Eleni Dance Ltd - Charities report - 22.2

REGISTERED COMPANY NUMBER: 04498630 (England and Wales)

REGISTERED CHARITY NUMBER: 1098505

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 March 2022

for

Eleni Dance Ltd

Page

Report of the Trustees

1

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

Notes to the Financial Statements

8

to

13

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The Trustees who are also the Directors of the Charity for the purposes of the Companies Act 2008, present their report with the Financial Statements of the charity for the year ended 31st March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2020)

Eleni is the dance development organisation for Denbighshire, Flintshire and Wrexham, in North East Wales. The Company moved its base to the Deeside Leisure Centre, in Flintshire, in September 2019.

Eleni is a registered charity, and is one of Arts Council of Wales revenue funded clients. It also receives funding from the three local authorities of Denbighshire, Flintshire and Wrexham. It seeks additional funding from the National Lottery as well as private trusts, foundations and stakeholders.

Eleni's activities take place over a geographical area stretching from the coastal area of north Flintshire, to the densely populated parts of Wrexham, and the rural areas of Denbighshire. The company has a strong track record of delivering high quality dance activities and benefits from well established relationships with its stakeholders.

Eleni has a core team which comprises of the Artistic Director, an Administrator, and a Lead Dance Practitioner Co-ordinator. The company employs a team of highly talented, freelance seasoned dance practitioners and aims to continue to offer the team interesting and creatively challenging opportunities. Eleni takes pride in investing and supporting its team of dance practitioners to ensure that they remain nourished, passionate and confident in their practice. The team has developed unique skills that have enabled them to adapt practice to work effectively with diverse participant groups.

The organisation offers opportunities for all ages and abilities, develops standards of teaching provision, and engages communities in dance pursuits. Eleni offers a range of classes and workshops in different dance styles as well as targeted projects in both communities and schools. The company strives to bring the arts to the communities it serves, grow new audiences for dance, create and commission new dance work, offer training to teachers and dance professionals, and initiate cross-art form collaborations.

The company has earned a strong reputation for it breadth of work, innovative practices and collaborative partnership working. It embraces equality and diversity in its practices and works with, amongst many types of groups, hard to reach young people, special needs children and adults, mature people, as well as more technically advanced dancers who may progress onto professional training, also individuals 'at risk' and both Welsh and English medium groups. ACW has commended Eleni for its work with 'at risk'/'isolated' communities, such as Refugees and Asylum Seekers, and residents at HMP Berwyn, Blind Deaf groups and those suffering with Parkinson's, to highlight a few. Eleni has been working hard to develop its expertise with 'Protected Characteristics'/'at risk' groups and exploring the power that dance can have on individual mental health, self-worth and well-being in a variety of settings.

The organisation is proud of the collaborative relationships with renowned organisations such as Ballet Cymru and Dance United UK, that work with underprivileged children. These relationships help to strengthen the sector by sharing and developing practice, raise the standards of provision, and offer exciting opportunities for the participants.

Eleni has designed a new business model that aims to better future-proof the organisation, by working to its strengths, carving out a niche that better aligns with the Welsh Government objectives, outlined in such documents as the Future Generations Act, ACW Corporate plan and the new Cultural Contract.

The recent COVID-19 pandemic had a profound effect on the organisation during 2021. It caused the company to look inwards and access its place within the community dance landscape. This introspection has prompted a much-needed refreshment in vision and direction. Previous concerns raised by Arts Council of Wales regarding the companies over ambitious programme and lack of resources, became a further catalyst to prompt the refocus.

We, the Board of Trustees, are very proud of the work achieved by the whole team who continue to show their commitment to the development of dance in our region.

OBJECTIVES AND ACTIVITIES

Programme of projects and events

The organisation offers opportunities for all ages and abilities, develops standards of teaching provision, and engages communities in dance pursuits. Eleni offers a range of classes and workshops in different dance styles as well as targeted projects in both communities and schools. The company strives to bring the arts to the communities it serves, grow new audience's for dance, create and commission new dance work, offer training to teachers and dance professionals, and initiate cross-art form collaborations.

