Masonic Hall Ipswich Limited - Charities report - 21.2
Masonic Hall Ipswich Limited - Charities report - 21.2
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
| Strategic Report, Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 31 December 2021 |
for |
| Masonic Hall Ipswich Limited |
Masonic Hall Ipswich Limited |
Contents of the Financial Statements |
for the Year Ended 31 December 2021 |
Page |
Strategic Report | 1 |
Report of the Trustees | 2 | to | 5 |
Independent Examiner's Report | 6 |
Statement of Financial Activities | 7 |
Balance Sheet | 8 | to | 9 |
Notes to the Financial Statements | 10 | to | 14 |
Masonic Hall Ipswich Limited |
Strategic Report |
for the Year Ended 31 December 2021 |
The trustees present their strategic report for the year ended 31 December 2021. |
PRINCIPAL RISKS AND UNCERTAINTIES |
The major risks to which the Charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. |
Approved by order of the board of trustees on 11 March 2022 and signed on its behalf by: |
P N Matthews - Trustee |
Masonic Hall Ipswich Limited (Registered number: 06922371) |
Report of the Trustees |
for the Year Ended 31 December 2021 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
| Our charity's objectives as set out in the company's memorandum of association are: |
| (a) For the public benefit to preserve and maintain the fabric and structure of the Freemasons Hall, Soane Street, Ipswich, IP4 2BG. |
| (b) To advance the education of the public in the principles of Freemasonry, in particular, but not exclusively, by the establishment and maintenance of a Masonic Heritage Centre. |
| Freemasons Hall is a Grade II listed building, which was purpose-built and opened in 1876. At the time of its completion it was no doubt a fine example of the builders craft and ever since that time Ipswich Freemasons have met there and planned their charitable activities. |
| Unfortunately, their financial focus for many years was almost totally concerned with raising money in order to give it away to various charitable causes. For quite inexplicable reasons, the need to allocate some of their resources to keeping their Masonic centre in good order and making provision for the future appears to have escaped their notice. Regrettably, as a consequence, this Grade II listed building, which is sited in a designated conservation area of Ipswich, has been the victim of unintended neglect over an extended period of time. This unintended lack of consideration for the future has now been recognised and replaced by a policy which takes a fuller account of future needs. |
| Our aim continues to be to transform Freemasons Hall into a building which can look back on a rich history, which can be viewed as a distinctive part of Ipswich's heritage and available, not only as Masonic Centre, but for the wider use of the community. We believe that we have made considerable progress in this regard. An opinion which has been reinforced by very favourable comment from our Masonic tenants and visitors but we still believe that this is "work in progress". |
| The use of Ipswich's Freemasons Hall by the wider public has always been possible. However, with the passing of the years it has become a progressively less attractive venue for hire by the general public in comparison with any competitor because of its lack of modern facilities. And of course, it has to be admitted, that the wider public have not really been made aware of its availability. The need to raise public awareness of (i) the principles of Freemasonry; (ii) the very positive contribution that Freemasonry makes to society; (iii) the sheer physical existence of Freemasons Hall as an asset available to the wider community are seen as absolute priorities. |
Masonic Hall Ipswich Limited (Registered number: 06922371) |
Report of the Trustees |
for the Year Ended 31 December 2021 |
OBJECTIVES AND ACTIVITIES |
Significant activities |
| There is no doubt that the Trustees will look back on 2020 and 2021 as strange years because of the imposition Covid 19 had on Freemasonry. Indeed Freemasonry was suspended from March 19th 2020, and did not meet again until September 2021. That does not mean however, that the Trustees had nothing to do during 2020-2021 far from it, it gave us the opportunity to concentrate all our efforts in adding to the funds already raised to enable the refurbishment of the Ladies and Gents toilets, and the provision of a museum facility. The building work was carried out during the summer of 2021. |
| We have already reported the we had taken the necessary steps in 2018 to obtain Planning Approval and Listed Building Approval in order to carry out the necessary work required to bring the toilets and cloakroom accommodation up to modern standards. In 2016 the many Masonic Groups renting the building for their programme of meetings had attended an Extra-ordinary General Meeting where it was agreed that the Board should proceed with planning for a "demolish and rebuild" programme to put in place the necessary plans for new toilets and cloakroom facilities. The necessary Planning approval has subsequently been granted. The lowering of the ceiling in the kitchen "Wash-up" room to enable connection with the proposed extension has been completed, as has the completion of the Disabled toilet facility during the early part of 2020. |
