Hanbury Countryside Show Society Ltd - Accounts

Registered number

07843392

Hanbury Countryside Show Society Ltd

Report and Financial Statements

30 November 2020

Registered Charity Number 1160102

Hanbury Countryside Show Society Ltd
Report and accounts
Contents
Page
Company information	1
Directors and Trustees report	2
Statement of directors' responsibilities	3/4
Accountants' report	5
Statement of Disclosure of Information to Independent Examiners	6
Directors and Trustee Report	7/8
Accountants' report to the Trustees and Directors	9
Statement of Financial Activities including Income and Expenditure	10
Profit and Loss	11
Balance Sheet	12
Cash flow statement	13
Notes to the financial statements	14/17
Notes to the financial statements - detailed Income and Expenditure	18/20

Hanbury Countryside Show Society Ltd
Company Information
Directors
R J Heath
W J Wofford
R Bennett
A Steenton
R J R Woodward
A Beale	Resigned	6th January 2020
Independent Examiner
Jonathan Daly
Lilac Cottage
Forest Lane
Hanbury
Worcestershire
B60 4HP
Bankers
Lloyds Bank
The Cross
Worcester
WR1 3PY
Registered office
Lilac Cottage
Forest Lane
Hanbury
Worcestershire
B60 4HP
Registered number
07843392

Hanbury Countryside Show Society Ltd
Registered number:				07843392
Directors' and Trustees' Report
The trustees and directors of the charity present their annual directors' report with the financial statements of the charity for the year ending 30 November 2020 which have been prepared under the Companies Act.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Companies Act 2006 and " Accounting and Reporting to Charities' Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ( effective January 2015)
Principal activities
The company's principal activity during the year continued to be the advancement of equestrianism, agriculture and allied rural industries for the benefit of the public including the provision of an annual show.
Directors
The following persons served as directors and trustees during the for the period ended 30 November 2020:
	R J Heath						Trustee / Director
	W J Wofford						Trustee / Director
	A Steenton						Trustee / Director
	R Bennett
	R J R Woodward
	A Beale				Resigned	6th January 2020
This report was approved by the board on 2 August 2021 and signed on its behalf.
R J Heath
Director

Hanbury Countryside Show Society Ltd
Statement of Directors' Responsibilities
The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year. Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
●	select suitable accounting policies and then apply them consistently;
●	make judgements and estimates that are reasonable and prudent;
●	prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Internal Control and Risk Management
The Board reviews the effectiveness of all material internal controls ,including operational,financial and compliance controls and risk management systems.
The internal control systems are designed to meet the Show's particular needs and risk to which it is exposed, to manage those risks and to provide reasonable assurance against misstatement or loss.

Hanbury Countryside Show Society Ltd
Directors' statement
We confirm that as directors we have met our duty in accordance with the Companies Act 2006 to:
●	ensure that the company has kept adequate accounting records;
●	prepare accounts which give a true and fair view of the state of affairs of the company as at 30 November 2020 and of its profit and loss for the year then ended in accordance with the Financial Reporting Standard for Smaller Entities; and
●	follow the applicable accounting policies, subject to any material departures disclosed and explained in the notes to the accounts.
Signatures
	R J Heath
	W J Wofford
	A Steenton
	R Bennett
	R J R Woodward
Hanbury Countryside Show Society Ltd
2 August 2021

Independent Examiners Report to the Trustees and the directors of Hanbury Countryside Show Society Ltd
I report on the accounts of the company for the year ended 30th November 2020 , which are set out on pages 9 to 19
Respective responsibilities of trustees and examiner:
The directors and trustees who are directors for the purposes of company law are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 ( the 2011 Act ) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination ,it is my responsibility to:
	examine the accounts under section 145 of the 2011 Act
	follows the procedures laid down in the general Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and
	state whether particular matters have come to my attention
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below:
Independent examiner's statement:
1 which gives me reasonable cause to believe that, in any material respect , the requirements:
	to keep accounting records in accordance with section 386 of the Companies Act 2006;and
	have not been met or
2	to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
3	the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting charities ( applicable to charities preparing their accoumts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland ( FRS 102)
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jonathan Daly
Chartered Certified Accountants
Lilac Cottage
Forest Lane
Hanbury
Worcestershire
B60 4HP
2 August 2021

