Trent Dementia - Charities report - 20.2
Trent Dementia - Charities report - 20.2
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 31 March 2020 |
| for |
| Trent Dementia Services Development |
| Centre |
| Trent Dementia Services Development |
| Centre |
| Contents of the Financial Statements |
| for the Year Ended 31 March 2020 |
| Page |
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 | to | 11 |
| Trent Dementia Services Development |
| Centre (Registered number: 05409539) |
| Report of the Trustees |
| for the Year Ended 31 March 2020 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
| CHAIR'S INTRODUCTION |
| I am delighted to present this report for the year 2019-20, though the year has ended on a challenging note with the start of the covid-19 lockdown. We were proud to host the event Life with Dementia: Big Conversations, which took place at Nottingham Racecourse on 10th October 2019. The event was genuinely user-led, well attended and enthusiastically received. It reflected the excellent work done by our project manager, project development worker and core advisory group. We have managed our finances prudently and we gratefully acknowledge the generous support of Dementia Research UK. We have improved our standards of governance by updating our internal policies. We have no safeguarding or data protection issues to report in the past year. |
| OBJECTIVES AND ACTIVITIES |
| Objectives and aims |
| The company's objects and principal activities are: |
| To improve the quality of care, support and wellbeing of people who are living with dementia in the East Midlands and beyond. |
| For the benefit of the public by promoting the development of high quality services for such people and their carers. |
| The charity's website address is: www.trentdementia.org.uk. |
| We run projects and events and aim to work alongside people with dementia and their supporters. |
| Significant activities |
| Our main focus is on the project of empowerment for people with dementia and their carers, and support to the DEEP groups in Nottingham. This work has been supported by a grant from Innovations in Dementia to develop a hub for DEEP in Nottingham, and has been led by our project manager, Dr Jane Rowley. |
| We held our second Life with Dementia event, Big Conversations, in October. The event was well attended, fully booked with a waiting list. The programme for the day had been created by our core group of people living with dementia, and took the form of a plenary session with ample opportunity for questions and answers. A lively discussion ensued and we received a lot of positive feedback after the event. |
| In February 2020, we were named as one of the charities of the year by HMS Sherwood, the East Midlands Royal Naval Reserve for the East Midlands. |
| During the course of the year we have entered into discussion with the Disabled Living Foundation, who have agreed to take over the Atdementia assistive technology website. The trustees agreed that this is the best solution for the Atdementia service, as we lack the resources to keep it properly up to date. |
| FINANCIAL REVIEW |
| Financial position |
| Over the year to 31st March 2020, the Trust’s account balance fell from £39,568 to £15,220. This was however expected as we had accumulated money from grants to pay for the DEEP hub and also for the costs of the Life with Dementia event. |
| With a baseline monthly expenditure of around £3000, there are reserves for a few months. However, the trustees agreed that we could not afford to host a third Life with dementia event in 2020. The charity’s reserves comprise of general reserves to provide working capital and to secure the continuity of the charity’s activities in the future. |
| Trent Dementia Services Development |
| Centre (Registered number: 05409539) |
| Report of the Trustees |
| for the Year Ended 31 March 2020 |
| FINANCIAL REVIEW |
| Reserves policy |
| The charity's reserves comprise of general reserves to provide working capital and to secure the continuity of the charities activities in the future. |
| Going concern |
| The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Governing document |
| The organisation is a charitable company limited by guarantee, incorporated on 31 March 2005 and registered as a charity on 3 June 2005. The company is governed by its Memorandum and Articles of Association which are on public file at Companies House and also available at the registered office. The extent of each voting member's liability in the event of a winding up is limited to £1. |
| Recruitment and appointment of new trustees |
| The directors of the company are also the charity trustees for the purposes of charity law and under the company’s Articles of Association are known as the Management Committee. The number of trustees permitted by the Articles of Association shall be not less than three and not more than twelve. The Articles require that one third of the trustees shall retire by rotation at each annual general meeting being then eligible for re-appointment. The Annual General Meeting (AGM) took place on 10th July 2019. MC, PF and JS stepped down and were re-appointed as trustees, and KS was appointed as a new trustee under the regulations set out in the Articles of Association. |
| Organisational structure |
| The charity has no employees. Its personnel consist of one part-time administrative officer and one part-time project manager who are both self-employed. |
| The trustees of the charity are also supported by an adviser, Kate Sartain, who brings insights and experiences from a carer’s perspective; and by a generous monthly contribution from Dementia Research UK. |
| The charity has free legal advice via the LawWorks scheme, provided by ReedSmith. We have public liability insurance through Ladbrook Insurance. Our accountants are Botham Accounting, Nottingham. |
| The responsible person for Safeguarding in the charity is TD. The Data protection officer is MC. The Safeguarding policy has been updated during 2019. |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company number |
| Registered Charity number |
| Registered office |
| Trent Dementia Services Development |
| Centre (Registered number: 05409539) |
| Report of the Trustees |
| for the Year Ended 31 March 2020 |
| Trustees |
| Independent Examiner |
| Botham Accounting Limited |
| Chartered Accountants |
| 14 Clarendon Street |
| Nottingham |
| Nottinghamshire |
| NG1 5HQ |
| Approved by order of the board of trustees on |
| Independent Examiner's Report to the Trustees of |
| Trent Dementia Services Development |
| Centre |
| Independent examiner's report to the trustees of Trent Dementia Services Development Centre ('the Company') |