The work this year was affected as a result of moving out of the Covid-19 and "Lockdown" and back to some form of normality. Attempts have to made to re- establish classes and complete projects which had been put on hold for over twelve months. It had been hoped that staff would be able to return to Deeside in April. This did not prove possible. When we were given the confirmation to return, a great deal of work had to be done to ensure that the office was ready which included a complete overhaul of the IT system. The company eventually moved back during the summer and the first' in person' Board Meeting was able to take place in September.

During the latter part of the year, the company went through a re-branding process. Due in part to the change in focus of the work and more activities with groups such as the Men in HMP Berwyn 'Dance' in the title was proving to be a hindrance. A very thorough process, organised by the company 'Designdough', resulted in the change of name to Eleni.

During the summer an in-depth review took place of all the regular classes. Many of them were historical and over time had lost members. It was agreed with the Board that although some classes were necessary quite a few should be reviewed over the winter months.

Activities planned for the year

* Youth Dance Company has a goal to work towards an online performance/finale, potentially working with a musician.

*Dance United Partnership which had been suspended during lockdown was restarted

* Turning Point Wrexham project, required and exit strategy

* Turning Point Flintshire is being reviewed

* Two elder classes also added

* Duets programme in partnership with Ballet Cymru will continue over September to December, and the partners also planning for next year

* High demand for Sessions at HMP Berwyn

* Jungle Family Dance workshop incorporating key words in welsh

* A Summer School took place at Loggerheads in August

* 11MRTD sessions for young people with Additional needs

* Rainbow Starlings Project for diverse individuals

* Llangollen Eisteddfod

Training

The company received emergency funding for equipment such as laptops and training. This has enabled :-

* Mental Health First Aid Training

* Welsh Language Training

* Work with a consultant to develop a funding strategy

* Training of Practitioners for Arts Award

* Trustee Training for Edwina Club and Andrea Hulse.

FINANCIAL REVIEW

Principal funding sources

Arts Council of Wales

The organisation continues to receive invaluable support and input from Carys Wynne-Williams of Arts Council of Wales and NEW Dance, having been successful in its application to remain one of ACW's revenue funded, has also been part of the ACW funded Resilience Programme and had been allocated an advisor / consultant to look at several areas including fundraising and marketing.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing board

The Charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. There is a use of 'Limited' exemption in place.

Each member promises, if the Charity is dissolved while he, she or it remains a member or within 12 months afterwards, to pay up to £5 towards the costs of dissolution and the liabilities incurred by the Charity while the contributor was a member.

Eleni operates as a registered Charity.

Organisational structure

Board of Trustees.

Chair: Margaret Bithell

Vice Chair: Gwenno Jones

Treasurer: Margaret Bithell

Trustees:. Christine Dukes, Andrea Hulse, Jeanette Smith, Iolanda Banu Viegas

Advisor: Martin Gorst

The Board of Trustees very much appreciates the advice and input from the major stakeholders - notably Carys Wynne-Williams of the Arts Council of Wales, together with the representatives from Wrexham - Morgan Thomas, Denbighshire- Sian Fitzgerald and Flintshire County Councils.

The Board meet up to six times per year and sub-groups are formed to look in detail at specific issues. Policies are regularly revised and the Staff Handbook updated.

Staffing

Angela Fessi is now in her fifth year as Artistic Director of Eleni, Eve Butterly replaced Claire Tranmer as Lead Dancer- Co-ordinator, with Sian Griffiths as Administrator until July 2020, (replaced in April 2022 by Caitlin Kirkham) and Molly Morrison as Finance Officer.

Dance Activities are delivered by a team of freelance professional dance practitioners. These are delivered though the medium of Welsh and English.

Induction and training of new trustees

New Trustees undergo an Induction Process; this includes an identification of skills audit and consideration of each Trustee's appropriate continuing professional development. An induction package is provided (Company's Memorandum & Articles of Association, plus policies, handbook, guidelines, including Charities Commission circulars, training materials e.g. Trustees Roles and Responsibilities). Specific training courses are discussed. The opportunity to attend appropriate courses is also included.

