Community Action Bedfordshire (Trading) Ltd - Period Ending 2020-03-31

Community Action Bedfordshire (Trading) Ltd

Contents

Company Information	1
Directors' Report	2 to 3
Abridged Balance Sheet	4
Notes to the Unaudited Abridged Financial Statements	5 to 7

Community Action Bedfordshire (Trading) Ltd

Company Information

Directors

Mr J P Gelder Mr W G Butler

Company secretary

Mr J P Gelder

Registered office

Bossard House West Street Leighton Buzzard Beds LU7 1DA

Accountants

HPT (Luton) Limited Basepoint Business Centre 110 Butterfield Luton Bedfordshire LU2 8DL

Community Action Bedfordshire (Trading) Ltd

Directors' Report for the Period from 22 March 2019 to 31 March 2020

The directors present their report and the abridged financial statements for the period from 22 March 2019 to 31 March 2020.

Incorporation

The company was incorporated on 22 March 2019 and commenced trading on 17 April 2019

Directors of the company

The directors who held office during the period were as follows:

Mr P J Delafield (appointed 22 March 2019 and resigned 22 December 2019)

Mr B Carter (appointed 22 March 2019 and resigned 31 December 2020)

Mr J P Gelder - Company secretary and director (appointed 22 March 2019)

Mr W G Butler (appointed 8 January 2020)

Principal activity

The principal activity of the company is that of a park cafe.

Summary of Activities

During the year the company’s principal activity was trading as Café in the Park in Parson’s Close Recreation Ground in Leighton Buzzard. The Senior Management Team were responsible for setting up the new business, which, including fitting out and equipping premises, recruiting and training new staff and launching Café in the Park in April 2019.

We opened for business on the 17 April 2019 with our customer base and footfall gradually building up as people began to know about it. Inevitable, daily footfall was often determined by the weather, which was often variable; on hot sunny summer days the park was often full and sales brisk. On days where the weather was dull or wet, we hardly saw anyone.

Visitors could also enjoy a range of facilities at Parson’s Close Recreation Ground in the heart of Leighton Buzzard, including an adventure playground, Splash ‘n’ Play, beach and skateboard park; as well as the weekly Park Run and regular events including the May Day Fayre, the Carnival, Fitness Fair, Music in the Park Sunday afternoon band concerts and Proms in the Park. Café in the Park was central to l these activities and events, providing catering services to visitors.

We also put on our own events and supported local organisations to hold their own activities at the Cafe, including local walking groups; South Bedfordshire Friends of the Earth; National Childbirth Trust Young Mums Meetups; CafeConnect; children’s Music, Movement and Rhyme events; an Easter Trail; the Leighton-Linslade Children’s Trail; a Volunteers Week event and Police and Fire Service community events.

During the year we actively promoted the café through social media (@caféintheparklb), engaging with followers and local businesses, promoting activities and events at the park, marketing our food, beverages and ice creams and including some great photo stories to illustrate the great Café in the Park experience.

During the year we worked in partnership with Leighton-Linslade Town Council, which owns and manages this Green Flag award winning park, our suppliers, local voluntary organisations and community groups, and events organisers.

Our plan for Café in the Park was always to keep the Café open during the winter, recognising that we would have to bring in sufficient income during the Summer Season to maintain the Café during the Winter Season. Unfortunately, we had to close the Café in early December 2019 as it was not financially viable to continue opening given the lower than expected footfall and the variable weather. Total footfall for the period April to December 2019 was 20,915.

Community Action Bedfordshire (Trading) Ltd

Directors' Report for the Period from 22 March 2019 to 31 March 2020

While closed we took the opportunity to review our first season and to plan for 2020/21. As the year came to an end the United Kingdom found itself in the midst of the Coronavirus (COVID-19) pandemic. This had an immediate and significant impact on the business as we had to close the Office, ask staff to work from home and then place all café staff on furlough. With Government restrictions in place, including the forced closure of all leisure and hospitality facilities, we were not able to complete our preparations for re-opening in April 2020.

Impact on the Community

Café in the Park utilises the expertise of Community Action: Bedfordshire to help connect residents, develop and sustain existing or new social networks and tackle issues such as social isolation. Staff provided information on local services, community groups and organisations; promoted opportunities for residents to get involved in their local community, to become part of new or existing social networks or participate in activities in the Park that bring people together.

