Sandwell Homeless and Resettlement Project Limited Charity Accounts

Sandwell Homeless and Resettlement Project Limited Charity Accounts


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COMPANY REGISTRATION NUMBER: 01705859
CHARITY REGISTRATION NUMBER: 514302
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Unaudited Financial Statements
Housing registration number: 5054
31 March 2021
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Financial Statements
Year ended 31 March 2021
Page
Trustees' annual report (incorporating the director's report)
1
Independent examiner's report to the trustees
10
Statement of financial activities (including income and expenditure account)
12
Statement of financial position
13
Statement of cash flows
15
Notes to the financial statements
16
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 31 March 2021
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2021 .
Reference and administrative details
Registered charity name
Sandwell Homeless and Resettlement Project Limited
Charity registration number
514302
Company registration number
01705859
Principal office and registered
109 St. Pauls Road
office
Smethwick
B66 1EY
England
The trustees
Mr W H Hughes
(Resigned 11 May 2021)
Mrs P M Merrett
(Resigned 14 May 2021)
Mr M R Watkins
Ms K Brooks
Ms S Powell
Mr N Burton
Mr B Patel
(Resigned 3 March 2021)
Ms B Foster
(Appointed 15 September 2021)
Ms K Perry
(Appointed 28 July 2021)
Independent examiner
Mr Christopher Goldie BSc ACA
Chartwells House
1 St Josephs Court
Trindle Road
Dudley
West Midlands
DY2 7AU
Structure, governance and management
Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 11th January 1983 and registered as a charity on 14th October 1983. The association was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.
Recruitment and Appointment to the Board
The directors of the company are also charity trustees for the purpose of charity law and under the company's Articles are known as Board Members. Under the requirements of the Memorandum and the Articles of Association the Board are elected to serve for a period of three years after which they may be re-elected at the next Annual General Meeting.
Sandwell is a very diverse area with a wide range of cultures and religions being represented. The Board seeks to ensure that the needs of service users are appropriately reflected through the diversity of the trustees elected to the board.
Trustee Induction and Training
New Board Members are invited to meet the board in order that they may get a feel for the organisation and to understand the obligations of becoming a Board Member. After their attendance at this meeting if they wish to pursue their application further applicants are invited to visit the projects to meet staff and beneficiaries. Following this new Trustees may be appointed by the Board and will then be provided with further opportunities for induction and training. Trustees contribute their time and skills at Board Meetings and with other projects requiring trustee involvement and calling upon their particular expertise.
Members of the Board
During the year one Board Member resigned. On 3rd March 2021 Bhupendra Patel resigned after having served on the Board since November 2018. The remaining members of the Board wish to thank Bhupendra for his contribution over the preceding 3 years.
On 30th July 2020 Kathryn Brooks was appointed as chair of the Board and Nick Burton was appointed as vice chair. The Board extends its thanks to Michael Roland Watkins for his service as chair over more than 30 years.
Board members as at 31st March 2021;
- Michael Roland WATKINS, director since March 1983
- Penelope MERRETT, director since December 2016
- William HUGHES, director since June 2009
- Sophia POWELL, director since November 2018
- Nick BURTON (Vice Chair), director since January 2019
- Kathryn BROOKS (Chair), director since November 2018
The position of company secretary was vacant at year end, this having been held by Stephen Charles Woods who undertook this role alongside his position as Chief Executive Officer until his resignation from both roles on 19th March 2021.
Risk Management
The Board has drawn up a risk register which provides details of actions to be taken to reduce risk. The risk register is reviewed and updated by the Board regularly. The charity also purchases a range of insurance policies.
Organisational Structure
Sandwell Homeless and Resettlement Project has a Board of up to 10 members who meet every two months and who are responsible for the strategic direction and policy of the charity. SHARP embraces the Equality Act 2010 and recruits Board members from any background and with any of the 9 protected characteristics described within the Act. At present the Board has 6 members.
Day-to-day responsibility for the provision of operations, services and financial probity is delegated by the Board to the Senior Officers employed by SHARP. These senior officers are responsible for ensuring that the charity delivers the services specified and that the charity meets its obligations and aspirations.
At year end a Head of Care and Community was in place, supported by two project managers, one for The Gap project and one for The Gables, Crown House and Community Support. The board was reviewing the management structure following the CEO's departure and in order to appropriately site the duties not covered within these individual roles, in particular the finance and business functions of the organisation which were at that point covered via interim arrangements.