Hanbury Countryside Show Society Ltd
Directors and Trustees Report
for the year ended 30 November 2020
Statement of Disclosure of Information to Independent Examiners
	We the directors of the company who held office at the date of approval of these Financial Statements as set out above each confirm so far as we are aware,that:
	there is no relevant information of which the independent examiners are unaware , and we
	have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the company's independent examiners are aware of that information.
Objectives and Activities:
	The company's principal activity during the year continued to be the advancement of equestrianism ,agriculture and allied rural industries for the benefit of the public including the provision of an annual show.
Achievements
	The results for period are set out in the attached statement of financial activities.
	Profit from the events and show held have been added to reserves.
	17/20
Financial review
	In accordance with the charity policy on reserves the accumulated reserves are retained to meet any shortfall in future shows,and to fulil expenditures committed prior to each show.
	The treasurer maintains the records of the company which are regularily reported upon to the directors
Independent Examiner
	The resolution that Jonathan Daly be re-appointed as independent examiners of the charity be put to the members at the Annual General Meeting.
By Order of the Board
A Steenton
Director and Trustee
Date		2 August 2021

Hanbury Countryside Show Society Ltd
Directors and Trustees Report
for the year ended 30 November 2020
The Society has had a difficult and challenging year due to the Covid-19 pandemic and resulting Government instructions regarding social distancing. The pandemic largely prevented the Society from undertaking its normal charitable activities. The Society is looking forward to continuing with its charitable objectives in future years, building on the successes achieved over the last eight years.
Fundraising
During the period the Society was able to hold three fundraising events, the first being a successful Quiz Night took place in February and therefore was not affected by the pandemic. In September two Equine Fun Rides were held in Hanbury and Himbleton under strict Covid-19 rules. These small events raised much needed funds which helped with running costs for the charity.
Annual Show
The annual show scheduled for Saturday 4th July at Hanbury was cancelled due to the Covid-19 pandemic and the Government restrictions prohibiting large scale events. The Society Trustees agreed that the protection of our visitors, volunteers, members and all those involved with the Show is of utmost importance.
Support
The support received from Societies members, sponsors and supporters at this difficult time has been most encouraging. The Society was also able to access some financial support from Government backed Covid-19 support schemes.
Reserves
As a result of our decision to cancel the show, we have kept our capital costs and administrative costs to a minimum. Some reserves were utilised during 2020 to help with the charities essential running expenses. We are continuing in accordance with the charity policy on reserves, the accumulated reserves are retained to meet any shortfall in future shows, and to fulfil expenditures committed prior to each show. At the balance sheet date the charity remains in a sound financial position with cash at bank in excess of £70,000 (2019 - £80,000)
Volunteers
The Hanbury Countryside Show depends upon the continued support and goodwill from the local community and our 450 loyal and dedicated supporters who assist with administration, organization and participating in fund raising events and stewarding at our annual show. Many volunteers kindly assisted with the three fundraising events which were held during 2020.
Educational Bursary
In this difficult year the Society has deferred the award of educational bursaries until 2021/2022; and will be inviting applications in keeping with our objective to advance education in connection with agriculture, horticulture, conservation, forestry and rural crafts and activities.
Risk Management
The Trustees have considered the major risks, to which the charity is exposed. They have reviewed those risks and have established systems and procedures to manage them appropriately.
Plans for the Future
We are continuing with developing our infrastructure, that there is a platform for the charity from which we can maintain support for the charitable causes. Developments include a full review of official documentation including the Event Management Plan and associated risk assessments plus emergency protocols. The Charity will make every effort to run its annual agricultural show and continue the steady process of improvement to the show, the showground and its related competitions. The Trustees are always looking for ways, in which the Society can increase the benefit it brings to the public and our local community.
Hanbury Countryside Show Society Ltd
Directors and Trustees Report
for the year ended 30 November 2020
2021 Show
Regrettably the Covid-19 pandemic necessitated the cancellation of the Show planned for Saturday 3rd July 2021. Whilst pandemic related restrictions were steadily being lifted, it was decided that the risks and uncertainty remained significant. The protection for our visitors, members and volunteers was considered of utmost importance. However, the Society intends to hold a small show on Bank Holiday Monday 30th August subject the Covid-19 regulations and their adherence by all volunteers and supporters to the continued health regulations. The Trustees are satisfied that within the constraints imposed by the Covid-19 pandemic, the charity’s objectives should be met in 2021

