLE FIXED ASSETS

Fixtures

Plant and

and

machinery

fittings

Totals

£

£

£

COST

At 1st April 2020 and 31st March 2021

32,718

37,173

69,891

DEPRECIATION

At 1st April 2020

32,096

24,103

56,199

Charge for year

154

1,960

2,114

At 31st March 2021

32,250

26,063

58,313

NET BOOK VALUE

At 31st March 2021

468

11,110

11,578

At 31st March 2020

622

13,070

13,692

7.

STOCKS

31.3.21

31.3.20

£

£

Stocks

2,875

5,750

8.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.21

31.3.20

£

£

Prepayments

5,574

3,836

9.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.21

31.3.20

£

£

Other creditors

8,196

11,112

Accrued expenses

1,500

1,500

9,696

12,612

10.	MOVEMENT IN FUNDS

Net

movement

At

At 1.4.20

in funds

31.3.21

£

£

£

Unrestricted funds

General fund

56,368

32,181

88,549

Restricted funds

Get Involved Project

(3,833

)

(273

)

(4,106

)

Miscellaneous Restriced funds

9,213

(1,485

)

7,728

Heritage Lottery Fund

(707

)

-

(707

)

Positive Activities

139

(173

)

(34

)

Aim Conserve

(146

)

-

(146

)

HMP Grant

209

-

209

NLC Community Grant

(2,916

)

2,916

-

1,959

985

2,944

TOTAL FUNDS

58,327

33,166

91,493

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

87,776

(55,595

)

32,181

Restricted funds

Get Involved Project

-

(273

)

(273

)

Miscellaneous Restriced funds

-

(1,485

)

(1,485

)

Positive Activities

-

(173

)

(173

)

NLC Community Grant

2,916

-

2,916

2,916

(1,931

)

985

TOTAL FUNDS

90,692

(57,526

)

33,166

Comparatives for movement in funds

Net

movement

At

At 1.4.19

in funds

31.3.20

£

£

£

Unrestricted funds

General fund

39,926

16,442

56,368

Restricted funds

Get Involved Project

(3,512

)

(321

)

(3,833

)

Miscellaneous Restriced funds

10,959

(1,746

)

9,213

Heritage Lottery Fund

(707

)

-

(707

)

Positive Activities

341

(202

)

139

Aim Conserve

(146

)

-

(146

)

HMP Grant

209

-

209

NLC Community Grant

-

(2,916

)

(2,916

)

7,144

(5,185

)

1,959

TOTAL FUNDS

47,070

11,257

58,327

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

92,452

(76,010

)

16,442

Restricted funds

Get Involved Project

-

(321

)

(321

)

Miscellaneous Restriced funds

-

(1,746

)

(1,746

)

Positive Activities

-

(202

)

(202

)

NLC Community Grant

-

(2,916

)

(2,916

)

-

(5,185

)

(5,185

)

TOTAL FUNDS

92,452

(81,195

)

11,257

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.4.19

in funds

31.3.21

£

£

£

Unrestricted funds

General fund

39,926

48,623

88,549

Restricted funds

Get Involved Project

(3,512

)

(594

)

(4,106

)

Miscellaneous Restriced funds

10,959

(3,231

)

7,728

Heritage Lottery Fund

(707

)

-

(707

)

Positive Activities

341

(375

)

(34

)

Aim Conserve

(146

)

-

(146

)

HMP Grant

209

-

209

7,144

(4,200

)

2,944

TOTAL FUNDS

47,070

44,423

91,493

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

180,228

(131,605

)

48,623

Restricted funds

Get Involved Project

-

(594

)

(594

)

Miscellaneous Restriced funds

-

(3,231

)

(3,231

)

Positive Activities

-

(375

)

(375

)

NLC Community Grant

2,916

(2,916

)

-

2,916

(7,116

)

(4,200

)

TOTAL FUNDS

183,144

(138,721

)

44,423

The restricted fund entitled the 'Get Involved Project' is a grant received from Heritage Lottery Fund. The purpose of this grant is a 2 year project to develop and encourage volunteering involving local schools, colleges, youth organisations and the general public in all local heritage activities and the grant received is restricted to all expenditure on this project only.

Miscellaneous restricted funds are grants received specifically for various repairs and renewals of equipment and the expenditure is restricted to these purposes only.

The restricted fund entitled 'Mirrored Memories' is a grant received from Heritage Lottery Fund. This is an eighteen month project delivering reminiscence therapy involving local schools, colleges, youth organisations, heritage centres and the general public. The grant received is restricted to all expenditure on this project only.

The restricted fund entitled 'Positive Activities' is a grant received specifically to provide a number of organised and structured youth drop in sessions during the year. The grant received is restricted to all expenditure on this project only.

The restricted fund received from the NLC Hub is a grant received specifically to provide repairs and maintenance to Maltby Lane, primarily to be used for the installation of a ventilation system. The grant received is restricted to all expenditure on this project only.

The restricted fund received from AIM is a grant specifically related to the conservation and restoration of a sculpture on display in the museum.The grant received is restricted to all expenditure on this project only.

The restricted fund received from HMP is a grant received specifically to provide activities and equipment to assist in the education and enlightenment of younger children. The grant received is restricted to all expenditure on this project only.

The restricted fund received from NLC Community Grants is a grant received specifically to enhance the hall and the facilities therein. The grant received is restricted to all expenditure on this project only.

11.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st March 2021.