Objectives and activities
Objectives
The Charity's objects and principal activities are to:
Care for persons in need, who are homeless or who by reason of adverse circumstances are in need of help in acquiring a settled way of life through the establishment of residential accommodation and to assist these persons so as to develop their physical, mental and spiritual capacities that they may develop full maturity as responsible individuals and members of society and that their conditions of life may be improved.
The main objectives and activities for the year continue to focus upon helping people who are homeless to find appropriate accommodation, either within SHARP or elsewhere, offer them support and advice to enable them to manage their accommodation and to enjoy a reasonable quality of life.
The strategies employed to assist the charity to meet these objectives include, but not exhaustively, the following;
- Provide accommodation of good quality for homeless people in Sandwell
- Provide a service for homeless people in Sandwell and signposting to other agencies as appropriate giving information on vacancies and support where available in Sandwell
- Provide the support necessary to enable service users to manage their own accommodation successfully
- Involve service users in the development of their personal support plans, which include attainable targets, regular reviews and flexibility to enable and embrace change
- Train service users to use the internet to allow them to access a number of online activities such as bidding for a home, finding a job and registering for universal credit
- Liaise with local housing providers concerning housing and other needs of service users
- Research the housing needs of homeless people
- Register with Homes England to become a registered social landlord
- Participate proactively with local initiatives including Sandwell Council of Voluntary Organisations, and Sandwell Metropolitan Borough Council
Activities
Crown House
Crown House is based at Green Street, Oldbury, West Midlands, B69 4JP. Crown House offers short, medium and long-term accommodation and support for up to 18 single homeless people. Crown House is owned by a private landlord and SHARP leases the whole building from the Landlord on a short term commercial lease.
The GAP Supported Housing Project
The GAP project consists of 30 furnished one bedroom flats at Selby House, Wallace Close, Oldbury, West Midlands, B69 1HW. GAP offers accommodation and support to teenage parents and their children. The property is owned by Sandwell Metropolitan Borough Council and managed through a contractual arrangement by SHARP.
Community Floating Support & Spot Purchasing
SHARP provides floating support through a contract and specialist support through spot purchasing to people with complex needs and who are hard to reach. The support service goes from strength to strength and we have been able to provide support for extra service users this year.
247 & 247a Barclay Road, Smethwick
Barclay Road offers accommodation and support through two self-contained apartments. The freehold of Barclay Road is owned by SHARP.
The Gables
During the year 2020/2021 SHARP completed the refurbishment of The Gables. This former care home, purchased by SHARP in 2019 has been converted to a 19 bed direct access hostel and welcomed its first guests on 21st December 2020 under Sandwell Metropolitan Borough Council's (SMBC) Severe Winter Emergency Provisions (SWEP).
Achievements and performance
Crown House
Crown House has supported 24 people during the year, (the coronavirus situation reduced our move on capabilities and hence there was a lower turnaround than usual). 10 of these people are long term occupants. Of those departing Crown House 2 residents abandoned the accommodation, 2 people moved into independent accommodation, there was 1 transfer to a psychiatric hospital, 1 return to the family home after several years of estrangement and sadly 2 deaths due to ongoing health concerns (not covid or substance misuse).
The GAP supported housing project
During the year we supported 32 young parents (this being 29 single mums and 3 couples) and 37 children. 16 families moved on successfully from the Project. 10 moved into Local Authority accommodation with outreach support provided for 6 weeks. 3 moved into Housing Association accommodation with outreach support for 6 weeks. 1 family moved to live with a friend and 2 residents moved to family members.
Community Floating Support & Spot Purchasing
We were able to maintain our support hours & visits despite the coronavirus pandemic. This supported 15 people funded by the SMBC Commissioning Team and an average of 11 people paying for our services through Direct Payments or Spot Purchase). We delivered on average approximately 88 hours of weekly support (4576 per annum).
247 & 247a Barclay Road, Smethwick
We have two new residents at Barclay Road, they both receive community support to help them to live independently in the community.
The Gables
Following its opening on 21st December the Gables has provided much needed accommodation over the winter months for 28 individuals who were otherwise street homeless and sleeping rough. Of these 5 were in residence at the year end.