Hanbury Countryside Show Society Ltd

Independent Examiners Report to the Trustees and directors of

Hanbury Countryside Show Society Ltd.

Accountants' report to the directors of

Hanbury Countryside Show Society Limited

You consider that the company is exempt from an audit for the period ended 30 November 2020.You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial period and of its profit and loss for the financial period.

In accordance with your instructions , we have prepared the accounts which comprise the Profit and Loss Account, the Statement of Comprehensive Income and Balance Sheet and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us.

We have not carried out an audit or any other review and consequently we do not express any opinion on these accounts.

Jonathan Daly

Chartered Certified Accountants

Lilac Cottage

Forest Lane

Hanbury

Worcesteshire

B60 4HP

02 August 2021

Hanbury Countryside Show Society Ltd
Statement of Financial Activities
Including Income and Expenditure
for the period ended 30 November 2020
					Note	Unrestricted Funds		Restricted Funds		Total 2020	Total 2019
						£		£		£	£
	Income
	Income from charitable activities
		Annual show									147,006
		Annual show pre-cancellation income				6,583				6,583
		Fund raising events				8,697				8,697	2,165
					2	15,280		-		8,697	149,171
											-
	Income from other activities										-
		Donations of equipment				-				-	-
		Grants and other income				-				-	200
		Other operating income				-				-	65
		Interest				28				28	32
		Asset disposal				-				-	-
		Local Restrictions Support Grant (Wychavon)				2,000				2,000	-
	Total incoming resources					17,308		-		8,725	149,468
	Expenditure
	Cost of raising funds
		Non charitable events
	Cost of charitable events
		Annual show unavoidable costs				19,081				19,081	109,666
		Fund raising events				1,020		-		1,020	450
						20,101		-		20,101	110,116
		Administration				3,665				3,665	12,055
	Total Expenditure					23,766		-		23,766	122,171
	Net Income					(6,458)		-		(6,458)	27,297
	Reconciliation of funds
	Total funds brought forward					79,257		-		79,257	51,960
	Fund balances as at 30 November 2020					72,799		-		72,799	79,257
	The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006

Hanbury Countryside Show Society Ltd
Profit and Loss
for the year ended 30 November 2020
Notes						2020		2019
£							£
Income from charitable activities				2		15,280		149,171
Cost of charitable activities						(20,101)		(110,116)
Gross (loss)/profit						(4,821)		39,055
Administrative expenses						(3,665)		(12,055)
Other operating income						2,000		265
Operating (loss)/profit				3		(6,486)		27,265
Interest receivable						28		32
(Loss)/profit on ordinary activities before taxation						(6,458)		27,297
Tax on (loss)/profit on ordinary activities						-		-
(Loss)/profit for the financial year						(6,458)		27,297

Hanbury Countryside Show Society Ltd
Balance sheet
as at 30 November 2020
Notes				2020			2019
£					£
Fixed assets
Tangible assets	4			323			379
Current assets
Debtors	5		4,870			1,674
Cash at bank and in hand			70,466			80,496
			75,336			82,170
Creditors: amounts falling due within one year	6		(2,860)			(3,292)
Net current assets				72,476			78,878
Net assets				72,799			79,257
Capital and reserves
Profit and loss account	7			72,799			79,257
Total equity				72,799			79,257
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
A Steenton
Director
Approved by the board on 2 August 2021

