Federation of Essex Women's Institutes - Charities report - 22.2
Federation of Essex Women's Institutes - Charities report - 22.2
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 31 March 2022 |
| for |
| Federation of Essex Women's Institutes |
| Federation of Essex Women's Institutes |
| Contents of the Financial Statements |
| for the Year Ended 31 March 2022 |
| Page |
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 13 |
| Federation of Essex Women's Institutes (Registered number: 02747046) |
| Report of the Trustees |
| for the Year Ended 31 March 2022 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Governing document |
| The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company number |
| Registered Charity number |
| Registered office |
| Trustees |
| Company Secretary |
| Independent Examiner |
| Fisher Michael |
| The Old Grange |
| Warren Estate |
| Lordship Road |
| Writtle |
| Essex |
| CM1 3WT |
| Federation of Essex Women's Institutes (Registered number: 02747046) |
| Report of the Trustees |
| for the Year Ended 31 March 2022 |
| Trustees |
| The trustees who held office during this period are named on page one. The Trust Deed of the charity governs the appointment of trustees. The Managing Trustees are authorised to appoint new trustees to fill casual vacancies arising among the elected members by co-option. |
| Investment policies and returns |
| The Trust Deed authorises the trustees to make and hold investments using the general funds of the charity. Under the constitution, the charity has the power to make any investment which the trustees see fit. The trustees consider the return on investments in the period to be good given the prevailing economic climate and will continue to review throughout the year. |
| Constitution, objects and policies |
| The charity is governed by the Constitution and rules as laid down for Federations from time to time by the National Federation and its objects are to further the purpose of the Women's Institute organisation in Essex and elsewhere. |
| The policy of the charity continues to be to offer a wide variety of activities to members and to give support to districts and to local institutes as necessary. In planning the activities for the period, the trustees kept in mind the Charity Commission's guidance on public benefit. The interests of all members are covered by the variety of classes and events organised. The charity is organised so that the trustees meet regularly to manage its affairs. Two staff are employed to assist with the administration of the charity as appropriate. |
| Development, activities and achievements |
| Membership of the Essex Federation of Women's Institute has fallen over the period under review due mainly to the exceptional circumstances faced since March 2020 with a global pandemic and Institutes being unable to meet. The Federation's Offices were closed initially to both staff and public, but were re-opened in March 2021. The charity would not be able to provide a wide range of services to its members without the continued support of a large number of sub-committee members and the editorial and the media helpers who, along with the Executive members and the WI Advisers, give their services voluntarily. |
| Review of financial activities and affairs |
| Membership fees represent only a proportion of the annual income required and the need to increase revenue from other sources remains imperative. The last year has given the Federation considerable challenges with a reduction in membership numbers and a reduced ability to raise revenue from events. All income is entirely reliant upon members' continued support and forms a valuable contribution to the Federation. |
| Income from Sub-Committee activities and events has reduced from £14,338 in 2020 (for an eighteen month period) to £4,968 in the current period. Income from investments has also fallen, due to reduced interest rates. |
| The Federation now has two staff members, who deal with all aspects of the office, administrative and bookkeeping tasks. The cost savings show in our current financial year. |
| Future developments |
| The trustees intend to continue to develop the services on offer to members and to ensure the continued financial strength of the federation. By using technical advancements the trustees will be able to provide additional services and training, generating additional income. |
| Reserves policy |
| The trustees have adopted a Reserves policy that is monitored throughout the year and a full review takes place a minimum of two months prior to the financial year-end. The amount of unrestricted funds currently held in reserves is £125,000. |
| Public benefit |
