CRANEDALE_EDUCATIONAL_CHA - Accounts


Charity Registration No. 1087766
Company Registration No. 04240017 (England and Wales)
CRANEDALE EDUCATIONAL CHARITABLE TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2020
CRANEDALE EDUCATIONAL CHARITABLE TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr A W A Outhwaite
Mrs M E Outhwaite
Mr J P Midgley
Mr R E France
Mr R H R Innes
Secretary
Mrs M E Outhwaite
Charity number
1087766
Company number
04240017
Registered office
Manor Farm
Kirby Grindalythe
Malton
North Yorkshire
UK
YO17 8DB
Independent examiner
David Walker FCA
124 Acomb Road
Holgate
York
YO24 4EY
Bankers
HSBC UK Bank Plc
27 Market Place
Malton
YO17 7LU
CRANEDALE EDUCATIONAL CHARITABLE TRUST
CONTENTS
Page
Trustees' report
1 - 5
Independent examiner's report
6
Statement of financial activities
7 - 8
Balance sheet
9 - 10
Statement of cash flows
11
Notes to the financial statements
12 - 27
CRANEDALE EDUCATIONAL CHARITABLE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 AUGUST 2020
- 1 -

The trustees present their report and financial statements for the year ended 31 August 2020.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's memorandum and articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

 

The trust 's objects are the advancement of the public benefit of education concerning the natural environment and knowledge of the living world.

 

The policies adopted in furtherance of these objects is the operation of an educational field centre. There has been no change in this during the year.

The general aims of the trust remain the education, mainly of children, through its field centre, in matters concerning the natural environment.

Objectives for the year were, as previously, the effective running of the field centre and the provision of high quality field courses and services.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the trust should undertake.

The Charitable Trust continues to be a market leader in the provision of high quality field courses and promotes its services to schools and colleges nationwide. Schools from North, South, East and West Yorkshire continue to make up over 50% of the Centre’s courses in 2019/20 and an analysis of customer destinations showed a continuing strength in our market niche in all counties with direct or easy access to M1/A1 and M62 motorways. Many schools are therefore travelling in excess of 100 miles to reach the Centre and course enquiries are also being generated overseas.

Closedown: 20th March 2020 – 31st August 2020

 

The Coronavirus Pandemic brought in our first Lockdown period in the UK on the 23rd March which closed all schools and prevented all school trips. The Charity therefore had to close its doors and all educational income ceased entirely. With no obvious end to Government restrictions in sight the Charity’s sole objective was survival. The unknown and uncertainty of this unprecedented situation was alleviated in part by the Government’s introduction of a generous Furlough Scheme and all employees apart from the Head of Centre joined that scheme and received 80% of their wages/salaries. The Head of Centre accepted a pay cut but continued in post to administer the business and respond to customer enquiries.

 

Furlough has been a major factor in the fight for survival during the financial year and has provided reassurance to the Charity’s employees that their jobs were, for the time-being, supported and safe. The Trustees were also highly involved in all discussions on the fate of the charity’s fragile finances and requested a thorough review and scaling down of all unnecessary expenditure. Many of our suppliers and contractors agreed either a reduction in premium payments or a premium ‘holiday’ for which the Charity was most grateful. However it was a time of great anxiety over the Charity’s finances and very little support came from Central Government until 3rd June when the Charity received a ‘Bounce Back Loan’ of £50,000 from HSBC. In addition a Discretionary Grant of £10,000 was forthcoming from Ryedale DC on 27th July.

 

 

 

CRANEDALE EDUCATIONAL CHARITABLE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 2 -

 

Other Activities

 

The Cranedale Educational Charitable Trust continued to promote its activities through targeted advertising in specialist magazines and attendance / exhibiting at educational conferences throughout the country. These conferences give the Cranedale Centre excellent exposure to the schools’ market and are potentially useful in generating future bookings.

 

Cranedale Centre’s research, through its Customer Evaluations, clearly shows that the vast majority of new enquiries are generated through its website (www.cranedale.com) or via recommendations from existing customers. The Charity is committed to an ongoing review of its website, using it to promote more one off events and raising investment in site optimisation systems.

