White House Cancer Support Limited - Charities report - 21.1

REGISTERED COMPANY NUMBER: 07604847 (England and Wales)

REGISTERED CHARITY NUMBER: 1141904

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2021

FOR

WHITE HOUSE CANCER SUPPORT LIMITED

Page

Report of the Trustees

1

to

5

Independent Examiner's Report

6

Statement of Financial Activities

7

Balance Sheet

8

to

9

Notes to the Financial Statements

10

to

18

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the charity are to relieve cancer patients, their family and friends, through the trauma of the diagnosis and treatment of cancer by the provision of care and support and to further the knowledge and understanding of cancer.

Significant activities

In planning out activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. Furthermore, any activities undertaken, or services delivered were carried out in accordance with HM Government's guidance around the need to protect individuals from Coronavirus.

We are a local charity providing bespoke 1-2-1 practical and emotional support to cancer patients and those who care for them. Services include home to hospital transport, counselling including bereavement counselling, complementary therapies, peer support groups, health and social activities, information services and befriending support. All services are delivered by a small number of paid employees and a team of dedicated volunteers.

Services are available to all cancer patients and those that care for them within the Dudley Metropolitan Borough and the surrounding areas of the Black Country.

Volunteers

During the period the charity received help from the following number of people:

2021

2020

Administration and general

15

14

Transport

22

22

Therapy and counselling

12

18

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The charity continues to receive financial support from Dudley Clinical Commissioning Group however, this is solely for the running of the home to hospital transportation service. Working with Compton Care, Mary Stevens Hospice and The What? Centre, during the period funds were received from Dudley Metropolitan Borough Council (DMBC) to support bereavement services. In addition, and as a result of Coronavirus support, further funding was received from DMBC and the National Lottery/Government. Further funds were sourced via public donations and/or through the application of funds from trust and grant-making bodies. Working with other charities, namely Ovacome and Headway Black Country, the charity further received income from the rental of space. Additionally, income was received for the rental of the lower ground floor of the premises to the local Member of Parliament.

Additionally, income is further received on an ad-hoc basis from renting out various office space within the building.

Throughout the period, the charity continued to widen its scope and through the Limited Liability Partnership and other networks, we work in greater partnership with other charities supporting those affected by a cancer diagnosis and other long-term conditions. Due to Coronavirus and subsequent lockdowns and despite delivering services in a variety of ways, we have witnessed a reduction in the number of individuals requesting support for all services; however, evidence from various sources has identified this to be a nationwide issue as, due to Covid-19, less individuals are actively seeking medical advice, plus treatments, surgeries and medical trials have been cancelled. It is envisaged that moving forward and particularly once patient confidences are restored, demand for support will increase.

GDPR and Data Processing

The charity's cloud-based customer relationship management database (CRM) is fully operational and has significantly reduced the need to retain paper-based records. The system meets data protection requirements and is supported by Cloudberry through the Salesforce system.

FINANCIAL REVIEW

Financial position

The funds of the charity at 31 March 2021 were as follows.

£

General Fund (residue)

215,023

Designated Fund (for improvements)

225,000

Restricted Funds (various)

45,472

Endowment Fund -(property)

278,167

763,662

Further details of individual funds is shown in Note 15.

Despite the impact of Coronavirus and restrictions placed upon the charity, resulting with ourselves and our supporters being unable to fundraise through activities and events, we have made great efforts to bring in income from a variety of funding streams and, as a result,t we have successfully reduced our previous deficit to a gain of almost thirty thousand pounds. Like all charities, we must not however become complacent as the charitable sector in general continues to face difficulties.

Moving forward, we will continue to lobby for additional funding from Commissioning Services and will widen our quest for support from various Trusts and Foundations to ensure the sustainability of the charity.

We are extremely grateful to our funders and for all the donations from public and corporate supporters, without which we would be facing difficult times and difficult choices.

Our commitment to the people in Dudley and its surrounding areas remains our priority; we will strive to do all we can to alleviate them from the suffering that a cancer diagnosis can bring.

Principal funding sources

Dudley Clinical Commissioning Group, soon to become the Dudley Integrated Health Care Provider (DIHC) continues to award the charity an annual grant and we have been assured by the DIHC commissioning body that this grant will continue to be provided for the delivery of the home to hospital transport service. We have informed DIHC of the need to support the counselling services in particular and will continue to update the DIHC of all services and the demands placed upon us, particularly with the view to requesting further financial support. Moving forward, the LLP of which we are a member organisation is shortly to received funds from the National Lottery to allow members across Dudley and Wolverhampton VCS to work more closely and develop services with DMBC and NHS colleagues.

