Mount Blair Community Development Trust - Charities report - 20.2

REGISTERED COMPANY NUMBER: SC392056 (Scotland)

REGISTERED CHARITY NUMBER: 042727

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 29 FEBRUARY 2020

FOR

MOUNT BLAIR COMMUNITY DEVELOPMENT TRUST

(A COMPANY LIMITED BY GUARANTEE)

Page

Report of the Trustees

1

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

to

8

Notes to the Financial Statements

9

to

19

The Company was registered as a charity on 14th November 2011.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The stated aim and purpose of the charity is to improve the quality of life for all sectors of the community living, working or visiting within the Mount Blair Community Council area.

Significant activities

The Charity is working towards achieving progress in the twenty-two priority areas identified in The Community Plan 2013 - 2018. It is intended to update the plan in the current year. Currently the main focus is on the local archive project, a community bulk heating oil purchase scheme, the footpath network, the possible community purchase of Dalruzion forest and a Covid-19 action plan (see below).

In response to the Covid-19 pandemic the Trustees are working closely with M.B.C.C. formed the Mount Blair Resilience Group (MBRG). The MBRG is formed from members of the community willing to give up their time to assist the community, this involves hospital visits, prescription collection and food deliveries. Almost 10% of the community volunteered, a truly impressive response.

The Spittal of Glenshee Hotel was destroyed by fire in 2014. An unincorporated Steering Group, including some Directors of the Trust, was formed to investigate the viability of purchasing and developing the site as a community project. MBCDT took ownership of the scheme and to this end a pre planning application was submitted. The Trustees have since decided to abandon this project due to the onerous burden it would place on Trust finances.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The Community Archive Project continues to thrive with significant input from a volunteer archivist. The Trust has contributed material for the Ecomuseum project, from the archive.

A community bulk oil purchase scheme (CBOPS) has been operational since 2013. To date 640,000 litres of heating oil has been supplied to the community, at a discounted rate. This has resulted in a saving, to the community, of approximately £25,000.

The Kirkmichael Paths Network consists of fourteen miles of way-marked trails in and around Kirkmichael. This has become an established and popular facility for local and visiting walkers. The trust continues to support on going maintenance with input from local volunteers. An updated guide to the network has now been produced.

Three old style red telephone boxes have been converted, to Community Libraries. Due to their popularity a third box has now been converted at Ballintuim. It is hoped to convert a fourth at Glenshee. This facility has been hugely successful both with the local community and tourists, with many extremely favourable comments being left in the visitors books located in the boxes.

The Trust has submitted an expression of interest in Straloch School, which has been unused as an educational establishment for a number of years.

The Trust has continued to pursue the possible purchase of part or all of Dalruzion Forrest and to this end funding has been secured for the provision of a business plan and professional valuations. The Trustees would like to express their thanks to the various organizations who stepped up and funded this significant project.

The Trustees are mindful of the need to reach out beyond the borders of Mount Blair and links are being formed with other trusts in the area, namely: Blairgowrie and Rattray, Alyth and Coupar Angus.

FINANCIAL REVIEW

Financial position

The total reserves at the balance sheet date amounted to £17,701(2019-£5,341) of which £674 (2019 - £288) are unrestricted and £17,027 (2019-£5,053) are held as restricted funds to be used for specific projects.

Reserves policy

The charity is working to fundraise through community events and donations in order to build up some financial reserves. As the Charity is still in the early stages of development no substantial reserves have yet been established.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

Existing trustees identify members of the local community known to be fit and proper persons who are potentially capable of becoming trustees. They are approached individually and if willing to be appointed attend a board meeting to be proposed, seconded and appointed. At the Annual General Meeting one third of the longest serving trustees retire by rotation and are eligible for re-election.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

SC392056 (Scotland)

Registered Charity number

042727

Registered office

Alt Na Bruach

Glenshee

Blairgowrie

Perthshire

PH10 7QD

Trustees

R W Clare Secretary

J Manning Vice Chairperson

C Shiers Co-opted Director

D Townsend Chairperson and Treasurer

J Hunter

M Goodman

A Hunter (appointed 20.11.19)

Company Secretary

R W Clare

Independent Examiner

Graham Edwards

Chartered Accountant

& Business Advisers

1 Perth Street

Blairgowrie

Perthshire

PH10 6DQ

Bankers

Triodos Bank

Deanery Road

Bristol

PH10 7QD

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 27 January 2021 and signed on its behalf by:

R W Clare - Trustee

I report on the accounts for the year ended 29 February 2020 set out on pages six to nineteen.