Financial review
Responsibilities of the Board
The Board is responsible for maintaining proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charitable company to enable them to ensure that the financial statements comply with the Companies Act 1985. The Board is also responsible for safeguarding the assets of the charitable company and for taking reasonable steps for the prevention and detection of fraud and any other irregularities.
Investment Policy
Under the Memorandum and Articles of Association, the charity has the power to invest in the interest of the charity and/or its beneficiaries. The Board, having regard to the liquidity requirements of the organisation and to the reserves policy, have operated a policy of keeping available funds in an interest bearing deposit account and seek to achieve a rate of deposit interest which matches or exceeds inflation as measured by the retail prices index.
Reserves Policy
Having examined the circumstances facing the charity and its future income and expenditure patterns the trustees have established that a prudent level of reserves for the charity to hold would be equivalent to three month's salary costs (including tax and NI costs) plus a sum to cover exceptional costs related to closure / transfer of the charity - as at April 2021 the former figure would amount to £112,000 whilst the latter figure was set at £35,000. At year end reserves had fallen significantly below this level due to the Gables refurbishment. As such SHARP will seek to gradually rebuild its reserves over the next three years in order to return to this level.
Review of the year April 2020 to March 2021
The most significant event during the year was the refurbishment and opening of The Gables. This former care home is owned by SHARP having been acquired in November 2019.
The building has now been converted into a 19 bedroom (all with en-suite facilities) direct access hostel. Planning permission has also been granted for the siting of four sleeping pods in the grounds. These pods have been ordered and are due to be installed early in 2021/2022. The pods supplied by "Amazing Grace Spaces" will provide a safe space to sleep as an emergency provision when the hostel is fully occupied, or for rough sleepers who may be reluctant or otherwise unable to immediately access the hostel provision
The contractor M&M Damproof Ltd was engaged to undertake the conversion of The Gables and handover in December 2020 which meant that our first beneficiaries were able to access the hostel under the Severe Winter Emergency Provisions just before Christmas.
The build however was not without its challenges and has significantly drained SHARP's reserves. These are currently below the level that we have determined to be prudent. As such SHARP is working to secure a loan charged against the Gables to begin to replenish our reserves and stabilise cash flows. SHARP is also negotiating with SMBC to secure Supported Exempt Accommodation status and agree a housing benefit figure in order to transition to housing benefit when the existing SWEP arrangements end at the Gables.
During the year SHARP submitted an initial application to become registered with the Care Quality Commission (CQC) but subsequently withdrew the application to consolidate its delivery and
concentrate on delivering the new provision at The Gables. It is anticipated that a new application will be made in the coming financial year
In March 2021 SHARP's Chief Executive Officer resigned from his role following a period of ill health. SHARP extends its thanks to the Chief Executive for his time with SHARP. As at year end the Board was reviewing its management structure in order to move forward following this resignation.
Plans for 2021-22
Following a successful but challenging year with navigating Covid, opening the Gables, the departure of our CEO, and work to secure our financial arrangements we are keen to consolidate and refine our existing offer whilst also exploring further developments. A key task will be to replenish our reserves and then maintain those at the level deemed prudent as identified above. This will involve finalising the aforementioned loan and the housing benefit situation at the Gables. We will also explore potential joint working with the council around a drop in facility at the Gables, explore links with the community, develop our catering arrangements and extend the range of support provisions available including education training and employment ventures.
We are also keen to reapply and secure CQC registration and thence to expand our community support offer to one of care and support. Further we will seek to discuss with the local authority the arrangements at The Gap, potentially exploring a long-term lease and / or expanded referral, criteria to enable us to meet the needs of a wider group of families
Further we wish to invest in our staff team who have done an amazing job keeping things running throughout Covid. This will include consolidating a new management team, further building a one organisation ethos, becoming an employer of choice, ensuring that our training offer develops to meet the needs of any new initiatives we develop and we hope also fulfilling our desire to pay the real living wage.
Accounts
Company law requires the Board to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources for the financial year. In preparing those financial statements, the Board follows best practice by;
- Selecting suitable accounting policies and then applying them consistently
- Making judgements and estimates that are prudent and reasonable: and
- Preparing the financial statements on a going concern basis unless it is inappropriate to assume that the company will continue on that basis
The Board is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Board is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Members of the Board
Members of the Board, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 1.