Wider network

Fortunately we continue to have representation on the on the Board from all our principal stakeholders (ACW) and local authorities. All these members have been supportive and contribute to the running of the organisation.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

04498630 (England and Wales)

Registered Charity number

1098505

Registered office

Deeside Leisure Centre

Chester Road West

Queensferry

Deeside

Flintshire

CH5 1SA

Trustees

Mrs C Wynne (resigned 1/10/21)

Ms J S Whitham (resigned 1/10/21)

Ms C Brierley (resigned 3/11/21)

Mrs G E Jones

Ms C Dukes

Mrs M Brithell

Ms A M Hulse

Miss E C Clubb (resigned 2/11/21)

Ms J L Smith (appointed 17/11/21)

Ms I B T M Viegas (appointed 1/9/21)

Independent Examiner

Salisbury & Company

Chartered Accountants

Irish Square

Upper Denbigh Road

St Asaph

Denbighshire

LL17 0RN

FINANCE

Eleni is a Revenue Funded Organisation of ACW, and this funding remains crucial to the company, whilst funding from the three local authorities also enables the company to create exciting projects within those counties. The company also secured funding from Rubicon Dance, ACW Emergency Recovery Fund, ACW National Lottery CREATE funding and Arts & Business Prosper. In order to expand its programme, the compnay will continue to research other funding streams.

In conclusion

As Chair, I would like to record my sincere appreciation of the support of the other Trustees, the advice and encouragement from the Arts Council and the local authorities and the tireless work of the staff and practitioners.

Approved by order of the board of trustees on 9 November 2022 and signed on its behalf by:

Mrs M Brithell - Trustee

Independent examiner's report to the trustees of Eleni Dance Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Aled Roberts BA FCA

Salisbury & Company

Chartered Accountants

Irish Square

Upper Denbigh Road

St Asaph

Denbighshire

LL17 0RN

Date: .............................................

2022

2021

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

62

-

62

-

Charitable activities

Income from Classes

28,371

-

28,371

15,116

Arts Council Wales grant income

79,454

-

79,454

105,252

Local Authority grant income

1,900

-

1,900

11,634

Investment income

3

8

-

8

35

Total

109,795

-

109,795

132,037

EXPENDITURE ON

Raising funds

10,780

-

10,780

4,779

Charitable activities

5

Staff Costs

104,270

-

104,270

118,934

Office expenses

15,578

-

15,578

11,215

Depreciation

1,508

-

1,508

1,218

Total

132,136

-

132,136

136,146

NET INCOME/(EXPENDITURE)

(22,341

)

-

(22,341

)

(4,109

)

RECONCILIATION OF FUNDS

Total funds brought forward

98,950

-

98,950

103,059

TOTAL FUNDS CARRIED FORWARD

76,609

-

76,609

98,950

2022

2021

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

10

3,721

-

3,721

3,960

CURRENT ASSETS

Debtors

11

12,024

-

12,024

1,416

Cash at bank and in hand

63,892

-

63,892

97,373

75,916

-

75,916

98,789

CREDITORS

Amounts falling due within one year

12

(3,028

)

-

(3,028

)

(3,799

)

NET CURRENT ASSETS

72,888

-

72,888

94,990

TOTAL ASSETS LESS CURRENT LIABILITIES

76,609

-

76,609

98,950

NET ASSETS

76,609

-

76,609

98,950

FUNDS

13

Unrestricted funds

76,609

98,950

TOTAL FUNDS

76,609

98,950

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 9 November 2022 and were signed on its behalf by:

Mrs M Brithell - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings

-

25% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2.	DONATIONS AND LEGACIES