| The charity acknowledges its requirements to demonstrate clearly that it must have charitable purposes or aims that are for the public benefit. Details of how the charity has achieved this are provided in this Trustees Annual Report. The trustees confirm that they have paid due regard to the Charity Commission guidance of public benefit before deciding what activities the charity should undertake. |
| Risk management |
| Federation of Essex Women's Institutes (Registered number: 02747046) |
| Report of the Trustees |
| for the Year Ended 31 March 2022 |
| The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems and procedures, will provide sufficient resources in the event of adverse conditions as has been shown since March 2020. The trustees have also examined other operational and business risks faced by the charity and confirm they have established systems to mitigate the significant risks and have instigated an continual review of all procedures. |
| Connected charity |
| The Federation is a member of the National Federation of Women's Institutes of England, Wales, Jersey, Guernsey and the Isle of Man, a company limited by guarantee No 2517690, charity registration no. 803793, whose principal address is 104 New Kings Road, London SW6 4LY. |
| Other assets |
| The trustees hold assets on behalf of newly formed Women's Institutes to assist with their formation and prior to them obtaining their own banking facilities. These funds are held as restricted funds. |
| Approved by order of the board of trustees on |
| Independent Examiner's Report to the Trustees of |
| Federation of Essex Women's Institutes |
| Independent examiner's report to the trustees of Federation of Essex Women's Institutes ('the Company') |
| I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022. |
| Responsibilities and basis of report |
| As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
| Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
| Independent examiner's statement |
| I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
| 1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
| 2. | the accounts do not accord with those records; or |
| 3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
| 4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
| I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
| Mrs A S Kaley |
| FCCA |
| Fisher Michael |
| The Old Grange |
| Warren Estate |
| Lordship Road |
| Writtle |
| Essex |
| CM1 3WT |
| 14 December 2022 |
| Federation of Essex Women's Institutes |
| Statement of Financial Activities |
| for the Year Ended 31 March 2022 |
| Period |
| 1.10.19 |
| Year Ended | to |
| 31.3.22 | 31.3.21 |
| Unrestricted | Restricted | Total | Total |
| fund | fund | funds | funds |
| Notes | £ | £ | £ | £ |
| INCOMING RESOURCES FROM |
| Voluntary income |
| Incoming resources from charitable activities |
| Activities for generating funds | 2 |
| Investment income | 3 |
| Total |
| EXPENDITURE ON |
| Fundraising trading costs |
| Charitable expenditure |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 401,104 |
| Federation of Essex Women's Institutes (Registered number: 02747046) |
| Balance Sheet |
| 31 March 2022 |
| 2022 | 2021 |
| Unrestricted | Restricted | Total | Total |
| fund | fund | funds | funds |
| Notes | £ | £ | £ | £ |
| FIXED ASSETS |
| Tangible assets | 8 |
| Investments | 9 |
| CURRENT ASSETS |
| Stocks | 10 |
| Debtors | 11 |
| Cash at bank |
| CREDITORS |
| Amounts falling due within one year | 12 | ( |
) | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| NET ASSETS |
| FUNDS | 13 |
| Unrestricted funds | 399,426 |
| Restricted funds | 1,678 |
| TOTAL FUNDS | 401,104 |
| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022. |
| The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| Federation of Essex Women's Institutes (Registered number: 02747046) |
| Balance Sheet - continued |
| 31 March 2022 |
| These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
| The financial statements were approved by the Board of Trustees and authorised for issue on |
| Federation of Essex Women's Institutes |
| Notes to the Financial Statements |
| for the Year Ended 31 March 2022 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets. |
| Income |
| All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
| Tangible fixed assets |
| Tangible fixed assets are initially measured at cost. After initial recognition, tangible fixed assets are measured at cost less any accumulated depreciation and any accumulated impairment losses. |
| Depreciation is provided at the following annual rates, in order to write off each asset over its estimated useful life: |
| - Plant and machinery etc - 25% straight line |
| Stocks |
| Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