In accordance with company law, as the company's Directors, we certify that:
- So far as we are aware, there is no relevant information of which the company's accountants are unaware; and
- As Directors of the company we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the charitable company's accountants are aware of that information.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved on 17 November 2021 and signed on behalf of the board of trustees by:
Ms S Powell
Mr N Burton
Trustee
Trustee
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Sandwell Homeless and Resettlement Project Limited
Year ended 31 March 2021
I report to the trustees on my examination of the financial statements of Sandwell Homeless and Resettlement Project Limited ('the charity') for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Christopher Goldie BSc ACA Independent Examiner
Chartwells House 1 St Josephs Court Trindle Road Dudley West Midlands DY2 7AU
17 November 2021
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 31 March 2021
2021
2020
Unrestricted funds
Restricted funds
Total funds
Total funds
Note
£
£
£
£
Income
Donations and grants
5
73,810
123,439
197,249
151,219
Charitable activities
6
499,296
499,296
417,205
Investment income
7
16
16
77
--------
--------
--------
--------
Total income
573,122
123,439
696,561
568,501
--------
--------
--------
--------
Expenditure
Expenditure on raising funds:
Costs of raising income
8
588,336
58,359
646,695
599,132
--------
--------
--------
--------
Total expenditure
588,336
58,359
646,695
599,132
--------
--------
--------
--------
--------
--------
--------
--------
Net income/(expenditure)
( 15,214)
65,080
49,866
( 30,631)
--------
--------
--------
--------
Transfers between funds
(163,757)
163,757
Other recognised gains and losses
Other recognised gains/(losses)
( 167,656)
( 167,656)
634,999
--------
--------
--------
--------
Net movement in funds
( 178,971)
61,181
( 117,790)
604,368
Reconciliation of funds
Total funds brought forward
358,910
798,464
1,157,374
553,006
--------
--------
-----------
-----------
Total funds carried forward
179,939
859,645
1,039,584
1,157,374
--------
--------
-----------
-----------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Statement of Financial Position
31 March 2021
2021
2020
Note
£
£
Fixed assets
Tangible fixed assets
13
1,036,714
926,003
Current assets
Debtors
14
43,577
13,868
Cash at bank and in hand
47,402
231,925
-------
--------
90,979
245,793
Creditors: amounts falling due within one year
15
88,109
14,422
-------
--------
Net current assets
2,870
231,371
-----------
-----------
Total assets less current liabilities
1,039,584
1,157,374
-----------
-----------
Net assets
1,039,584
1,157,374
-----------
-----------
Funds of the charity
Restricted funds
859,645
798,464
Unrestricted funds:
Revaluation reserve
93,839
93,839
Other unrestricted income funds
86,100
265,071
--------
--------
Total unrestricted funds
179,939
358,910
-----------
-----------
Total charity funds
17
1,039,584
1,157,374
-----------
-----------
For the year ending 31 March 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Statement of Financial Position (continued)
31 March 2021
These financial statements were approved by the board of trustees and authorised for issue on 17 November 2021 , and are signed on behalf of the board by:
Ms S Powell
Mr N Burton
Trustee
Trustee
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Statement of Cash Flows
Year ended 31 March 2021
2021
2020
£
£
Cash flows from operating activities
Net income/(expenditure)
49,866
(30,631)
Adjustments for:
Depreciation of tangible fixed assets
5,158
2,530
Other interest receivable and similar income
( 16)
( 77)
Interest payable and similar charges
4,080
3,900
Accrued income
( 16,689)
( 6,939)
Changes in:
Trade and other debtors
643
9,515
Trade and other creditors
60,024
816
--------
-------
Cash generated from operations
103,066
( 20,886)
Interest paid
( 4,080)
( 3,900)
Interest received
16
77
--------
-------
Net cash from/(used in) operating activities
99,002
( 24,709)
--------
-------
Cash flows from investing activities
Purchase of tangible assets
( 283,525)
( 89,953)
--------
-------
Net cash used in investing activities
( 283,525)
( 89,953)
--------
-------
Net decrease in cash and cash equivalents
( 184,523)
( 114,662)
Cash and cash equivalents at beginning of year
231,925
346,587
--------
--------
Cash and cash equivalents at end of year
47,402
231,925
--------
--------
Sandwell Homeless and Resettlement Project Limited
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31 March 2021
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 109 St. Pauls Road, Smethwick, B66 1EY, England.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: - expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. - expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. - other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Operating leases
Lease payments are recognised as an expense over the lease term on a straight-line basis. The aggregate benefit of lease incentives is recognised as a reduction to expense over the lease term, on a straight-line basis.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses. An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities. The property was valued on 10th June 2021 by Bruton Knowles Property Consultants, a qualified member of the Royal Institution of Chartered Surveyors (RCIS).