2022

2021

£

£

Sale of Merchandise

62

-

3.	INVESTMENT INCOME

2022

2021

£

£

Deposit account interest

8

35

4.	INCOME FROM CHARITABLE ACTIVITIES

2022

2021

Activity

£

£

Income from classes

Income from Classes

25,106

15,116

JRS grant

Income from Classes

3,265

-

Grants

Arts Council Wales grant income

79,454

105,252

JRS grant

Local Authority grant income

-

8,716

Grants

Local Authority grant income

1,900

2,918

109,725

132,002

Grants received, included in the above, are as follows:

2022

2021

£

£

ACW Revenue Funding

79,454

105,252

Denbighshire County Council

1,500

2,918

Wrexham County Borough Council

400

-

81,354

108,170

5.	CHARITABLE ACTIVITIES COSTS

Direct

Support

Costs

costs

Totals

£

£

£

Staff Costs

104,270

-

104,270

Office expenses

9,704

5,874

15,578

Depreciation

1,508

-

1,508

115,482

5,874

121,356

6.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2022

2021

£

£

Depreciation - owned assets

1,508

1,217

7.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses are reimbursed for expenses incurred when undertaking business on behalf of the Charity.

8.	STAFF COSTS

The average monthly number of employees during the year was as follows:

2022

2021

Dance practitioners

11

12

Administration

3

3

14

15

No employees received emoluments in excess of £60,000.

No employee is paid more than £60,000.

9.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Charitable activities

Income from Classes

15,116

-

15,116

Arts Council Wales grant income

105,252

-

105,252

Local Authority grant income

11,634

-

11,634

Investment income

35

-

35

Total

132,037

-

132,037

EXPENDITURE ON

Raising funds

4,779

-

4,779

Charitable activities

Staff Costs

118,934

-

118,934

Office expenses

11,215

-

11,215

Depreciation

1,218

-

1,218

Total

136,146

-

136,146

NET INCOME/(EXPENDITURE)

(4,109

)

-

(4,109

)

RECONCILIATION OF FUNDS

Total funds brought forward

103,059

-

103,059

TOTAL FUNDS CARRIED FORWARD

98,950

-

98,950

10.	TANGIBLE FIXED ASSETS

Fixtures

and

Computer

fittings

equipment

Totals

£

£

£

COST

At 1 April 2021

6,711

12,916

19,627

Additions

-

1,269

1,269

At 31 March 2022

6,711

14,185

20,896

DEPRECIATION

At 1 April 2021

5,387

10,280

15,667

Charge for year

331

1,177

1,508

At 31 March 2022

5,718

11,457

17,175

NET BOOK VALUE

At 31 March 2022

993

2,728

3,721

At 31 March 2021

1,324

2,636

3,960

11.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2022

2021

£

£

Trade debtors

10,584

144

Prepayments

1,440

1,272

12,024

1,416

12.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2022

2021

£

£

Trade creditors

629

350

Social security and other taxes

899

1,949

Accrued expenses

1,500

1,500

3,028

3,799

.

13.	MOVEMENT IN FUNDS

Net

movement

At

At 1/4/21

in funds

31/3/22

£

£

£

Unrestricted funds

General fund

98,950

(22,341

)

76,609

TOTAL FUNDS

98,950

(22,341

)

76,609

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

109,795

(132,136

)

(22,341

)

TOTAL FUNDS

109,795

(132,136

)

(22,341

)

Comparatives for movement in funds

Net

movement

At

At 1/4/20

in funds

31/3/21

£

£

£

Unrestricted funds

General fund

103,059

(4,109

)

98,950

TOTAL FUNDS

103,059

(4,109

)

98,950

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

132,037

(136,146

)

(4,109

)

TOTAL FUNDS

132,037

(136,146

)

(4,109

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1/4/20

in funds

31/3/22

£

£

£

Unrestricted funds

General fund

103,059

(26,450

)

76,609

TOTAL FUNDS

103,059

(26,450

)

76,609

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

241,832

(268,282

)

(26,450

)

TOTAL FUNDS

241,832

(268,282

)

(26,450

)

The charity made the decision to transfer the amount held in the designated fund to the general fund as it considers future possibilities of investment to ensure there is a sound footing for future years.