Dorking Beatitudes Limited - Charities report - 20.2
Dorking Beatitudes Limited - Charities report - 20.2
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| REPORT OF THE TRUSTEES AND |
| UNAUDITED FINANCIAL STATEMENTS |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| FOR |
| DORKING BEATITUDES LIMITED |
| DORKING BEATITUDES LIMITED |
| CONTENTS OF THE FINANCIAL STATEMENTS |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| Page |
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 | to | 11 |
| DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680) |
| REPORT OF THE TRUSTEES |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
| OBJECTIVES AND ACTIVITIES |
| Objectives and aims |
| The Objects of the charity are: |
| 1 The prevention and relief of poverty by providing grants, items and services to individuals in need and/or charities or other organisations working to prevent or relieve poverty. |
| 2 The relief of financial hardship among people by providing such persons with goods and services which they could not otherwise afford through lack of means. |
| 3 To develop the capacity and skills of members of socially and economically disadvantaged communities in such a way that they are able to identify and help meet their needs and participate more fully in society. |
| Public benefit |
| The trustees confirm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and when planning activities for the future. |
| ACHIEVEMENT AND PERFORMANCE |
| Charitable activities |
| Dorking Beatitudes continues to be a valued community resource for families and individuals in the heart of the town centre. It operates as a good as new charity shop, with a drop in for families with an ancillary café and a play area for little ones. The shop provides low cost clothes, toys and equipment to families in the community. It also provides a valuable resource centre, displaying community information and signposting families in need to other services. |
| We continue to receive referrals and financial requests from family and children's centres, schools and other local charities. The charity continues to make grants to individuals and families. Where needs have come to our attention through other groups (e.g. Children's Centres) or individuals, we provided equipment, particularly baby equipment and clothes free of any charge. We have also supported families in crisis with food and fuel costs, particularly when this is due to benefit changes and debt problems. We continue to work with Churches Together in Dorking and other voluntary bodies to refer those in need to the Dorking Foodbank in the town. |
| Many of our visitors are expectant mothers with children who have experienced poverty and isolation, with some experiencing mental ill health. Many have reported that they find the charity to be a place of refuge as well as an essential lifeline in buying goods that they can afford. Much of the informal support is given to mums from staff and volunteers in the local community as well as on the charity premises. |
| This year due to financial uncertainties, we have made fewer grants than previous years. These were due to a need to do a refurb on the floor and general areas of the shop, taking on a new member of staff, and the possible need to relocate due to our landlord's desire to convert shop into a restaurant. To date we have not done flooring due to this uncertainty. |
| Events in this financial year |
| The charity held a Christmas party as in previous years where several families attended and toys and books were given to each of the 20+ children attending. |
| DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680) |
| REPORT OF THE TRUSTEES |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| ACHIEVEMENT AND PERFORMANCE |
| Charitable activities |
| Staffing |
| This year, the manager took a 6 week sabbatical, as agreed with the trustees, due to needing a break from the running of the day to day shop. During that time the charity took on another member of staff who covered her absence as a deputy manager. She was then retained on a part time basis to assist with the running of the shop when the manager returned. There are currently 12 volunteers. |
| Parents continue to report that their children enjoy the freedom to play in the safe area in the project, and it continues to be a warm and welcoming atmosphere for all users of the service. The shop also has a rest area with ancillary café, where refreshments are offered free, with occasional donations to assist with costs. Often customers and well wishers provide coffee, tea or biscuits to aid with costs. When there was a threat to the longevity of the project in its current situation, due to increased rents and service charges, people who use the project often say they don't know what they would do without its presence in the town, due to it becoming part of theirs and their families lives, both as a place to visit and spend time with their children in a safe environment, and to be able to afford to get many items they need for their families, which they would otherwise not be able to afford. |