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Plant and machinery
-
20% straight line
Fixtures and fittings
-
20% straight line
No depreciation has been charged on freehold property as the Trustees believe that the property will be maintained to a level where the value of the property is not expected to diminish. The property will be valued with sufficient regularity to ensure that the value reported in the financial statements is not materially different to its actual market value.
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets. For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.
Financial instruments
A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost. Where investments in shares are publicly traded or their fair value can otherwise be measured reliably, the investment is subsequently measured at fair value with changes in fair value recognised in income and expenditure. All other such investments are subsequently measured at cost less impairment. Other financial instruments, including derivatives, are initially recognised at fair value, unless payment for an asset is deferred beyond normal business terms or financed at a rate of interest that is not a market rate, in which case the asset is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Other financial instruments are subsequently measured at fair value, with any changes recognised in the statement of financial activities, with the exception of hedging instruments in a designated hedging relationship.
Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised. For all equity instruments regardless of significance, and other financial assets that are individually significant, these are assessed individually for impairment. Other financial assets are either assessed individually or grouped on the basis of similar credit risk characteristics. Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised.
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund. When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
4. Limited by guarantee
The charity is a company limited by guarantee and consequently does not have share capital. Each member has undertaken to contribute £10 to the assets of the company to meet its liabilities if called upon to do so.
5. Donations and grants
Unrestricted Funds
Restricted Funds
Total Funds 2021
£
£
£
Donations
Unrestricted donations
Restricted donations - Bauer Radio
1,645
1,645
Restricted donations - Gables Lottery
49,383
49,383
Restricted donations - Heart of England
10,000
10,000
Restricted donations - Lloyds Bank
33,000
33,000
Restricted donations - Welcome boxes
1,000
1,000
Restricted donations - The Rowlands Trust
3,223
3,223
Restricted donations - Baron Davenports Charity
543
543
Restricted donations - BBC Children in Need
Restricted donations - DWF Foundation
Restricted donations - DPS Service
Restricted donations - Albert Hunt Trust
5,000
5,000
Restricted donations - Eveson Trust
10,529
10,529
Restricted donations - Roger & Douglas
Restricted donations - Edward Cadbury
Restricted donations - CB & HH Taylor
Restricted donations - WA Cadbury
Restricted donations - Bernard Piggott
Restricted donations - The Grimmett Trust
Restricted donations - Michael Marsh Trust
Restricted donations - GJW Turner Trust
2,000
2,000
Restricted donations - Cole Charitable Trust - Gables Beds
1,500
1,500
Restricted donations - DPD Trust - Weston Trip
2,000
2,000
Restricted donations - The Morrison Foundation Grant
1,200
1,200
Restricted donations - DPD Group - Gap Project
1,400
1,400
Restricted donations - BHSF Medical Charity
1,016
1,016
Grants
SMBC core grant
73,810
73,810
-------
--------
--------
73,810
123,439
197,249
-------
--------
--------
Unrestricted Funds
Restricted Funds
Total Funds 2020
£
£
£
Donations
Unrestricted donations
429
429
Restricted donations - Bauer Radio
Restricted donations - Gables Lottery
Restricted donations - Heart of England
Restricted donations - Lloyds Bank
Restricted donations - Welcome boxes
120
120
Restricted donations - The Rowlands Trust
Restricted donations - Baron Davenports Charity
Restricted donations - BBC Children in Need
8,069
8,069
Restricted donations - DWF Foundation
1,500
