Great Eccleston & Dist Ag Soc Ltd - Charities report - 22.1

REGISTERED COMPANY NUMBER: 05019969 (England and Wales)

REGISTERED CHARITY NUMBER: 1104640

for

Page

Report of the Trustees  

1

to

2

Independent Examiner's Report  

3

Statement of Financial Activities  

4

Statement of Financial Position  

5

Notes to the Financial Statements  

6

to

10

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

ACHIEVEMENT AND PERFORMANCE

Development, activities and achievements in this year

FINANCIAL REVIEW

Reserves policy

FUTURE PLANS

Infrastructure

The Trustees are continually improving and maintaining the infrastructure of the Show Ground to provide better all-weather access by upgrading and extending roads and tracks.

Content of Annual Show

The livestock sections are being constantly reviewed and expanded where appropriate. The awards for "environmentally friendly farming" initiated in 2003 are being expanded and developed to reflect the changes in national and European Union farming policy, giving priority to environmental conservation (Cross Compliance).

Risk Review

Following an independent risk report, the Trustees resolved to take appropriate action on its recommendations. Progress in reducing risk to visitors and exhibitors is reviewed after each event and policies and procedures updated where necessary.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The operation of the company is governed by the Memorandum and Articles of Association.

The company's principal objectives, as set out in the Memorandum of Association are:-

- To promote rural industry and agriculture for the benefit of the public, to encourage skill and industry in agriculture and all trades, crafts and professions connected with agriculture through demonstrations and exhibitions of livestock, machinery, crafts, methods and processes connected with agriculture methods in the Fylde area of Lancashire.

- To promote such other charitable purposes as the Trustees of the charity shall think fit.

There were no changes in the period to the policies adopted by the company in order to further its objectives.

Appointment of new trustees

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05019969 (England and Wales)

Registered Charity number

1104640

Registered office

Millstones

Strickens Lane

Barnacre

Preston

Lancashire

PR3 1UD

Trustees

Mr T E Redmayne Trustee

Mr J Matthews Trustee

Mr JA Greenhalgh Trustee

Mr R J Mason Trustee

Mr B Parkinson Trustee

Mrs J A Eckersley Trustee

Mr H J Meadows Trustee

Company Secretary

Mrs J A Simpson

Independent Examiner

Towers + Gornall Ltd

Chartered Certified Accountants

Abacus House

The Ropewalk

Garstang

Preston

Lancashire

PR3 1NS

Bankers

The Royal Bank of Scotland

39 Poulton Street

Kirkham

Preston

PR4 2DP

Solicitors

Oglethorpe, Sturton and Gillibrand

16 Castle Park

Lancaster

LA1 1YG

Approved by order of the board of trustees on 7th February 2022 and signed on its behalf by:

Mrs J A Eckersley - Trustee

Independent examiner's report to the trustees of The Great Eccleston and District Agricultural Society Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30th September 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.

the accounts do not accord with those records; or

3.

the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mick Gornall

ACCA

Towers + Gornall Ltd

Chartered Certified Accountants

Abacus House

The Ropewalk

Garstang

Preston

Lancashire

PR3 1NS

7th February 2022

2021

2020

Unrestricted

Total

funds

funds

Notes

£   

£   

INCOME AND ENDOWMENTS FROM

Donations and legacies

225

360

Other trading activities

2

2,065

421

Investment income

3

7,899

6,261

Total

10,189

7,042

EXPENDITURE ON

Raising funds

1,924

15,141

Charitable activities

Agricultural Show

43,750

30,738

Other

3,154

8,377

Total

48,828

54,256

NET INCOME/(EXPENDITURE)

(38,639

)

(47,214

)

RECONCILIATION OF FUNDS

Total funds brought forward

421,566

468,780

TOTAL FUNDS CARRIED FORWARD

382,927

421,566

2021

2020

Unrestricted

Total

funds

funds

Notes

£   

£   

FIXED ASSETS

Tangible assets

8

270,059

287,457

CURRENT ASSETS

Debtors

9

-

4,941

Cash at bank

113,695

129,168

113,695

134,109

CREDITORS

Amounts falling due within one year

10

(827

)