 

The Charity continued to auto-enrol its new employees, where applicable, and all existing eligible employees were participating in the NEST pension scheme in 2019/20.

2018/19 was a year of reduced income for the Charity as a result of falling person days. It was, therefore, a year of enforced austerity with a reduced expenditure budget set and many non-essential developments were deferred. In 2019-20 the austerity was lifted to allow the Charity to refurbish and redevelop some of its facilities.

 

Replacement sideboards and a new hot drinks machine were authorised for the dining room and the Student Common Room (Barn) was also updated with a new hot drinks machine, new chairs and a new television and recording facility. Education was another benefactor of increased spending with the acquisition of new tutor laptops and a PC for the Office educational programming.

Achievements and performance

 

The Financial Year 2019-20 has been a year of great difficulty and anxiety with the advent of the Coronavirus pandemic half way through the trading year. The following overview represents the Charity’s trading position and strengths which, it is hoped, will stand the Cranedale Centre in good stead when it hopefully re-emerges from the constraints of the pandemic at some future date, yet to be determined.

Our research shows that a high percentage (in excess of 80%) of our customer schools are requesting to re-book their field-courses but they do so for shorter courses and often for reduced numbers. The timing of field-courses has also changed with changing examination requirements and more and more pressure is now being exerted on the spring and summer weeks as the desired period for fieldstudies.

 

The need to reduce costs to parents and pressure from school management to reduce disruption to the school timetable is now a very real driver and will be an important factor in our future expectations of person-day totals. Schools have also informed the Centre that transport costs are also a major obstacle to their residential trips.

 

Despite the above changes in the pattern of bookings, midweek occupancy continues at a moderately high level. Weekend occupancy throughout the year continues to be a less attractive period for teachers but remains viable due to a consistent number of independent schools requesting these periods. The hard to fill, 1 and 2 day, midweek gaps are an unfortunate consequence of 3 and 4 day bookings and continue to be of concern but there is some evidence that the imperative to reduce time out of school has led to more interest in 2 day bookings. The Centre continues to be supported by a very high percentage of customers repeating their bookings from year to year but the challenge for the Centre over the forthcoming years will be to exploit some of the Centre’s traditionally slack periods and attract self-tutored groups.

CRANEDALE EDUCATIONAL CHARITABLE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 3 -

The Charity operates a very flexible bookings policy allowing for incoming courses to over-lap with outgoing customers and this, in turn, continues to increase the scope for accommodating short stay bookings but the pressure on teaching staff has intensified. This flexibility has now developed into an ‘any-day’ arrival and departure system to assist schools in working around the constraints of a busy school timetable. This policy, while suiting schools, puts a lot of pressure on the Charity’s support staff with an ever increasing number of changeover days. This in turn increases the wage bill for the Charity. A more flexible pricing structure, to sit in-tandem with the flexible booking pattern, is now in place and schools are charged for the exact amount of time they stay at the Centre rather than on a formulaic cost per 24 hour residency.

 

The Centre continues to be proactive in attracting new customers to fill the vacancies arising. As such, in 2019/20, vacant dates and discounts/special deals continued to be made available on the Centre’s website www.cranedale.com. This is the Charity’s most effective marketing tool.

Social media is another area that teachers use widely and the Centre is embracing it in its promotional and recruitment activities. Discussion is continuing at management level as to whether The Charity should invest more fully in this medium in the near future.

 

 

Financial review

 

The Charity can confirm that its customer base remains very solid and the high percentage re-booking has been consistent over the last 10 financial years although it is now very noticeable that many of the Charity’s customer schools are bringing fewer and fewer students and the Charity’s person day totals are falling. The Charity therefore needs to commit to marketing its activities even more vigorously to increase the number of schools using the Centre and therefore increase the size of its revenue stream. This will be essential if it is to be able to withstand difficult financial periods in the future.

It is the policy of the trust that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to 12 month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the trust’s current activities while consideration is given to ways in which additional funds may be raised.

 

Total reserves are £ 58218 (2019 £ 153764 ) and therefore the current amount of reserves are less than this amount although it is the intention of the trustees to continue to generate surpluses in the future which will be retained in order adhere to the policy.