We provided free Wi-Fi and a Chatter & Natter Table, creating space for people to talk; whether for five minutes while they drink a brew, or an hour of good conversation. During the first three months, Community Connections Advisers were also there to welcome people who may have felt lonely or socially isolated, who would like a natter over a good cup of tea or to connect with others.

We are mindful of the impact we all have on the environment and sustainable development. We aim to provide seasonal food and locally sourced ingredients; our Tea and Coffee are Fairtrade and comes from sustainably sourced growers through The House of Coffee in Leighton Buzzard.

As part of our commitment to Sustainable Development Café in the Park also:

•	raised public awareness of environmental sustainability issues and practices;
•	encouraged customers to bring/use their own reusable cups;
•	used recyclable packaging and consumables.

Small companies provision statement

This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

Approved by the Board on 25 February 2021 and signed on its behalf by:

.........................................
Mr J P Gelder
Company secretary and director

Community Action Bedfordshire (Trading) Ltd

(Registration number: 11899421)
Abridged Balance Sheet as at 31 March 2020

	Note	2020 £
Current assets
Debtors		50
Cash at bank and in hand		2,396
		2,446
Prepayments and accrued income		1,110
Creditors: Amounts falling due within one year		(41,440)
Net liabilities		(37,884)
Capital and reserves
Called up share capital	4	100
Profit and loss account		(37,984)
Shareholders' deficit		(37,884)

For the financial period ending 31 March 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

•	The members have not required the company to obtain an audit of its accounts for the period in question in accordance with section 476; and
•	The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

All of the company’s members have consented to the preparation of an Abridged Balance Sheet in accordance with Section 444(2A) of the Companies Act 2006.

Approved and authorised by the Board on 25 February 2021 and signed on its behalf by:
 

.........................................

Mr J P Gelder
Company secretary and director

Community Action Bedfordshire (Trading) Ltd

Notes to the Unaudited Abridged Financial Statements for the Period from 22 March 2019 to 31 March 2020

1	General information

The company is a private company limited by share capital, incorporated in England.

The address of its registered office is:
Bossard House
West Street
Leighton Buzzard
Beds
LU7 1DA

These financial statements were authorised for issue by the Board on 25 February 2021.

2	Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

These abridged financial statements have been prepared in accordance with Financial Reporting Standard 102 Section 1A - 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.

Basis of preparation

These abridged financial statements have been prepared using the historical cost convention except that as disclosed in the accounting policies certain items are shown at fair value.

Revenue recognition

Turnover comprises the fair value of the consideration received or receivable for the sale of goods and provision of services in the ordinary course of the company’s activities. Turnover is shown net of sales/value added tax, returns, rebates and discounts.

The company recognises revenue when:
The amount of revenue can be reliably measured;
it is probable that future economic benefits will flow to the entity;
and specific criteria have been met for each of the company's activities.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the company will not be able to collect all amounts due according to the original terms of the receivables.

Community Action Bedfordshire (Trading) Ltd

Notes to the Unaudited Abridged Financial Statements for the Period from 22 March 2019 to 31 March 2020

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the company does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Share capital

Ordinary shares are classified as equity. Equity instruments are measured at the fair value of the cash or other resources received or receivable, net of the direct costs of issuing the equity instruments. If payment is deferred and the time value of money is material, the initial measurement is on a present value basis.

Defined contribution pension obligation

A defined contribution plan is a pension plan under which fixed contributions are paid into a pension fund and the company has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised as employee benefit expense when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

3	Staff numbers

The average number of persons employed by the company (including directors) during the period, was 3.

4	Share capital

Allotted, called up and fully paid shares

	2020
	No.	£
Ordinary Share of £1 each	100	100

5	Related party transactions

Loans from related parties

2020	Key management £	Total £
Advanced	45,000	45,000
Repaid	(7,524)	(7,524)
Interest transactions	2,372	2,372
At end of period	39,848	39,848

Community Action Bedfordshire (Trading) Ltd

Notes to the Unaudited Abridged Financial Statements for the Period from 22 March 2019 to 31 March 2020

6	Parent and ultimate parent undertaking

The company's immediate parent is Community Action Bedfordshire a charity, incorporated in England.