Investment policy and objectives

The Memorandum & Articles of Association for the charity authorise the trustees to make and hold investments using general funds of the charity. Accordingly, legacies received in recent years are invested through Brewin Dolphin, based in Birmingham, on behalf of the charity and its members, and continue to earn higher returns than would be gained through investing the funds with High Street banks..

Reserves policy

It is board policy to attempt to maintain a cash reserve equivalent to at least a year's potential expenditure.

Going concern

The charity has no potential problems in continuing its activities in the medium term and has reserves available to meet and address any contingencies that may occur however, it is envisaged that the Coronavirus pandemic will continue to cause a crisis in funding, particularly with a lack of funding from activities and possibly due to a loss of income, public and corporate donations. All of which is at a time when moving forward, the charity will, due to the backlog in cancer treatments etc., see a greater demand for support.

FUTURE PLANS

The charity will continue to extend its area of operation and in accordance with client demand, will diversify and expand service provision. The focus moving forward is to secure further financial support from DIHC to support alongside the physical, the mental wellness of those affected by a cancer diagnosis. Moving forward, we will endeavour to secure additional funds from a range of funders to ensure all services continue and that the sustainability of the charity is guaranteed.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, Articles of Association (amended pursuant to a special resolution dated 16 September 2014), and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

Trustees are usually appointed by the board during the year, subject to election by members of the company at the next Annual General Meeting (AGM), and then for a term of three years.

Organisational structure

The working names by which the charity is also known are, White House Cancer Support, Cancer Support Dudley, Dudley Cancer Support and Cancer Support.

Induction and training of new trustees

A Trustee induction pack is available to all new trustees. Throughout their term in office, trustees have the power to invite potential trustees onto the board, however, all trustees are to be elected by the members at the following Annual General Meeting.

Key management remuneration

No trustee receives any remuneration, but all professional staff are paid and have the opportunity to be included in the charity pension scheme.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The charity continues to purchase insurance for the trustees and officers of the charity against liability arising from wrongful acts in relation to the charity.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

07604847 (England and Wales)

Registered Charity number

1141904

Registered office

The White House

10 Ednam Road

Dudley

West Midlands

DY1 1JX

Trustees

Mrs D R Brownlee

S Henwood (resigned 4/2/21)

T Langford (resigned 24/4/20)

Mrs T Beese

Miss J L Emery (appointed 25/6/20)

Mrs S McGlynn (appointed 25/6/20)

Mrs N G Fojan (appointed 4/2/21)

M P Day (appointed 10/5/21)

The charity is currently recruiting new trustees and, with the approval of members, will be elected at the next AGM.

Independent Examiner

Worton Rock Limited

Chartered Accountants

Churchfield House

36 Vicar Street

Dudley

West Midlands

DY2 8RG

Bankers

Lloyds Bank PLC

63 High Street

Dudley

West Midlands

DY1 1PY

Solicitors

Higgs & Sons

Waterfront Business Park 3

Brierley Hill

West Midlands

DY5 1LX

Staff

Chief Officer

Caroline Webb

Finance Officer

Georgina Woods

Transport Officer

Jon Rebello

Information and Support Officer

Kelly Macchiarelli

Reception/administration officers

Diane Lloyd and Sue Cash

ASSETS HELD AS TRUSTEE FOR OTHERS

The charitable company acts as sole corporate trustee (with trust corporation status) in respect of the White House Cancer Support Charitable Trust which holds the freehold property known as The White House, 10 Ednam Road, Dudley, West Midlands, DY1 1JX from which the charitable company operates.

The objects of the White House Cancer Support Charitable Trust are:

- To relieve cancer patients, their families and their friends resident in the Dudley Metropolitan Borough area and neighbouring areas, of the trauma of the diagnosis and treatment of cancer by the provision of practical help and emotional support.

- To further the knowledge and understanding of cancer, its treatment and its effects, on the patient and their family and friends, both clinically and psychologically.

These objects coincide with those of the charitable company.