The investment policy is to adopt a medium risk strategy based on maximising capital growth and, within this strategy, the trustees set a 4% growth based on the market value of the portfolio. The actual return during financial year was -2.9% (2019 5.09%).

The trustees have assessed the major risks to which the trust is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

The trustees review the major risks which the trust faces on a regular basis with the trust's manager and believe that maintaining the trusts unrestricted reserves as above, combined with a regular review of the trust's finances and financial controls will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks faced by the charity and confirm that they have established systems to mitigate any significant risks.

CRANEDALE EDUCATIONAL CHARITABLE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 4 -

Plans for the Future

 

The future for Cranedale Educational Charitable Trust Ltd is very uncertain at the time of writing and the normal process of forward planning and budgeting has been suspended pending a Government announcement of the timing of a reopening of the educational residential visits sector. When, how and if the Charity can reopen are at present the subject of much speculation and a considerable source of anxiety. The Trustees continue to monitor the situation closely.

 

Structure, governance and management

 

The trust was registered with the Charity Commission on 30th July 2001 and is constituted as a company limited by guarantee and is therefore governed by its memorandum and articles of association dated 22nd June 2001.

 

The trust began to operate on 1 September 2001 when the assets and liabilities of the registered charity also known as the Cranedale Educational Charitable Trust were transferred to the company at their balance sheet value.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mr A W A Outhwaite
Mrs M E Outhwaite
Mr J P Midgley
Mr R E France
Mr R H R Innes

The appointment of trustees is governed by the Articles of Association. At the every annual general meeting one third of the trustees who are subject to retirement by rotation, or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office; but if there is only one trustee who is subject to retirement by rotation, he shall retire.

 

Subject to the provisions of the articles, the trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment, but as between persons who became or were last reappointed trustees on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot.

 

If the charity at the meeting at which a trustee retires by rotation, does not fill the vacancy the retiring trustee shall, if willing to act, be deemed to have been reappointed unless at the meeting it is resolved not to fill the vacancy or unless a resolution for the reappointment of the trustee is put to the meeting and lost.

 

As a result, A W A Outhwaite and R H R Innes retire from office but, being eligible, offer themselves for re-election.

 

The charity may by ordinary resolution appoint who is willing to act to be a trustee and may also determine the rotation in which any additional trustees are to retire.

 

The trustees may appoint a person who is willing to act to be a trustee either to fill a vacancy or as an additional trustee provided that the appointment does not cause the number of trustees to exceed any number fixed by or in accordance with the articles as the maximum number of trustees. A trustee so appointed shall hold office only until the next following annual general meeting and shall not be taken into account in determining the trustees who are to retire by rotation at the meeting. If not reappointed at such annual general meeting, he shall vacate office at the conclusion thereof.

 

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £10 in the event of a winding up.

CRANEDALE EDUCATIONAL CHARITABLE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 5 -

All new trustees are given a copy of the trust's memorandum and articles of association and are provided with booklets CC3 and CC3a from the Charity Commissioners and "Running a Limited company" from Companies House, which give guidance and advice on being a trustee and director.

The trustees have complied with the duty imposed upon them by Section 4 of the Charities Act 2011/2006 to have due regard to guidance published by the Charity Commission.

 

The Trustees have also had regard to the Charity Commissioners guidance on public benefit.

 

The trust does not receive any services from volunteers.

The trustees meet regularly to manage the trust's affairs and delegate the day-to-day running of the trust's activities to its operational director, Mr Chris Cassells, general manager, tutors and administrative staff.

The remuneration of the charity's key management personal is agreed at the current market rates applicable to the particular duties performed by the employees concerned.

The Memorandum and Articles of Association authorises the trustees to deposit or invest in the name of the charity and part of the funds as the trustees in their absolute discretion think fit.

The trust has numerous schools and educational facilities who return on a regular basis to the field centre. Although no formal working relationships have been formed with any of these entities.

The trust wholly owns a subsidiary company The Cranedale Centre Limited which provides holidays and associated goods and services of a non educational nature. It also provides the trust with transport facilities. The subsidiary's results are summarised in note 22.