-

NET CURRENT ASSETS

112,868

134,109

TOTAL ASSETS LESS CURRENT LIABILITIES

382,927

421,566

NET ASSETS

382,927

421,566

FUNDS

11

Unrestricted funds

382,927

421,566

TOTAL FUNDS

382,927

421,566

The financial statements were approved by the Board of Trustees and authorised for issue on 7th February 2022 and were signed on its behalf by:

Mrs J A Eckersley - Trustee

1.

ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Freehold property

-

4% on cost

Computer equipment

-

25% on reducing balance

Taxation

Fund accounting

2.

OTHER TRADING ACTIVITIES

2021

2020

£   

£   

Receipts from previous year

2,065

421

3.

INVESTMENT INCOME

2021

2020

£   

£   

Rents received

3,196

3,099

NW tractor pullers

2,728

1,000

Deposit account interest

13

206

RPA receipt

1,962

1,956

7,899

6,261

4.

NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2021

2020

£   

£   

Depreciation - owned assets

18,322

18,100

5.

TRUSTEES' REMUNERATION AND BENEFITS

Trustees' expenses

6.

STAFF COSTS

The average monthly number of employees during the year was as follows:

2021

2020

Secretary

1

1

Treasurer

1

1

2

2

No employees received emoluments in excess of £60,000.

7.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

funds

£   

INCOME AND ENDOWMENTS FROM

Donations and legacies

360

Other trading activities

421

Investment income

6,261

Total

7,042

EXPENDITURE ON

Raising funds

15,141

Charitable activities

Agricultural Show

30,738

Other

8,377

Total

54,256

NET INCOME/(EXPENDITURE)

(47,214

)

RECONCILIATION OF FUNDS

Total funds brought forward

468,780

TOTAL FUNDS CARRIED FORWARD

421,566

8.

TANGIBLE FIXED ASSETS

Freehold

Computer

property

equipment

Totals

£   

£   

£   

COST

At 1st October 2020

451,649

2,194

453,843

Additions

-

924

924

At 30th September 2021

451,649

3,118

454,767

DEPRECIATION

At 1st October 2020

164,295

2,091

166,386

Charge for year

18,066

256

18,322

At 30th September 2021

182,361

2,347

184,708

NET BOOK VALUE

At 30th September 2021

269,288

771

270,059

At 30th September 2020

287,354

103

287,457

9.

DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2021

2020

£   

£   

Prepayments

-

4,941

10.

CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2021

2020

£   

£   

Trade creditors

711

-

VAT

116

-

827

-

11.

MOVEMENT IN FUNDS

Net

Transfers

At

movement

between

At

1/10/20

in funds

funds

30/9/21

£   

£   

£   

£   

Unrestricted funds

General fund

421,566

(39,007

)

368

382,927

Show Account

-

368

(368

)

-

421,566

(38,639

)

-

382,927

TOTAL FUNDS

421,566

(38,639

)

-

382,927

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£   

£   

£   

Unrestricted funds

General fund

7,897

(46,904

)

(39,007

)

Show Account

2,292

(1,924

)

368

10,189

(48,828

)

(38,639

)

TOTAL FUNDS

10,189

(48,828

)

(38,639

)

Comparatives for movement in funds

Net

Transfers

At

movement

between

At

1/10/19

in funds

funds

30/9/20

£   

£   

£   

£   

Unrestricted funds

General fund

468,780

(32,638

)

(14,576

)

421,566

Show Account

-

(14,576

)

14,576

-

468,780

(47,214

)

-

421,566

TOTAL FUNDS

468,780

(47,214

)

-

421,566

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£   

£   

£   

Unrestricted funds

General fund

6,685

(39,323

)

(32,638

)

Show Account

357

(14,933

)

(14,576

)