1,500
Restricted donations - DPS Service
9,000
9,000
Restricted donations - Albert Hunt Trust
5,000
5,000
Restricted donations - Eveson Trust
10,422
10,422
Restricted donations - Roger & Douglas
5,000
5,000
Restricted donations - Edward Cadbury
11,000
11,000
Restricted donations - CB & HH Taylor
2,000
2,000
Restricted donations - WA Cadbury
20,000
20,000
Restricted donations - Bernard Piggott
1,800
1,800
Restricted donations - The Grimmett Trust
1,800
1,800
Restricted donations - Michael Marsh Trust
2,000
2,000
Restricted donations - GJW Turner Trust
Restricted donations - Cole Charitable Trust - Gables Beds
Restricted donations - DPD Trust - Weston Trip
Restricted donations - The Morrison Foundation Grant
Restricted donations - DPD Group - Gap Project
Restricted donations - BHSF Medical Charity
Grants
SMBC core grant
73,079
73,079
-------
-------
--------
73,508
77,711
151,219
-------
-------
--------
6. Charitable activities
Unrestricted Funds
Total Funds 2021
Unrestricted Funds
Total Funds 2020
£
£
£
£
Crown house
158,407
158,407
147,329
147,329
Central admin
8,381
8,381
GAP project
266,621
266,621
177,432
177,432
Community support
15,782
15,782
84,063
84,063
Gables
58,486
58,486
--------
--------
--------
--------
499,296
499,296
417,205
417,205
--------
--------
--------
--------
7. Investment income
Unrestricted Funds
Total Funds 2021
Unrestricted Funds
Total Funds 2020
£
£
£
£
Bank interest receivable
16
16
77
77
----
----
----
----
8. Costs of raising income
Unrestricted Funds
Restricted Funds
Total Funds 2021
£
£
£
Charitable fund raising costs
11,318
11,318
Wages and salaries
351,580
7,755
359,336
Employer's NIC
15,562
15,562
Pension costs
4,932
4,932
Insurance
8,412
8,412
Other motor/travel costs
2,264
2,264
Legal and professional fees
9,264
14,569
23,833
Information technology
13,164
13,164
Other office costs
14,867
1,575
16,442
Depreciation
2,240
2,918
5,158
Accountancy fees
4,080
4,080
Other support costs
3,030
1,715
4,745
Training
379
1,925
2,304
Bank charges
291
291
Premises expenses
146,953
27,902
174,854
--------
-------
--------
588,336
58,359
646,695
--------
-------
--------
Unrestricted Funds
Restricted Funds
Total Funds 2020
£
£
£
Charitable fund raising costs
8,984
8,984
Wages and salaries
355,074
355,074
Employer's NIC
14,235
14,235
Pension costs
3,499
3,499
Insurance
5,389
5,389
Other motor/travel costs
7,736
7,736
Legal and professional fees
15,384
15,384
Information technology
10,005
10,005
Other office costs
12,944
12,944
Depreciation
2,530
2,530
Accountancy fees
3,900
3,900
Other support costs
2,730
2,730
Training
882
882
Bank charges
292
292
Premises expenses
113,487
42,061
155,548
--------
-------
--------
557,071
42,061
599,132
--------
-------
--------
9. Net income/(expenditure)
Net income/(expenditure) is stated after charging/(crediting):
2021
2020
£
£
Depreciation of tangible fixed assets
5,158
2,530
Operating lease rentals - land & buildings
95,760
93,800
Operating lease rentals - other
3,298
1,111
-------
-------
10. Independent examination fees
2021
2020
£
£
Fees payable to the independent examiner for:
Independent examination of the financial statements
4,080
3,900
------
------
11. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2021
2020
£
£
Wages and salaries
359,336
355,074
Social security costs
15,562
14,235
Employer contributions to pension plans
4,932
3,499
--------
--------
379,830
372,808
--------
--------
The average head count of employees during the year was 20 (2020: 17 ). The average number of full-time equivalent employees during the year is analysed as follows:
2021
2020
No.
No.
Chief executive officer
1
1
Head of care and community
1
1
Central admin
1
1
GAP project
8
8
Crown house
1
1
Community support
3
5
The Gables
5
----
----
20
17
----
----
No employee received employee benefits of more than £60,000 during the year (2020: Nil).
Key Management Personnel
The total remuneration paid to key management personnel in the year amounted to a total of £68,674 (2020: £71,079).
12. Trustee remuneration and expenses
None of the trustees received a remuneration. No other benefits from employment with the charity or a related entity were received by the trustees.