The trustees' report was approved by the Board of Trustees.

Mr A W A Outhwaite
Trustee
Dated: 12 May 2021
CRANEDALE EDUCATIONAL CHARITABLE TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF CRANEDALE EDUCATIONAL CHARITABLE TRUST
- 6 -

I report to the trustees on my examination of the financial statements of Cranedale Educational Charitable Trust (the trust) for the year ended 31 August 2020.

Responsibilities and basis of report

As the trustees of the trust (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the trust are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the trust’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England & Wales., which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the trust as required by section 386 of the 2006 Act; or

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

David Walker FCA

Chartered Accountant

124 Acomb Road
Holgate
York
YO24 4EY
Dated: 12 May 2021
CRANEDALE EDUCATIONAL CHARITABLE TRUST
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2020
- 7 -
Current financial year
Unrestricted
Restricted
Total
funds
funds
2020
2020
2020
Notes
£
£
£
Income from:
Donations and legacies
3
10,299
126,741
137,040
Charitable activities
4
449,047
-
449,047
Investments
5
2,637
-
2,637
Total income
461,983
126,741
588,724
Expenditure on:
Raising funds
6
808
-
808
Charitable activities
7
675,774
-
675,774
Total resources expended
676,582
-
676,582
Net gains/(losses) on investments
11
(7,688)
-
(7,688)
Net (outgoing)/incoming resources before transfers
(222,287)
126,741
(95,546)
Gross transfers between funds
126,741
(126,741)
-
Net movement in funds
(95,546)
-
(95,546)
Fund balances at 1 September 2019
153,764
-
153,764
Fund balances at 31 August 2020
58,218
-
58,218

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
CRANEDALE EDUCATIONAL CHARITABLE TRUST
STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED)
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2020
- 8 -
Prior financial year
funds
2019
2019
Notes
£
£
Income from:
Donations and legacies
3
4,531
4,531
Charitable activities
4
850,538
850,538
Investments
5
2,900
2,900
Total income
857,969
857,969
Expenditure on:
Raising funds
6
750
750
Charitable activities
7
844,186
844,186
Total resources expended
844,936
844,936
Net gains/(losses) on investments
11
3,532
3,532
Net (outgoing)/incoming resources before transfers
16,565
16,565
Net movement in funds
16,565
16,565
Fund balances at 1 September 2018
137,199
137,199
Fund balances at 31 August 2019
153,764
153,764

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
CRANEDALE EDUCATIONAL CHARITABLE TRUST
BALANCE SHEET
AS AT 31 AUGUST 2020
31 August 2020
- 9 -
2020
2019
Notes
£
£
£
£
Fixed assets
Tangible assets
12
133,860
155,720
Investments
13
104,164
99,156
238,024
254,876
Current assets
Stocks
14
5,913
6,467
Debtors falling due after one year
15
72,221
58,563
Debtors falling due within one year
15
44,246
27,014
Cash at bank and in hand
65,639
60,331
188,019
152,375
Creditors: amounts falling due within one year
Obligations under finance leases
17
1,403
1,318
Taxation and social security
7,018
8,853
Other creditors
18
308,296
240,805
316,717
250,976
Net current liabilities
(128,698)
(98,601)
Total assets less current liabilities
109,326
156,275
Creditors: amounts falling due after more than one year
19
(51,108)
(2,511)
Net assets
58,218
153,764
Income funds
Unrestricted funds
58,218
153,764
58,218
153,764
CRANEDALE EDUCATIONAL CHARITABLE TRUST
BALANCE SHEET (CONTINUED)
AS AT 31 AUGUST 2020
31 August 2020
- 10 -