| The final phase of these works as approved in 2018, involved significant demolition works and the provision of much larger toilets and cloakroom facilities than existing, at a cost in excess of £400,000. It subsequently became clear to the Trustees, that the appetite to raise this level of funding was not realistic, so the decision was taken to reduce the scope of our proposals to a size that would be more realistic in terms of funds we would be likely to raise. Changes to the planning approval were commissioned, the result being a new layout for the toilets, cloakroom and a new Masonic Heritage Centre. This was approved and the building work in accordance with the new plans, was completed in September 2021 and the cost was within the planned expenditure and without the need to take out any borrowings. |
| Now that these works have been completed, Ipswich freemasons have a venue which they feel is one in which they can take much pride as a historic masonic meeting place. The Trustees have to a large extent achieved their primary objective of maintaining and preserving (and improving where feasible) the fabric and structure of Ipswich's Freemasons Hall. They have kept up a continuous programme of building work which has, to a very large extent, ensured the future integrity of the original building and a continuous programme of measures which have made enormous improvements to the decorative state of the premises. At the same time we have endeavoured to ensure that the building complies with current regulatory standards in regard to Health & Safety, Fire Safety, and Environmental Health requirements. They now feel that Ipswich's Freemasons Hall has a viable future and will continue to be an integral part of Ipswich's architectural heritage. |
| The Trustees have not lost sight of their secondary objective of educating the Ipswich population on the principles of Freemasonry. The opening of a dedicated Masonic Heritage Centre is planned to take place at the beginning of September 2022. |
| The Trustees continue to bring the benefits of Freemasonry as a social force for good to the notice of the wider public. We have until this year continued and expanded our efforts to make our work known with our continued participation in Ipswich's Heritage Weekend. The Coronavirus Pandemic precluded us from opening the Building to the public during 2020, and 2021, but we will be continuing with our participation in that event and will open Freemasons Hall to the public during September 2022. Stewards will be available to answer any and all queries. These open weekends serve to highlight the very positive message that Freemasonry is a major deliverer of charity both nationally and locally and as such is a very positive and constructive influence in the community. |
Masonic Hall Ipswich Limited (Registered number: 06922371) |
Report of the Trustees |
for the Year Ended 31 December 2021 |
OBJECTIVES AND ACTIVITIES |
Public benefit |
| This statement complies with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. We have reviewed this guidance when reviewing our aims and objectives and in planning future activities. The Trustees consider that their planned activities will contribute to the aims and objectives they have set. |
| Reserves |
| The Trustees plan to build up the company reserves as indicated to ensure (i) necessary repairs and maintenance can always be undertaken with expedition and (ii) that a longer-term strategy to provide improved facilities to Freemasons Hall remains viable. This will ultimately give it the necessary standing with the local community and make it an attractive proposition for the wider general public to hire and use for their social requirements. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
Recruitment and appointment of new trustees |
| The directors of the company are also the charity trustees for the purposes of charity law, The charity may by ordinary resolution appoint a person who is willing to be a director and determine the rotation in which any additional directors are to retire. |
Induction and training of new trustees |
| New trustees are advised of their role and responsibilities by current trustees. Each is encouraged to use the Charity Commission website to remain fully abreast of their role. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Independent Examiner |
Finnigan & Co |
37 Lower Brook Street |
Ipswich |
Suffolk |
IP4 1AQ |
Approved by order of the board of trustees on |
Masonic Hall Ipswich Limited (Registered number: 06922371) |
Report of the Trustees |
for the Year Ended 31 December 2021 |
Independent Examiner's Report to the Trustees of |
Masonic Hall Ipswich Limited |
Independent examiner's report to the trustees of Masonic Hall Ipswich Limited ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
Mr P D Finnigan |
FCCA |
Finnigan & Co |
37 Lower Brook Street |