| Benefits for volunteers |
| Volunteers work between 3 and 11 hours weekly. Volunteers are all from the local community and include single women and mothers gaining experience and confidence to return to work. Some of the volunteers are retirees and some have experienced mental health issues. All benefit from being part of a supportive team and from contact with others in the community, as well as continuing to contribute to the needs of that community. Volunteers are given basic induction in health and safety, fire training and till training. Many staff have received First Aid Training and those with responsibility for overseeing the shop have received training in Safeguarding children, and all volunteers have a basic induction in our Safeguarding procedures. A Christmas meal was held for all the volunteers for their contribution to the charity throughout the year where they were also given a small gift and on birthdays receive a small gift voucher. |
| Future Concerns |
| The landlord has intimated that it is his desire to build flats above the shops/restaurant at this end of St Martin's Walk which in the event of us being able to remain in our position could result in a loss of space above the shop currently used for meetings, clothes preparation and storage of goods. |
| Other Charities |
| The charity continues to pass on excess donations to The Romanian Aid Foundation (Reg. charity 1060828), based in Horley, who transport these donations to Romania. We continue to offer individuals who are travelling to third world countries taking clothing, toys and goods. Other goods and items received that are not acceptable for good as new sale or the charities and needs above are sold to a recycling company, enabling more income for the charity and ensuring that nothing given is wasted. |
| FINANCIAL REVIEW |
| Results for the year |
| The charity incurred a deficit for the year of £945 (2019: deficit of £403). |
| The charity has established that reserves should be held which amount to three months operational costs. |
| As at 31st March 2020, the charity can confirm that this objective has been met. |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Governing document |
| The organisation is a charitable company limited by guarantee, as defined by the Companies Act 2006, incorporated on 11 November 2011 and registered as a charity on 22 December 2011. The company was established under a Memorandum of Association, which established the objects and power of the charitable company and is governed under its Articles of Association. In the event of the company's cessation, the members are required to contribute an amount not exceeding £10. |
| Organisational structure |
| The trustees have overall authority for the charitable company, determining direction and ensuring the charitable company complies with company and charity laws. |
| DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680) |
| REPORT OF THE TRUSTEES |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company number |
| Registered Charity number |
| Registered office |
| Trustees |
| Independent Examiner |
| P D Longstaff FCA |
| Ellis Atkins |
| Chartered Accountants |
| 1 Paper Mews |
| 330 High Street |
| Dorking |
| Surrey |
| RH4 2TU |
| Approved by order of the board of trustees on |
| INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
| DORKING BEATITUDES LIMITED |
| Independent examiner's report to the trustees of Dorking Beatitudes Limited ('the Company') |
| I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2020. |
| Responsibilities and basis of report |
| As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
| Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. |
| Independent examiner's statement |
| I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
| 1. | accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
| 2. | the accounts do not accord with those records; or |
| 3. | the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
| 4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
| I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
| P D Longstaff FCA |
| Ellis Atkins |
| Chartered Accountants |
| 1 Paper Mews |
| 330 High Street |
| Dorking |
| Surrey |
| RH4 2TU |
| 12th October 2020 |
| DORKING BEATITUDES LIMITED |
| STATEMENT OF FINANCIAL ACTIVITIES |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| 31/3/20 | 31/3/19 |
| Unrestricted | Restricted | Total | Total |
| fund | fund | funds | funds |
| Notes | £ | £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Donations and legacies |