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 August 2020.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The member has not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 12 May 2021
Mr A W A Outhwaite
Trustee
Company Registration No. 04240017
CRANEDALE EDUCATIONAL CHARITABLE TRUST
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 31 AUGUST 2020
- 11 -
2020
2019
Notes
£
£
£
£
Cash flows from operating activities
Cash (absorbed by)/generated from operations
23
(24,258)
43,213
Investing activities
Purchase of tangible fixed assets
(9,057)
(13,813)
Purchase of  investments
(12,689)
(17,239)
Proceeds on disposal of  investments
(7)
(15)
Interest received
2,637
2,900
Net cash used in investing activities
(19,116)
(28,167)
Financing activities
Proceeds of new bank loans
50,000
-
Payment of obligations under finance leases
(1,318)
(1,234)
Net cash generated from/(used in) financing activities
48,682
(1,234)
Net increase in cash and cash equivalents
5,308
13,812
Cash and cash equivalents at beginning of year
60,331
46,519
Cash and cash equivalents at end of year
65,639
60,331
CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2020
- 12 -
1
Accounting policies
Charity information

Cranedale Educational Charitable Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Manor Farm, Kirby Grindalythe, Malton, North Yorkshire, YO17 8DB, UK.

1.1
Accounting convention

The financial statements have been prepared in accordance with the trust's articles and memorandum of association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The trust is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include fixed asset investments at fair value. The principal accounting policies adopted are set out below.

1.2
Going concern

These financial statements are prepared on the going concern basis. The trustees have a reasonable expectation that the trust will continue in operational existence for the foreseeable future, however, the trustees are aware of certain material uncertainties which may cause doubt on the charity's ability to continue as a going concern.

 

Government decisions, yet to be made at the date of signing these accounts, on the ability of educational residential sites to reopen fully may affect the centre's ability to continue to trade as a going concern.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the trust.
1.4
Income
Income is recognised when the trust is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the trust has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
1
Accounting policies
(Continued)
- 13 -

Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.

 

A grant which specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.

1.5
Expenditure

Resources expended are accounted for on an accruals basis.

Costs of generating funds are those costs incurred in attracting voluntary income and those incurred in trading activities that raise funds.

Charitable activities include expenditure associated with the field centre and educational programmes and include both direct and support costs relating to those activities.

Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold land and buildings
Straight line over 20 years
Fixtures and fittings
Straight line over 10  years, 5 years if leased asset

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7
Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

A subsidiary is an entity controlled by the trust. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.

1.8
Impairment of fixed assets

At each reporting end date, the trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
1
Accounting policies
(Continued)
- 14 -
1.9
Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.10
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.11
Financial instruments

The trust has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the trust's balance sheet when the trust becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the trust’s contractual obligations expire or are discharged or cancelled.

CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
1
Accounting policies
(Continued)
- 15 -
1.12
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the trust is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.13
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.14
Leases

Leases are classified as finance leases whenever the terms of the lease transfer substantially all the risks and rewards of ownership to the lessees. All other leases are classified as operating leases.

 

Assets held under finance leases are recognised as assets at the lower of the assets fair value at the date of inception and the present value of the minimum lease payments. The related liability is included in the balance sheet as a finance lease obligation. Lease payments are treated as consisting of capital and interest elements. The interest is charged to net income/(expenditure) for the year so as to produce a constant periodic rate of interest on the remaining balance of the liability.

2
Critical accounting estimates and judgements

In the application of the trust’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3
Donations and legacies
Unrestricted
Restricted
Total
Unrestricted
funds
funds
funds
2020
2020
2020
2019
£
£
£
£
Donations and gifts
299
-
299
4,531

Government support

10,000
126,741
136,741
-
10,299
126,741
137,040
4,531
Donations and gifts
Cranedale Centre Limited
-
-
-
1,000
Other
299
-
299
3,531
299
-
299
4,531
CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
3
Donations and legacies
(Continued)
- 16 -
Grants receivable for core activities
Ryedale Council Discretionary Grant
10,000
-
10,000
-
Coronovirus Job Support Scheme
-
126,741
126,741
-
10,000
126,741
136,741
-
4
Charitable activities

Field centre

Field centre

2020
2019
£
£

Field Centre

449,047
850,538
5
Investments
Unrestricted
Unrestricted
funds
funds
2020
2019
£
£
Rental income
600
600
Income from listed investments
4
4

Interest recieved on group company loan

1,937
2,221
Interest receivable
96
75
2,637
2,900

The rental income received arises from the letting of various parts of the centre's premises to the charitable trust's wholly owned subsidiary, Cranedale Centre Limited.