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of the independent examiner's report

My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention :

(1)	which gives me reasonable cause to believe that, in any material respect, the requirements

-	to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and

-	to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations

have not been met; or

(2)	to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Graham Edwards

Graham Edwards

Chartered Accountant

& Business Advisers

1 Perth Street

Blairgowrie

Perthshire

PH10 6DQ

28 January 2021

29.2.20

28.2.19

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

11

-

11

-

Charitable activities

4

Community archive project

-

-

-

584

Development and support assistant

-

12,000

12,000

12,000

SSE

-

-

-

80

Footpath

-

-

-

150

Community Bonfire

-

876

876

-

Dalrulzion forest

-

9,900

9,900

-

Other trading activities

3

2,258

-

2,258

1,514

Total

2,269

22,776

25,045

14,328

EXPENDITURE ON

Charitable activities

5

General

1,901

-

1,901

2,479

Awards for all

-

172

172

54

Community archive project

-

431

431

767

Development and support assistant

-

5,956

5,956

12,870

Telephone boxes

-

-

-

625

Spittal community

-

489

489

1,215

Community Bonfire

-

876

876

-

Dalrulzion forest

-

2,860

2,860

-

Total

1,901

10,784

12,685

18,010

NET INCOME/(EXPENDITURE)

368

11,992

12,360

(3,682

)

Transfers between funds

14

18

(18

)

-

-

Net movement in funds

386

11,974

12,360

(3,682

)

RECONCILIATION OF FUNDS

Total funds brought forward

288

5,053

5,341

9,023

TOTAL FUNDS CARRIED FORWARD

674

17,027

17,701

5,341

29.2.20

28.2.19

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

11

181

762

943

1,257

CURRENT ASSETS

Debtors

12

542

-

542

522

Cash at bank

839

16,265

17,104

4,450

1,381

16,265

17,646

4,972

CREDITORS

Amounts falling due within one year

13

(888

)

-

(888

)

(888

)

NET CURRENT ASSETS

493

16,265

16,758

4,084

TOTAL ASSETS LESS CURRENT LIABILITIES

674

17,027

17,701

5,341

NET ASSETS

674

17,027

17,701

5,341

FUNDS

14

Unrestricted funds

674

288

Restricted funds

17,027

5,053

TOTAL FUNDS

17,701

5,341

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 29 February 2020.

The members have not required the company to obtain an audit of its financial statements for the year ended 29 February 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 27 January 2021 and were signed on its behalf by:

D Townsend - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Going concern

At the time of approving the accounts, the trustees know of no material uncertainties related to events or conditions that may cast significant doubt upon the entity's ability to continue as a going concern. The trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees' continue to adopt the going concern basis of accounting in preparing the accounts.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings

-

25% on reducing balance

Computer equipment

-

Straight line over 4 years

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Cash and cash equivalents

Cash and cash equivalents include cash in hand and deposits held at call with banks.

Financial instruments

Basic financial assets, which include debtors and cash and bank balances, are initially measures at transaction price including truncation costs.

Basic financial liabilities, which include creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price.

2.	DONATIONS AND LEGACIES

29.2.20

28.2.19

£

£

Donations

11

-

The Trust benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts.