Ipswich |
Suffolk |
IP4 1AQ |
Date: ............................................. |
Masonic Hall Ipswich Limited |
Statement of Financial Activities |
for the Year Ended 31 December 2021 |
31.12.21 | 31.12.20 |
Unrestricted | Total |
fund | funds |
Notes | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Charitable activities |
Raising funds | 7,983 | 32,514 |
Other trading activities | 2 | 7,893 | 6,500 |
Total | 110,102 | 158,656 |
EXPENDITURE ON |
Charitable activities |
Raising funds | 46,908 | 47,269 |
Other | 16,141 | 15,396 |
Total | 63,049 | 62,665 |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 187,165 |
Masonic Hall Ipswich Limited (Registered number: 06922371) |
Balance Sheet |
31 December 2021 |
31.12.21 | 31.12.20 |
Unrestricted | Total |
fund | funds |
Notes | £ | £ |
FIXED ASSETS |
Tangible assets | 7 |
CURRENT ASSETS |
Debtors | 8 |
Cash at bank |
CREDITORS |
Amounts falling due within one year | 9 | ( | ) | ( | ) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 10 |
Unrestricted funds | 187,165 |
TOTAL FUNDS | 187,165 |
| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021. |
| The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
Masonic Hall Ipswich Limited (Registered number: 06922371) |
Balance Sheet - continued |
31 December 2021 |
These financial statements have been prepared in accordance with the special provisions applicable to small charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
Masonic Hall Ipswich Limited |
Notes to the Financial Statements |
for the Year Ended 31 December 2021 |
1. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
Income |
All income is recognised in the Statement of Financial Activities once the charity charityhas entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Donations and legacies |
Donations are recognised when the charity has been notified in writing of both the amount and the settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
Improvements to property | - |
Fixtures and fittings | - |
Computer equipment | - |
Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
Masonic Hall Ipswich Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2021 |
2. | OTHER TRADING ACTIVITIES |
31.12.21 | 31.12.20 |
£ | £ |
Social lotteries | 7,893 | 6,500 |
3. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.12.21 | 31.12.20 |
£ | £ |
Depreciation - owned assets |
4. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020. |
Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020. |
5. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
31.12.21 | 31.12.20 |
Direct charitable work |
6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted |
fund |
£ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Charitable activities |
Raising funds | 32,514 |
Other trading activities | 6,500 |
Total | 158,656 |
EXPENDITURE ON |
Charitable activities |
Raising funds | 47,269 |
Other | 15,396 |
Masonic Hall Ipswich Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2021 |
6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
Unrestricted |
fund |
£ |
Total |
NET INCOME |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 187,165 |
7. | TANGIBLE FIXED ASSETS |
Improvements | Fixtures |
to | and | Computer |
property | fittings | equipment | Totals |
£ | £ | £ | £ |
COST |
At 1 January 2021 |
Additions |
At 31 December 2021 |
DEPRECIATION |
At 1 January 2021 |
Charge for year |
At 31 December 2021 |
NET BOOK VALUE |
At 31 December 2021 |
At 31 December 2020 |
8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.12.21 | 31.12.20 |
£ | £ |
Other debtors |
Prepayments |
Masonic Hall Ipswich Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2021 |
9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.12.21 | 31.12.20 |
£ | £ |
Social security and other taxes |
Other creditors |
Net pay | (128 | ) | (128 | ) |
Accruals and deferred income |
10. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.1.21 | in funds | 31.12.21 |
£ | £ | £ |
Unrestricted funds |
General fund | 187,165 | 47,053 | 234,218 |
TOTAL FUNDS | 47,053 | 234,218 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 110,102 | (63,049 | ) | 47,053 |
TOTAL FUNDS | ( | ) | 47,053 |
Comparatives for movement in funds |
Net |
movement | At |
At 1.1.20 | in funds | 31.12.20 |
£ | £ | £ |
Unrestricted funds |
General fund | 91,174 | 95,991 | 187,165 |
TOTAL FUNDS | 91,174 | 95,991 | 187,165 |
Masonic Hall Ipswich Limited |
Notes to the Financial Statements - continued |
for the Year Ended 31 December 2021 |
10. | MOVEMENT IN FUNDS - continued |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 158,656 | (62,665 | ) | 95,991 |
TOTAL FUNDS | 158,656 | (62,665 | ) | 95,991 |
A current year 12 months and prior year 12 months combined position is as follows: |
Net |
movement | At |
At 1.1.20 | in funds | 31.12.21 |
£ | £ | £ |
Unrestricted funds |
General fund | 91,174 | 143,044 | 234,218 |
TOTAL FUNDS | 91,174 | 143,044 | 234,218 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 268,758 | (125,714 | ) | 143,044 |
TOTAL FUNDS | 268,758 | (125,714 | ) | 143,044 |
11. | RELATED PARTY DISCLOSURES |