6
Raising funds
2020
2019
£
£
Investment management
808
750
808
750
CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 17 -
7
Charitable activities

Field centre operation

Field centre operation

2020
2019
£
£
Staff costs
297,323
339,994
Depreciation and impairment
30,917
31,299

Educational Purchases

44,025
83,819

Repairs & Renewals

10,280
25,189

Motor Expenses & Travel

60,049
107,877

Teaching Staff Telephone

687
1,466

Light, Heat & Power

35,978
43,599

Sundry Expenses

4,441
4,015

Rent & Rates

32,249
32,494

Insurances

11,737
12,223

Books & Maps

-
49

Laundry

12,004
14,911
539,690
696,935
Share of support costs (see note 8)
93,971
106,173
Share of governance costs (see note 8)
42,113
41,078
675,774
844,186

All the charitable activities relate to the operation of the educational field centre.

CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 18 -
8
Support costs
Support costs
Governance costs
2020
2019
Basis of allocation
£
£
£
£
Staff costs
68,001
24,603
92,604
100,290

Time spent

Depreciation
-
-
-
1,300

Useage

Telecommunications

5,584
-
5,584
5,528

Total Expenditure

Printing & Stationery

2,303
-
2,303
3,587

Total Expenditure

Advertising

3,991
-
3,991
4,092

Total Expenditure

Staff Training

620
-
620
1,047

Total Expenditure

Conference expenses

-
-
-
2,241

Total Expenditure

Sub contract labour

674
-
674
1,335

Total Expenditure

Cleaning & General Maintenance

6,547
-
6,547
6,062

Total Expenditure

IT Costs

6,251
-
6,251
7,431

Total Expenditure

Audit fees
-
2,750
2,750
3,250
Governance
Accountancy
-
182
182
1,345
Governance
Legal and professional
-
-
-
585
Governance

Bank Charges

-
177
177
232
Governance

HP & Lease Charges

-
231
231
316
Governance

Bookkeeping

-
14,170
14,170
8,610
Governance
93,971
42,113
136,084
147,251
Analysed between
Charitable activities
93,971
42,113
136,084
147,251

Governance costs includes payments to the auditors of £2,750 (2019 - £3,250) for the independent examination of the financial statments and £182 (2019- £1,345) for other services.

9
Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year.

Trustees AWA Outhwaite and ME Outhwaite, husband and wife, purchased various goods and services, at full commercial rates and under normal commercial terms, from the trust during the year as follows:

 

Cleaning services £4,833 (2019- £7,845)

Domestic services £4,878 (2019- £5,432)

Motor insurance £4,700 (2019- £3,763)

 

The amounts outstanding at the year end were £nil (2019 £nil).

CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 19 -
10
Employees
Number of employees

The average monthly number of employees during the year was:

2020
2019
Number
Number
39
39
Employment costs
2020
2019
£
£
Wages and salaries
360,531
400,387
Social security costs
16,893
25,888
Other pension costs
12,503
14,009
389,927
440,284

No employees received remuneration including any benefits of more than £60,000.

11
Net gains/(losses) on investments
Unrestricted
Unrestricted
funds
funds
2020
2019
£
£
Revaluation of investments
(7,688)
3,532
CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 20 -
12
Tangible fixed assets
Leasehold land and buildings
Fixtures and fittings
Total
£
£
£
Cost
At 1 September 2019
404,122
343,412
747,534
Additions
-
9,057
9,057
Disposals
-
(2,550)
(2,550)
At 31 August 2020
404,122
349,919
754,041
Depreciation and impairment
At 1 September 2019
318,377
273,437
591,814
Depreciation charged in the year
15,079
15,838
30,917
Eliminated in respect of disposals
-
(2,550)
(2,550)
At 31 August 2020
333,456
286,725
620,181
Carrying amount
At 31 August 2020
70,666
63,194
133,860
At 31 August 2019
85,745
69,975
155,720

 

The net carrying value of tangible fixed assets includes the following in respect of assets held under finance leases or hire purchase contracts. The depreciation charge in respect of such assets amounted to £1,320 (2019 - £1,320) for the year.