The property has been included in fixed assets and is accounted for in the reconciliation of funds to represent that the company controls and manages the property as corporate trustee.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 15th July 2021 and signed on its behalf by:

Mrs T Beese - Trustee

Independent examiner's report to the trustees of White House Cancer Support Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants in England & Wales which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

D J Burrows FCA

Institute of Chartered Accountants in England & Wales

Worton Rock Limited

Chartered Accountants

Churchfield House

36 Vicar Street

Dudley

West Midlands

DY2 8RG

15th July 2021

2021

2020

Unrestricted

Restricted

Endowment

Total

Total

funds

funds

fund

funds

funds

Notes

£

£

£

£

£

INCOME AND

ENDOWMENTS FROM

Donations and legacies

3

126,059

98,147

-

224,206

162,872

Other trading activities

4

22,836

64

-

22,900

18,520

Investment income

5

12,303

-

-

12,303

15,906

Total

161,198

98,211

-

259,409

197,298

EXPENDITURE ON

Raising funds

3,859

-

-

3,859

3,065

Charitable activities

Social care

119,543

86,972

-

206,515

251,350

Total

123,402

86,972

-

210,374

254,415

Net gains/(losses) on investments

29,902

-

-

29,902

(25,305

)

NET INCOME/(EXPENDITURE)

67,698

11,239

-

78,937

(82,422

)

RECONCILIATION OF

FUNDS

Total funds brought forward

372,325

34,233

278,167

684,725

767,147

TOTAL FUNDS CARRIED FORWARD

440,023

45,472

278,167

763,662

684,725

2021

2020

Unrestricted

Restricted

Endowment

Total

Total

funds

funds

fund

funds

funds

Notes

£

£

£

£

£

FIXED ASSETS

Tangible assets

11

6,153

-

278,167

284,320

286,556

CURRENT ASSETS

Debtors

12

1,942

-

-

1,942

9,451

Investments

13

347,924

-

-

347,924

318,022

Cash at bank and in hand

96,877

45,472

-

142,349

91,695

446,743

45,472

-

492,215

419,168

CREDITORS

Amounts falling due within one year

14

(12,873

)

-

-

(12,873

)

(20,999

)

NET CURRENT ASSETS

433,870

45,472

-

479,342

398,169

TOTAL ASSETS LESS CURRENT LIABILITIES

440,023

45,472

278,167

763,662

684,725

NET ASSETS

440,023

45,472

278,167

763,662

684,725

FUNDS

15

Unrestricted funds

440,023

372,325

Restricted funds

45,472

34,233

Endowment funds

278,167

278,167

TOTAL FUNDS

763,662

684,725

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 15th July 2021 and were signed on its behalf by:

T Beese - Trustee

1.	STATUTORY INFORMATION

White House Cancer Support Limited is a private company, limited by guarantee without share capital, registered in England and Wales.

The presentation currency of the accounts is the Pound Sterling (£), rounded to the nearest pound.

2.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Financial reporting standard 102 - reduced disclosure exemptions

The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

•

the requirements of Section 7 Statement of Cash Flows;

•

the requirement of paragraph 3.17(d);

•

the requirements of paragraphs 11.42, 11.44, 11.45, 11.47, 11.48(a)(iii), 11.48(a)(iv), 11.48(b) and 11.48(c);

•

the requirements of paragraphs 12.26, 12.27, 12.29(a), 12.29(b) and 12.29A;

•

the requirement of paragraph 33.7.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Non beneficial interest in property

-

No depreciation provided

Fixtures and fittings

-

10% on cost

Computer equipment

-

33% on cost

All fixed asset items above £500 are capitalised in the year of purchase.

The freehold property is not depreciated because it is a non beneficial interest as detailed in note 11.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the .

trustees.

Designated funds are funds that the trustees have designated for a specific purpose.

Restricted funds can only be used for particular restricted purposes within the objects of the charity.Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Debtors

Short term debtors are measured at transaction price, less any impairment.

Investments

Investments are shown at fair value.

Cash and cash equivalents

Cash and cash equivalents include deposits held on call at banks.

Debtors

Short term debtors are measured at transaction price, less any impairment.

Creditors

Short term creditors are measured at transaction price, less any impairment.

Liabilities in the accounts are for costs arising in the year that were unpaid at the balance sheet date.

Going Concern

The accounts are prepared on the going concern basis as the charity has sufficient funds to meet its liabilities for more than the next 12 months.

3.	DONATIONS AND LEGACIES

2021

2020

£

£

Gifts and donations

68,623

105,142

Grants

155,583

57,730

224,206

162,872

4.	OTHER TRADING ACTIVITIES

2021

2020

£

£

Fundraising events

4,838

9,196

Sundry Income

18,062

9,324

22,900

18,520

5.	INVESTMENT INCOME

2021

2020

£

£

Deposit account interest

17

30

Current asset investment income

12,286

15,876

12,303

15,906

6.	SUPPORT COSTS

Governance

costs

£

Social care

3,120

7.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2021

2020

£

£

Depreciation - owned assets

2,236

2,631

Independent examination

3,120

2,790

8.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020.