No trustee expenses have been incurred
13. Tangible fixed assets
Freehold property
Plant and machinery
Fixtures and fittings
Total
£
£
£
£
Cost
At 1 April 2020
918,607
67,845
986,452
Additions
244,049
4,801
34,675
283,525
Revaluations
( 167,656)
( 167,656)
--------
-------
-------
-----------
At 31 March 2021
995,000
72,646
34,675
1,102,321
--------
-------
-------
-----------
Depreciation
At 1 April 2020
60,449
60,449
Charge for the year
2,240
2,918
5,158
--------
-------
-------
-----------
At 31 March 2021
62,689
2,918
65,607
--------
-------
-------
-----------
Carrying amount
At 31 March 2021
995,000
9,957
31,757
1,036,714
--------
-------
-------
-----------
At 31 March 2020
918,607
7,396
926,003
--------
-------
-------
-----------
Freehold property is used for the purpose of social housing. Freehold property was valued on 10 June 2021 by Bruton Knowles Property Consultants, a qualified member of the Royal Institution of Chartered Surveyors (RCIS). The basis on which the valuation was made was depreciated replacement cost.
Tangible fixed assets held at valuation
In respect of tangible fixed assets held at valuation, the aggregate cost, depreciation and comparable carrying amount that would have been recognised if the assets had been carried under the historical cost model are as follows:
Freehold property
£
At 31 March 2021
Aggregate cost
433,818
Aggregate depreciation
--------
Carrying value
433,818
--------
At 31 March 2020
Aggregate cost
189,769
Aggregate depreciation
--------
Carrying value
189,769
--------
14. Debtors
2021
2020
£
£
Prepayments and accrued income
43,577
11,903
Other debtors
1,965
-------
-------
43,577
13,868
-------
-------
15. Creditors: amounts falling due within one year
2021
2020
£
£
Trade creditors
23,411
2,525
Accruals and deferred income
17,563
3,900
Social security and other taxes
42,428
7,350
Other creditors
4,707
647
-------
-------
88,109
14,422
-------
-------
16. Pensions and other post retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £ 4,932 (2020: £ 3,499 ).
17. Analysis of charitable funds
Unrestricted funds
At 1 Apr 2020
Income
Expenditure
Transfers
Gains and losses
At 31 Mar 2021
£
£
£
£
£
£
General funds
265,071
573,122
(588,336)
(163,757)
86,100
Revaluation reserve
93,839
93,839
--------
--------
--------
--------
----
--------
358,910
573,122
(588,336)
(163,757)
179,939
--------
--------
--------
--------
----
--------
At 1 Apr 2019
Income
Expenditure
Transfers
Gains and losses
At 31 Mar 2020
£
£
£
£
£
£
General funds
437,775
490,790
(557,071)
(106,423)
265,071
Revaluation reserve
93,839
93,839
--------
--------
--------
--------
----
--------
531,614
490,790
(557,071)
(106,423)
358,910
--------
--------
--------
--------
----
--------
Restricted funds
At 1 Apr 2020
Income
Expenditure
Transfers
Gains and losses
At 31 Mar 2021
£
£
£
£
£
£
Grantham Yorke Trust
Welcome Boxes
45
1,000
1,045
The Rowlands Trust
984
3,223
(3,223)
984
Sheldon Trust
10,000
(10,000)
Baron Davenports Charity
500
543
(500)
543
The DMF Ellis Charitable Trust
2,000
(2,000)
Gables furniture suites
3,000
(3,000)
The Woodward Charitable Trust
186
(186)
Edgar E Lawley Foundation
1,500
(1,500)
BBC Children in Need
8,042
(7,425)
617
DWF Foundation
DPS Service
Albert Hunt Trust
5,000
5,000
(10,000)
Eveson Trust
10,529
(10,529)
Roger & Douglas
5,000
(5,000)
Edward Cadbury
11,000
(11,000)
CB & HH Taylor
2,000
(2,000)
WA Cadbury
20,000
(20,000)
Bernard Piggott
1,800
(1,800)
The Grimmett Trust
1,800
(1,800)
Michael Marsh Trust
2,000
(2,000)
Cole Charitable Trust - Gable Beds
1,500
(1,500)
DPD Trust - Weston Trip
2,000
(315)
1,685
The Morrison Foundation Grant
1,200
(1,200)
DPD Group - GAP Project
1,400
1,400
BHSF Medical Charity
1,016
(1,005)
11
Bauer Radio
1,645
1,645
Gables Lottery
49,383
(49,383)
Heart of England
10,000
10,000
Lloyds Bank