2020
2019
£
£
Fixtures and fittings
2,420
3,740

An impairment review of the charity's fixed assets has been undertaken. The net realisable value of the assets concerned has been assessed by estimating their market value. Their value in use has been determined by evaluating present value of the future benefits expected to arise from the continued use of the assets concerned.

 

It has been agreed that the improvements to the leasehold property will be acquired by the landlord at their written down value at the time of the landlord's terminating the trust's operating lease.

CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 21 -
13
Fixed asset investments
Listed investments
Cash in portfolio
Other investments
Total
£
£
Cost or valuation
At 1 September 2019
94,200
67
4,889
99,156
Additions
12,689
13,500
-
26,189
Valuation changes
(2,799)
-
(4,889)
(7,688)
Investment Income
-
4
-
4
Charges
-
(808)
-
(808)
Disposals
-
(12,689)
-
(12,689)
At 31 August 2020
104,090
74
-
104,164
Carrying amount
At 31 August 2020
104,090
74
-
104,164
At 31 August 2019
94,200
67
4,889
99,156
2020
2019
Other investments comprise:
Notes
£
£
Investments in subsidiaries
22
-
4,889
Fixed asset investments revalued

The investments have been stated at their open market value at the end of the accounting period. This valuation was prepared by AVIVA the portfolio managers.

CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 22 -
14
Stocks
2020
2019
£
£
Raw materials and consumables
5,913
6,467
15
Debtors
2020
2019
Amounts falling due within one year:
£
£
Amounts owed by subsidiary undertakings
-
10,000
Other debtors
35,146
7,033
Prepayments and accrued income
9,100
9,981
44,246
27,014
2020
2019
Amounts falling due after more than one year:
£
£
Amounts owed by subsidiary undertakings
70,041
50,041
Other debtors
2,180
8,522
72,221
58,563
Total debtors
116,467
85,577
16
Loans and overdrafts
2020
2019
£
£
Bank loans
50,000
-
Payable after one year
50,000
-
Amounts included above which fall due after five years:
Payable by instalments
10,000
-

On 1st June 2020 the trust was advanced a loan of £50,000 under the coronavirus Bounce Bank Loan Scheme. Repayable in instalments over 5 Years after an initial 12 months interest and repayment free. Interest is payable at 2.5%.

CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 23 -
17
Finance lease commitments
Future minimum lease payments due under finance leases:
2020
2019
£
£
Within one year
1,520
1,520
Within two and five years
1,139
2,658
2,659
4,178
Less: future finance charges
(148)
(349)
2,511
3,829

.

Net obligations under finance lease and hire purchase contracts are secured by fixed charges on the assets concerned.

18
Other creditors falling due within one year
2020
2019
£
£
Payments received on account
274,718
184,249
Trade creditors
3,203
15,481
Other creditors
23,393
17,504
Accruals and deferred income
6,982
23,571
308,296
240,805
19
Creditors: amounts falling due after more than one year
2020
2019
Notes
£
£
Bank loans
16
50,000
-
Obligations under finance leases
17
1,108
2,511
51,108
2,511
CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 24 -
20
Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
Movement in funds
Movement in funds
Incoming resources
Balance at
1 September 2019
Incoming resources
Resources expended
Balance at
31 August 2020
£
£
£
£
£
Coronavirus Job Retention Scheme
-
-
126,741
(126,741)
-
CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 25 -
21
Related party transactions
Remuneration of key management personnel

The remuneration of key management personnel is as follows.

2020
2019
£
£
Aggregate compensation
64,854
60,135

The Cranedale Centre's freehold land is owned by Shipton Estates Limited of which Mr A W A Outhwaite, a trustee of the trust, is director and major shareholder. The centre is occupied under an operating lease, dated 1 January 2018, for 3 years, on a full repairing and insuring basis, at a rental of one acorn, if so demanded.

 

On 4 January 2012 the trust entered into assured shorthold tenancies in respect of 4 domestic properties owned by Shipton Estates Limited to be occupied by the centre's tutors, the rents payable are at a full market rent and have been assessed by an independent surveyor. The total rents paid amounted to £24,000 (2019- £24,000) with amounts outstanding at the year end of £nil (2019- £nil).