Hanbury Countryside Show Society Ltd
Statement of Cash Flows
for the year ended 30 November 2020
			2020		2019
£				£
Operating activities
(Loss)/profit for the financial year			(6,458)		27,297
Adjustments for:
Interest receivable			(28)		(32)
Depreciation			56		2,014
Increase in debtors			(3,196)		(885)
Decrease in creditors			(434)		(357)
			(10,060)		28,037
Interest received			28		32
Cash (used in)/generated by operating activities			(10,032)		28,069
Investing activities
Payments to acquire tangible fixed assets			-		175
Cash generated by investing activities			-		175
Net cash (used)/generated
Cash (used in)/generated by operating activities			(10,032)		28,069
Cash generated by investing activities			-		175
Net cash (used)/generated			(10,032)		28,244
Cash and cash equivalents at 1 December			80,496		52,252
Cash and cash equivalents at 30 November			70,464		80,496
Cash and cash equivalents comprise:
Cash at bank			70,466		80,496
Bank credit card	6		(2)		-
			70,464		80,496

Hanbury Countryside Show Society Ltd
Notes to the Accounts
for the year ended 30 November 2020
1	Summary of significant accounting policies
1	Accounting policies
	The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with with Financial Reporting Standard applicable in the UK and Republic of Ireland ( FRS 102) - Charities SORP (FRS102) and the Companies Act 2006.
	Going Concern
	At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.
	Charitable Funds
	Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
	Basis of preparation:
	The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).
	Income
	All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount quantified with reasonable accuracy. Income is measured at the fair value of the consideration received or receivable.
	Expenditure
	All expenditures is accounted for on an accruals basis and classified to the related category; where not attributed then allocated on the basis of the activity consistent which resource use.

	Depreciation:
	Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.

	Plant and machinery			20% straight line
	Fixtures, fittings, tools and equipment			20% straight line
	Stocks
	Stock is valued at the lower of cost or net realisable value. The carrying amount of stock is recognised in the period in which related revenue is recognised.
	Debtors
	Short term debtors are measured at transaction price ( usually the invoice price).less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including transaction costs and sub sequentially measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
	Creditors
	Short term creditors are measured at transaction price ( usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs as sub sequentially measured at amortised costs determined using the effective interest method.
	Leasing and hire purchase commitments
	Assets held under finance leases and hire purchase contracts, which are those where substantially all the risks and rewards of ownership of the asset have passed to the company, are capitalised in the balance sheet and depreciated over their useful lives. The corresponding lease or hire purchase obligation is treated in the balance sheet as a liability. The interest element of the rental obligations is charged to the profit and loss account over the period of the lease and represents a constant proportion of the balance of capital repayments outstanding. Rentals paid under operating leases are charged to income on a straight line basis over the lease term.
2	Income
	Income from charitable activities					15,280		149,171
	Other income					2,000		265
	Interest receivable					28		32
						17,308		149,468
3	Operating profit					2020		2019
£							£
	This is stated after charging:
	Depreciation of owned fixed assets					56		2,014
4	Tangible fixed assets
				Plant and machinery		Fixtures, fittings, tools and equipment		Total
				At cost		At cost
£					£		£
	Cost or valuation
	At 1 December 2019			10,071		952		11,023
	At 30 November 2020			10,071		952		11,023
	Depreciation
	At 1 December 2019			9,867		777		10,644
	Charge for the for the period ended 30 November 2020			30		26		56
	At 30 November 2020			9,897		803		10,700
	Carrying amount
	At 30 November 2020			174		149		323
	At 30 November 2019			204		175		379
5	Debtors					2020		2019
£							£
	Trade debtors					-		21
	Prepayments and accrued income					4,870		1,653
						4,870		1,674
6	Creditors: amounts falling due within one year					2020		2019
£							£
	Credit Card facility					2		-
	Trade creditors					348		2,188
	Other creditors					1,219		-
	Accruals and deferred income					1,291		1,104
						2,860		3,292
7	Profit and loss account					2020		2019
£							£
	At 1 December					79,257		51,960
	(Loss)/profit for the financial year					(6,458)		27,297
	At 30 November					72,799		79,257
8	Trustee remuneration and benefits
	There were no trustees' remuneration or other benefits for the year ended 30 November 2020 nor for 2019
9	Trustees/ Directors expenses
	Trustees / Directors expenses reimbursed expenses for the year ended 30 November 2020
		Trustees		Directors		Value
						£
	Show catering expenses
	Show expenses
	Show administration expenses	1				22
		1		-		22
10	Staff Costs
	There were no paid employees / directors during the year ended 30 November 2020 nor for the year ended 30 November 2019
						2020		2019
a	Average number of employees / Directors					5		5
	Volunteers
b	Average number of volunteers					450		450
11	Other information
	Hanbury Countryside Show Society Limited is a private company limited by guarantee. The members of the company are the trustees named on page 3. In the event of the charity being would up under the Memorandum and Articles of Association have to contribute a sum not exceeding £ 10 each.