| Other trading activities | 2 |
| Total |
| EXPENDITURE ON |
| Raising funds |
| Charitable activities |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 20,547 |
| DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680) |
| BALANCE SHEET |
| 31ST MARCH 2020 |
| 31/3/20 | 31/3/19 |
| Unrestricted | Restricted | Total | Total |
| fund | fund | funds | funds |
| Notes | £ | £ | £ | £ |
| CURRENT ASSETS |
| Debtors | 8 |
| Cash at bank and in hand |
| CREDITORS |
| Amounts falling due within one year | 9 | ( |
) | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| NET ASSETS |
| FUNDS | 10 |
| Unrestricted funds | 19,602 | 20,547 |
| TOTAL FUNDS | 20,547 |
| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2020. |
| The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2020 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
| The financial statements were approved by the Board of Trustees and authorised for issue on |
| DORKING BEATITUDES LIMITED |
| NOTES TO THE FINANCIAL STATEMENTS |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
| Income |
| All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
| Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
| Fixtures and fittings | - |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
| Pension costs and other post-retirement benefits |
| The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
| DORKING BEATITUDES LIMITED |
| NOTES TO THE FINANCIAL STATEMENTS - continued |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| 2. | OTHER TRADING ACTIVITIES |
| 31/3/20 | 31/3/19 |
| £ | £ |
| Shop income from donated goods |
| 3. | NET INCOME/(EXPENDITURE) |
| Net income/(expenditure) is stated after charging/(crediting): |
| 31/3/20 | 31/3/19 |
| £ | £ |
| Independent Examiner's fee | 660 | 660 |
| Independent Examiner's fee - other services | 216 | 444 |
| 4. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 31st March 2020 nor for the year ended 31st March 2019. |
| Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31st March 2020 nor for the year ended 31st March 2019. |
| 5. | STAFF COSTS |
| 31/3/20 | 31/3/19 |
| £ | £ |
| Wages and salaries |
| Other pension costs |
| 24,869 | 18,900 |
| The average monthly number of employees during the year was as follows: |
| 31/3/20 | 31/3/19 |
| Employees |
| Employee benefits to Key Management Personnel amounted to £18,960 (2019: £18,900). |
| DORKING BEATITUDES LIMITED |
| NOTES TO THE FINANCIAL STATEMENTS - continued |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
| Unrestricted | Restricted | Total |
| fund | fund | funds |
| £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Donations and legacies |
| Other trading activities |
| Total |
| EXPENDITURE ON |
| Raising funds |
| Charitable activities |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward | 20,950 | - |
| TOTAL FUNDS CARRIED FORWARD | 20,547 | - | 20,547 |
| 7. | TANGIBLE FIXED ASSETS |
| Fixtures |
| and |
| fittings |
| £ |
| COST |
| At 1st April 2019 and 31st March 2020 |
| DEPRECIATION |
| At 1st April 2019 and 31st March 2020 |
| NET BOOK VALUE |
| At 31st March 2020 |
| At 31st March 2019 |
| DORKING BEATITUDES LIMITED |
| NOTES TO THE FINANCIAL STATEMENTS - continued |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 31/3/20 | 31/3/19 |
| £ | £ |
| Rent deposit |
| Prepayments |
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 31/3/20 | 31/3/19 |
| £ | £ |
| Social security and other taxes |
| Accrued expenses |
| 10. | MOVEMENT IN FUNDS |
| Net |
| movement | At |
| At 1/4/19 | in funds | 31/3/20 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 20,547 | (945 | ) | 19,602 |
| TOTAL FUNDS | (945 | ) | 19,602 |
| Net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 47,537 | (48,482 | ) | (945 | ) |
| TOTAL FUNDS | ( |
) | (945 | ) |
| Comparatives for movement in funds |
| Net |
| movement | At |
| At 1/4/18 | in funds | 31/3/19 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 20,950 | (403 | ) | 20,547 |
| TOTAL FUNDS | 20,950 | (403 | ) | 20,547 |
| DORKING BEATITUDES LIMITED |
| NOTES TO THE FINANCIAL STATEMENTS - continued |
| FOR THE YEAR ENDED 31ST MARCH 2020 |
| 10. | MOVEMENT IN FUNDS - continued |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 47,559 | (47,962 | ) | (403 | ) |
| TOTAL FUNDS | 47,559 | (47,962 | ) | (403 | ) |
| A current year 12 months and prior year 12 months combined position is as follows: |
| Net |
| movement | At |
| At 1/4/18 | in funds | 31/3/20 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 20,950 | (1,348 | ) | 19,602 |
| TOTAL FUNDS | 20,950 | (1,348 | ) | 19,602 |
| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 95,096 | (96,444 | ) | (1,348 | ) |
| TOTAL FUNDS | 95,096 | (96,444 | ) | (1,348 | ) |
| 11. | RELATED PARTY DISCLOSURES |
| There were no related party transactions for the year ended 31st March 2020. |