 

A loan of £24,000 was advanced to Shipton Estates Limited on 14 December 2017 and is repayable in instalments over four years, interest is payable at 6.67% the amount owing at the year end was of £8523 (2019- £14571).

 

The trust wholly owns a subsidiary company The Cranedale Centre Limited which provides holidays and associated goods and services of a non educational nature.

 

Goods and services were purchased from the company during the year, on normal commercial terms, totalling £59,968 (2019- £107,763) with amounts outstanding at the year end of £nil (2019- £nil).

 

Goods and services were sold to the company during the year, on normal commercial terms, totalling £4,200 (2019- £4,200) with amounts outstanding at the year end of £nil (2019- £nil).

 

The trust receives a rent from the company, in respect of a 12 month licence, renewable yearly, for the company to occupy and use, including trading from and the hiring out of, various areas of the Cranedale Centre, payable at a sum of £600 per annum (2019- £600).

 

Donations under the Gift Aid scheme were also made to the trust, by the company, during the year totalling £nil (2019- £1,000). The amount owing at the year end was £0 (2019- £ 0).    

 

The trust has supported it's wholly owned subsidiary during the year and has an unsecured loan due from the company which has a balance at 31 August 2020 of £70041 (2019- £60041).

 

The loan is repayable in full on 13 July 2021, and interest is payable at 2% above HSBC base rates, per annum.

 

 

 

 

 

 

 

 

CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 26 -
22
Subsidiaries

These financial statements are separate trust financial statements for Cranedale Educational Charitable Trust for the year ending 31 August 2020.

Separate company financial statements are prepared in compliance with Companies Act 2006. Consolidated financial statements for the group are not required to be prepared in accordance with Companies Act 2006 and the Charities Act.

 

Separate financial statements for the trusts subsidiary, Cranedale Centre Limited are prepared and can be obtained from the registered office.

Details of the trust's subsidiaries at 31 August 2020 are as follows:

Name of undertaking
Registered
Nature of business
Class of
% Held
office
shares held
Direct
Indirect
Cranedale Centre Limited
UK
Educational Services
Ordinary
100.00
The aggregate capital and reserves and the result for the year of subsidiaries excluded from consolidation was as follows:
Name of undertaking
Profit/(Loss)
Capital and Reserves
£
£
Cranedale Centre Limited
(14,746)
(5,857)

The investments in subsidiaries are all stated at fair value.

23
Cash generated from operations
2020
2019
£
£
(Deficit)/surpus for the year
(95,546)
16,565
Adjustments for:
Investment income recognised in statement of financial activities
(2,637)
(2,900)
Fair value gains and losses on investments
7,688
(3,532)
Depreciation and impairment of tangible fixed assets
30,917
32,599
Movements in working capital:
Decrease in stocks
554
909
(Increase)/decrease in debtors
(30,890)
2,082
Increase/(decrease) in creditors
65,656
(2,510)
Cash (absorbed by)/generated from operations
(24,258)
43,213
CRANEDALE EDUCATIONAL CHARITABLE TRUST
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
- 27 -
24
Analysis of changes in net funds
At 1 September 2019
Cash flows
At 31 August 2020
£
£
£
Cash at bank and in hand
60,331
5,308
65,639
Loans falling due after more than one year
-
(50,000)
(50,000)
Obligations under finance leases
(3,829)
1,318
(2,511)
56,502
(43,374)
13,128
2020-08-312019-09-01falseCCH SoftwareiXBRL Review & Tag 2020.3042400172019-09-012020-08-3104240017bus:Director12019-09-012020-08-3104240017bus:CompanySecretaryDirector12019-09-012020-08-3104240017bus:Director22019-09-012020-08-3104240017bus:Director32019-09-012020-08-3104240017bus:Director42019-09-012020-08-3104240017bus:CompanySecretary12019-09-012020-08-31042400172020-08-31042400172019-08-31042400172018-09-012019-08-3104240017bus:FRS1022019-09-012020-08-3104240017bus:IndependentExaminationCharity2019-09-012020-08-3104240017bus:FullAccounts2019-09-012020-08-31xbrli:purexbrli:sharesiso4217:GBP