Trustees' expenses

During the year, no trustee received reimbursement of travel and other out of pocket expenses incurred on the charity's behalf (2020- £nil).

9.	STAFF COSTS

2021

2020

£

£

Wages and salaries

126,900

136,661

Social security costs

6,369

7,751

Other pension costs

3,807

4,261

137,076

148,673

The average monthly number of employees during the year was as follows:

2021

2020

Paid employees

6

8

No employees received emoluments in excess of £60,000.

The total benefits received by key management personnel (including employer national insurance contributions) during the year was £49,356 (2020 - £47,751).

During the year the charity received help from 49 volunteers for administration, transport, therapy and counselling.

10.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Endowment

Total

funds

funds

fund

funds

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

151,366

11,506

-

162,872

Other trading activities

18,520

-

-

18,520

Investment income

15,906

-

-

15,906

Total

185,792

11,506

-

197,298

EXPENDITURE ON

Raising funds

3,065

-

-

3,065

Charitable activities

Social care

240,637

10,713

-

251,350

Total

243,702

10,713

-

254,415

Net gains/(losses) on investments

(25,305

)

-

-

(25,305

)

NET INCOME/(EXPENDITURE)

(83,215

)

793

-

(82,422

)

RECONCILIATION OF FUNDS

Total funds brought forward

455,540

33,440

278,167

767,147

TOTAL FUNDS CARRIED FORWARD

372,325

34,233

278,167

684,725

11.	TANGIBLE FIXED ASSETS

Non

beneficial

interest

Fixtures

in

and

Computer

property

fittings

equipment

Totals

£

£

£

£

COST

At 1st April 2020 and 31st March 2021

278,167

100,845

8,994

388,006

DEPRECIATION

At 1st April 2020

-

93,252

8,198

101,450

Charge for year

-

1,440

796

2,236

At 31st March 2021

-

94,692

8,994

103,686

NET BOOK VALUE

At 31st March 2021

278,167

6,153

-

284,320

At 31st March 2020

278,167

7,593

796

286,556

The non beneficial interest in property represents the freehold property, The White House, 10 Ednam Road, Dudley, West Midlands, DY1 1JX which is held in a charitable trust known as White House Cancer Support Charitable Trust, with the company acting as sole corporate trustee (with trust corporation status).

12.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2021

2020

£

£

Prepayments and accrued income

1,942

9,451

13.	CURRENT ASSET INVESTMENTS

2021

2020

£

£

Listed investments

347,924

318,022

The investment is with Brewin Dolphin in a managed investment portfolio which is redeemable on demand. It is stated at fair value at the year end.

14.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2021

2020

£

£

Social security and other taxes

2,386

-

Accrued expenses

10,487

20,999

12,873

20,999

15.	MOVEMENT IN FUNDS

Net

movement

At

At 1/4/20

in funds

31/3/21

£

£

£

Unrestricted funds

General fund

147,325

67,698

215,023

Services and property designated fund

225,000

-

225,000

372,325

67,698

440,023

Restricted funds

Carers fund

994

-

994

Equipment and refurbishment

1,365

-

1,365

Prostate Cancer Group

1,703

-

1,703

Rainbow fund

17,180

3,587

20,767

Bowel Support Group

789

-

789

D Brettell Legacy

5,443

-

5,443

Wates fund

6,759

(1,668

)

5,091

Innovation fund

-

9,320

9,320

34,233

11,239

45,472

Endowment funds

Property held as corporate trustee

278,167

-

278,167

TOTAL FUNDS

684,725

78,937

763,662

Net movement in funds, included in the above are as follows:

Incoming

Resources

Gains and

Movement

resources

expended

losses

in funds

£

£

£

£

Unrestricted funds

General fund

161,198

(123,402

)

29,902

67,698

Restricted funds

Rainbow fund

3,587

-

-

3,587

Wates fund

12

(1,680

)

-

(1,668

)

Innovation fund

9,612

(292

)

-

9,320

Coronavirus Community Support fund

85,000

(85,000

)

-

-

98,211

(86,972

)

-

11,239

TOTAL FUNDS

259,409

(210,374

)

29,902

78,937