33,000
(23,041)
9,959
GJW Turner Trust
2,000
(2,000)
The Gables
88,608
(26,073)
301,878
364,413
The Gables Revaluation
634,999
(167,656)
467,343
--------
--------
-------
--------
--------
--------
798,464
123,439
(58,359)
163,757
(167,656)
859,645
--------
--------
-------
--------
--------
--------
At 1 Apr 2019
Income
Expenditure
Transfers
Gains and losses
At 31 Mar 2020
£
£
£
£
£
£
Grantham Yorke Trust
1,284
(1,284)
Welcome Boxes
358
120
(433)
45
The Rowlands Trust
1,500
(516)
984
Sheldon Trust
10,000
10,000
Baron Davenports Charity
500
500
The DMF Ellis Charitable Trust
2,000
2,000
Gables furniture suites
3,000
3,000
The Woodward Charitable Trust
1,250
(1,064)
186
Edgar E Lawley Foundation
1,500
1,500
BBC Children in Need
8,069
(27)
8,042
DWF Foundation
1,500
(1,500)
DPS Service
9,000
(9,000)
Albert Hunt Trust
5,000
5,000
Eveson Trust
10,422
(10,422)
Roger & Douglas
5,000
5,000
Edward Cadbury
11,000
11,000
CB & HH Taylor
2,000
2,000
WA Cadbury
20,000
20,000
Bernard Piggott
1,800
1,800
The Grimmett Trust
1,800
1,800
Michael Marsh Trust
2,000
2,000
Cole Charitable Trust - Gable Beds
DPD Trust - Weston Trip
The Morrison Foundation Grant
DPD Group - GAP Project
BHSF Medical Charity
Bauer Radio
Gables Lottery
Heart of England
Lloyds Bank
GJW Turner Trust
The Gables
(17,815)
106,423
88,608
The Gables Revaluation
634,999
634,999
-------
-------
-------
--------
--------
--------
21,392
77,711
(42,061)
106,423
634,999
798,464
-------
-------
-------
--------
--------
--------
18. Analysis of net assets between funds
The transfer of £163,757 from Unrestricted Funds to Restricted Funds represents the expenditure incurred on The Gables during the year.
Unrestricted Funds
Restricted Funds
Total Funds 2021
£
£
£
Tangible fixed assets
204,958
831,756
1,036,714
Current assets
63,090
27,889
90,979
Creditors less than 1 year
(88,109)
(88,109)
--------
--------
-----------
Net assets
179,939
859,645
1,039,584
--------
--------
-----------
Unrestricted Funds
Restricted Funds
Total Funds 2020
£
£
£
Tangible fixed assets
202,396
723,607
926,003
Current assets
170,934
74,857
245,791
Creditors less than 1 year
(14,420)
(14,420)
--------
--------
-----------
Net assets
358,910
798,464
1,157,374
--------
--------
-----------
19. Social housing units
The following units of Social Housing were held by the charitable company during the year:
2021
2020
£
£
Supported Housing
69
50
20. Social housing rent arrears
There were no social housing rentals in arrears as at 31 March 2021
21. Recycled capital grant fund
There were no transactions during the year to be recognised within the Recycled Capital Grant Fund.
22. Disposal proceeds fund
There were no transactions during the year to be recognised within the Disposal Proceeds Fund.
23. Analysis of changes in net debt
At 1 Apr 2020
Cash flows
At 31 Mar 2021
£
£
£
Cash at bank and in hand
231,925
(184,523)
47,402
--------
--------
-------
24. Capital commitments
Capital expenditure contracted for but not provided for in the financial statements is as follows:
2021
2020
£
£
Tangible fixed assets
221,000
----
--------
25. Operating lease commitments
The total future minimum lease payments under non-cancellable operating leases are as follows:
2021
2020
£
£
Not later than 1 year
4,289
24,784
Later than 1 year and not later than 5 years
9,806
-------
-------
14,095
24,784
-------
-------
26. Contingencies
On 11 November 2019, Sandwell Homeless and Resettlement Project Limited acquired the freehold property known as The Gables for £1. The transfer of the property also included the liability of an outstanding social housing grant of £552,846. The social housing grant is only repayable if the specific conditions attached to the grant are breached.
27. Related parties
There were no related party transactions for the year end 31 March 2021.