Hanbury Countryside Show Society Ltd
Detailed Profit and Loss account
for the year ended 30 November 2020
This schedule does not form part of the statutory accounts
		2020		2019
£			£
Income
Income from charitable activities		15,280		149,171
Show and fund raising expenses		(20,101)		(110,116)
Gross (loss)/profit		(4,821)		39,055
Administrative expenses		(3,665)		(12,055)
Other operating income		2,000		265
Operating (loss)/profit		(6,486)		27,265
Interest receivable		28		32
(Loss)/profit before tax		(6,458)		27,297

Hanbury Countryside Show Society Ltd
Show and fund raising expenses
for the year ended 30 November 2020
This schedule does not form part of the statutory accounts
		2020		2019
£			£
Income
Income from charitable activities		15,280		149,171
Direct expenses
Purchases		-		18,715
Other direct costs		11,926		53,081
		11,926		71,796
Administrative expenses
Volunteer costs:
	Volunteer training and welfare	-		582
		-		582
General administrative expenses:
	Telephone and fax	304		468
	Information and publications	-		-
	Subscriptions	535		496
	Insurance	-		1,650
	Equipment expensed	-		1,140
	Equipment hire	228		7,151
	Repairs and maintenance	-		-
	Sundry expenses	311		3,640
		1,378		14,545
Legal and professional costs:
	Consultancy fees	5,445		18,508
	Advertising and PR	1,352		4,512
	Other legal and professional	-		173
		6,797		23,193
		8,175		38,320
	Total show and fund raising costs	£20,101		£110,116

Hanbury Countryside Show Society Ltd
Administration expenses
for the year ended 30 November 2020
This schedule does not form part of the statutory accounts
		2020		2019
£			£
Administrative expenses
General administrative expenses:
	Postages	-		964
	Stationery and printing	95		1,893
	Bank charges	(94)		2,354
	Software	1,720		1,676
	Depreciation	56		2,014
		1,777		8,901
Legal and professional costs:
	Accountancy fees	175		425
	Other legal and professional	13		48
		188		473
		£ 1,965		£ 9,374
Charitable Donations
	RABI	-		800
	Midlands Air Ambulance	1,000		-
	South Bromsgrove School	-		600
	Touchstones			-
	Moreton in-Marsh and District Agriculture and Horse Show	-		281
	St Richards Hospice	700
		1,700		1,681
Other Donations
	Hanbury School	-		500
	Charitable and other donations	1,700		2,181
Bursery
	Bursery Award	-		500
		£3,665		£12,055
Other operating income
	Donations			265
	Equipment donations			-
	Local Restrictions Support Grant ( Wychavon)	2,000
		2,000		265