| Federation of Essex Women's Institutes |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 2. | ACTIVITIES FOR GENERATING FUNDS |
| Period |
| 1.10.19 |
| Year Ended | to |
| 31.3.22 | 31.3.21 |
| £ | £ |
| Shop income |
| 3. | INVESTMENT INCOME |
| Period |
| 1.10.19 |
| Year Ended | to |
| 31.3.22 | 31.3.21 |
| £ | £ |
| Deposit account interest |
| Gain on investments | 28,236 | 25,697 |
| 4. | NET INCOME/(EXPENDITURE) |
| Net income/(expenditure) is stated after charging/(crediting): |
| Period |
| 1.10.19 |
| Year Ended | to |
| 31.3.22 | 31.3.21 |
| £ | £ |
| Depreciation - owned assets |
| 5. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the period ended 31 March 2021. |
| Trustees' expenses |
| During the period, the following expenses have been reimbursed to Trustees in respect of travelling costs, home telephone and other expenses incurred on behalf of the Charity: |
| 2022 | 2021 |
| Number of trustees who were paid expenses | 5 | 11 |
| Total amounts paid | £1,458 | £1,179 |
| Federation of Essex Women's Institutes |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 6. | STAFF COSTS |
| The average monthly number of employees during the year was as follows: |
| Period |
| 1.10.19 |
| Year Ended | to |
| 31.3.22 | 31.3.21 |
| Charitable activities | 1 | 2 |
| Governance | 1 | 1 |
| Domestic duties | - | 1 |
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
| Unrestricted | Restricted | Total |
| fund | fund | funds |
| £ | £ | £ |
| INCOMING RESOURCES FROM |
| Voluntary income |
| Incoming resources from charitable | activities |
| Activities for generating funds |
| Investment income |
| Total |
| EXPENDITURE ON |
| Fundraising trading costs |
| Charitable expenditure |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
| Transfers between funds | 6,966 | (6,966 | ) | - |
| Net movement in funds | ( |
) | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward | 457,089 | 10,366 |
| TOTAL FUNDS CARRIED FORWARD | 399,426 | 1,678 | 401,104 |
| Federation of Essex Women's Institutes |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 8. | TANGIBLE FIXED ASSETS |
| Computer |
| equipment |
| £ |
| COST |
| At 1 April 2021 and 31 March 2022 |
| DEPRECIATION |
| At 1 April 2021 |
| Charge for year |
| At 31 March 2022 |
| NET BOOK VALUE |
| At 31 March 2022 |
| At 31 March 2021 |
| 9. | FIXED ASSET INVESTMENTS |
| Unlisted |
| investments |
| £ |
| MARKET VALUE |
| At 1 April 2021 |
| Revaluations |
| At 31 March 2022 |
| NET BOOK VALUE |
| At 31 March 2022 | 331,724 |
| At 31 March 2021 | 303,487 |
| There were no investment assets outside the UK. |
| Cost or valuation at 31 March 2022 is represented by: |
| Unlisted |
| investments |
| £ |
| Valuation in 2012 | 12,571 |
| Valuation in 2013 | 4,603 |
| Valuation in 2014 | 3,641 |
| Valuation in 2015 | 1,987 |
| Valuation in 2016 | 6,905 |
| Valuation in 2017 | 6,291 |
| Valuation in 2018 | 9,438 |
| Valuation in 2019 | 17,215 |
| Valuation in 2021 | 25,697 |
| Valuation in 2022 | 28,238 |
| Cost | 215,138 |
| 331,724 |
| Federation of Essex Women's Institutes |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 10. | STOCKS |
| 2022 | 2021 |
| £ | £ |
| Stocks |
| 11. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2022 | 2021 |
| £ | £ |
| Trade debtors |
| Prepayments and accrued income |
| 12. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2022 | 2021 |
| £ | £ |
| Trade creditors |
| Other creditors |
| Accruals and deferred income |
| 13. | MOVEMENT IN FUNDS |
| Net |
| movement | At |
| At 1.4.21 | in funds | 31.3.22 |
| £ | £ | £ |
| Unrestricted funds |
| Unrestriced Funds | 399,426 | 33,264 | 432,690 |
| Restricted funds |
| Restricted Funds | 1,678 | 48 | 1,726 |
| TOTAL FUNDS | 33,312 | 434,416 |
| Net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| Unrestriced Funds | 132,047 | (98,783 | ) | 33,264 |
| Restricted funds |
| Restricted Funds | 871 | (823 | ) | 48 |
| TOTAL FUNDS | ( |
) | 33,312 |
| Federation of Essex Women's Institutes |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 13. | MOVEMENT IN FUNDS - continued |
| Comparatives for movement in funds |
| Net | Transfers |
| At | movement | between | At |
| 1.10.19 | in funds | funds | 31.3.21 |
| £ | £ | £ | £ |
| Unrestricted funds |
| Unrestriced Funds | 457,089 | (64,629 | ) | 6,966 | 399,426 |
| Restricted funds |
| Restricted Funds | 10,366 | (1,722 | ) | (6,966 | ) | 1,678 |
| TOTAL FUNDS | 467,455 | (66,351 | ) | - | 401,104 |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| Unrestriced Funds | 168,552 | (233,181 | ) | (64,629 | ) |
| Restricted funds |
| Restricted Funds | 830 | (2,552 | ) | (1,722 | ) |
| TOTAL FUNDS | 169,382 | (235,733 | ) | (66,351 | ) |
| 14. | RELATED PARTY DISCLOSURES |