3.	OTHER TRADING ACTIVITIES

29.2.20

28.2.19

£

£

Fundraising events

1,208

1,514

Levies

1,050

-

2,258

1,514

4.	INCOME FROM CHARITABLE ACTIVITIES

29.2.20

28.2.19

Activity

£

£

Grants

Community archive project

-

584

Grants

Development and support assistant

12,000

12,000

Grants

SSE

-

80

Grants

Footpath

-

150

Grants

Community Bonfire

876

-

Grants

Dalrulzion forest

9,900

-

22,776

12,814

Grants received, included in the above, are as follows:

29.2.20

28.2.19

£

£

Scottish land fund

3,900

6,150

SSE Drumderg Community Fund

15,876

6,664

Gannochy Trust

3,000

-

22,776

12,814

5.	CHARITABLE ACTIVITIES COSTS

Support

Direct

costs (see

Costs

note 6)

Totals

£

£

£

General

776

1,125

1,901

Awards for all

-

172

172

Community archive project

177

254

431

Development and support assistant

5,956

-

5,956

Spittal community

489

-

489

Community Bonfire

876

-

876

Dalrulzion forest

2,860

-

2,860

11,134

1,551

12,685

6.	SUPPORT COSTS

Governance

Management

Finance

costs

Totals

£

£

£

£

General

60

12

1,053

1,125

Awards for all

-

-

172

172

Community archive project

254

-

-

254

314

12

1,225

1,551

7.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

29.2.20

28.2.19

£

£

Depreciation - owned assets

314

276

8.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 29 February 2020 nor for the year ended 28 February 2019.

Trustees' expenses

There were no trustees' expenses paid for the year ended 29 February 2020 nor for the year ended 28 February 2019.

9.	STAFF COSTS

The average number of employees is nil.

10.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Charitable activities

Community archive project

-

584

584

Development and support assistant

-

12,000

12,000

SSE

-

80

80

Footpath

-

150

150

Other trading activities

1,514

-

1,514

Total

1,514

12,814

14,328

EXPENDITURE ON

Charitable activities

General

2,479

-

2,479

Awards for all

-

54

54

Community archive project

-

767

767

Development and support assistant

-

12,870

12,870

Telephone boxes

-

625

625

Spittal community

-

1,215

1,215

Total

2,479

15,531

18,010

NET INCOME/(EXPENDITURE)

(965

)

(2,717

)

(3,682

)

RECONCILIATION OF FUNDS

Total funds brought forward

1,253

7,770

9,023

TOTAL FUNDS CARRIED FORWARD

288

5,053

5,341

11.	TANGIBLE FIXED ASSETS

Fixtures

and

Computer

fittings

equipment

Totals

£

£

£

COST

At 1 March 2019 and 29 February 2020

2,076

8,278

10,354

DEPRECIATION

At 1 March 2019

1,171

7,926

9,097

Charge for year

226

88

314

At 29 February 2020

1,397

8,014

9,411

NET BOOK VALUE

At 29 February 2020

679

264

943

At 28 February 2019

905

352

1,257

12.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

29.2.20

28.2.19

£

£

Prepayments

542

522

13.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

29.2.20

28.2.19

£

£

Accrued expenses

888

888

14.	MOVEMENT IN FUNDS

Net

Transfers

movement

between

At

At 1.3.19

in funds

funds

29.2.20

£

£

£

£

Unrestricted funds

General fund

288

368

18

674

Restricted funds

Awards for all

232

(232

)

-

-

Community achive project

1,341

(432

)

-

909

Development and support assistant

1,744

6,044

950

8,738

Kirkmicheal path network

230

-

-

230

Transport survey

38

-

-

38

Telephone boxes

12

-

-

12

Spittal project

1,456

(488

)

(968

)

-

Dalrulzion Forest

-

7,100

-

7,100

5,053

11,992

(18

)

17,027

TOTAL FUNDS

5,341

12,360

-

17,701

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

2,269

(1,901

)

368

Restricted funds

Awards for all

-

(232

)

(232

)

Community achive project

(1

)

(431

)

(432

)

Development and support assistant

12,000

(5,956

)

6,044

Spittal project

1

(489

)

(488

)

Community bonfire

876

(876

)

-

Dalrulzion Forest

9,900

(2,800

)

7,100

22,776

(10,784

)

11,992

TOTAL FUNDS

25,045

(12,685

)

12,360