| I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2020. |
| Responsibilities and basis of report |
| As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
| Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. |
| Independent examiner's statement |
| I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
| 1. | accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
| 2. | the accounts do not accord with those records; or |
| 3. | the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
| 4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
| I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
| Gareth Cook |
| Botham Accounting Limited |
| Chartered Accountants |
| 14 Clarendon Street |
| Nottingham |
| Nottinghamshire |
| NG1 5HQ |
| Date: ............................................. |
| Trent Dementia Services Development |
| Centre |
| Statement of Financial Activities |
| (Incorporating an Income and Expenditure Account) |
| for the Year Ended 31 March 2020 |
| 2020 | 2019 |
| Unrestricted | Restricted | Total | Total |
| fund | fund | funds | funds |
| Notes | £ | £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Donations and legacies |
| EXPENDITURE ON |
| Charitable activities |
| Unrestricted |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 37,704 |
| Trent Dementia Services Development |
| Centre (Registered number: 05409539) |
| Balance Sheet |
| 31 March 2020 |
| 2020 | 2019 |
| Unrestricted | Restricted | Total | Total |
| fund | fund | funds | funds |
| Notes | £ | £ | £ | £ |
| CURRENT ASSETS |
| Cash at bank and in hand |
| CREDITORS |
| Amounts falling due within one year | 7 | ( |
) | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| NET ASSETS |
| FUNDS | 8 |
| Unrestricted funds | 5,443 | 30,420 |
| Restricted funds | 7,284 |
| TOTAL FUNDS | 37,704 |
| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2020. |
| The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2020 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
| The financial statements were approved by the Board of Trustees and authorised for issue on |
| Trent Dementia Services Development |
| Centre |
| Notes to the Financial Statements |
| for the Year Ended 31 March 2020 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
| The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': |
| • | the requirements of Section 7 Statement of Cash Flows. |
| Income |
| All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
| Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
| Equipment | - |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
| Debtors |
| Debtors (including trade debtors and loans receivable) are measured on initial |
| recognition at settlement amount after any trade discounts or amount advanced by the |
| charity. Subsequently, they are measured at the cash or other consideration expected to |
| be received. |
| Creditors |
| Creditors are initially recognised at fair value and thereafter stated at amortised cost using the effective interest method unless the effect of discounting would be immaterial, in which case it is stated at cost |
| Trent Dementia Services Development |
| Centre |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2020 |
| 1. | ACCOUNTING POLICIES - continued |
| Debtors |
| Cash at hand |
| Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less. |
| 2. | NET INCOME/(EXPENDITURE) |
| Net income/(expenditure) is stated after charging/(crediting): |
| 2020 | 2019 |
| £ | £ |
| Depreciation - owned assets |
| 3. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 31 March 2020 nor for the year ended 31 March 2019. |
| Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31 March 2020 nor for the year ended 31 March 2019. |
| 4. | STAFF COSTS |
| The average monthly number of employees during the year was as follows: |
| 2020 | 2019 |
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
| Unrestricted | Restricted | Total |
| fund | fund | funds |
| £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Donations and legacies |
| EXPENDITURE ON |
| Charitable activities |
| Unrestricted |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) |
| Trent Dementia Services Development |
| Centre |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2020 |
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
| Unrestricted | Restricted | Total |
| fund | fund | funds |
| £ | £ | £ |
| RECONCILIATION OF FUNDS |
| Total funds brought forward | 28,790 | 7,804 |
| TOTAL FUNDS CARRIED FORWARD | 30,420 | 7,284 | 37,704 |
| 6. | TANGIBLE FIXED ASSETS |
| Equipment |
| £ |
| COST |
| At 1 April 2019 and 31 March 2020 |
| DEPRECIATION |
| At 1 April 2019 and 31 March 2020 |
| NET BOOK VALUE |
| At 31 March 2020 |
| At 31 March 2019 |
| 7. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2020 | 2019 |
| £ | £ |
| Accrued expenses |
| 8. | MOVEMENT IN FUNDS |
| Net |
| movement | At |
| At 1.4.19 | in funds | 31.3.20 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 30,420 | (24,977 | ) | 5,443 |
| Restricted funds |
| Restricted Funds | 7,284 | 730 | 8,014 |
| TOTAL FUNDS | (24,247 | ) | 13,457 |
| Trent Dementia Services Development |
| Centre |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2020 |
| 8. | MOVEMENT IN FUNDS - continued |
| Net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 33,783 | (58,760 | ) | (24,977 | ) |
| Restricted funds |
| Restricted Funds | 1,400 | (670 | ) | 730 |
| TOTAL FUNDS | ( |
) | (24,247 | ) |
| Comparatives for movement in funds |
| Net |
| movement | At |
| At 1.4.18 | in funds | 31.3.19 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 28,790 | 1,630 | 30,420 |
| Restricted funds |
| Restricted Funds | 7,804 | (520 | ) | 7,284 |
| TOTAL FUNDS | 36,594 | 1,110 | 37,704 |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 33,487 | (31,857 | ) | 1,630 |
| Restricted funds |
| Restricted Funds | 9,848 | (10,368 | ) | (520 | ) |
| TOTAL FUNDS | 43,335 | (42,225 | ) | 1,110 |
| Trent Dementia Services Development |
| Centre |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2020 |
| 8. | MOVEMENT IN FUNDS - continued |
| A current year 12 months and prior year 12 months combined position is as follows: |
| Net |
| movement | At |
| At 1.4.18 | in funds | 31.3.20 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 28,790 | (23,347 | ) | 5,443 |
| Restricted funds |
| Restricted Funds | 7,804 | 210 | 8,014 |
| TOTAL FUNDS | 36,594 | (23,137 | ) | 13,457 |
| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 67,270 | (90,617 | ) | (23,347 | ) |
| Restricted funds |
| Restricted Funds | 11,248 | (11,038 | ) | 210 |
| TOTAL FUNDS | 78,518 | (101,655 | ) | (23,137 | ) |
| 9. | RELATED PARTY DISCLOSURES |
| There were no related party transactions for the year ended 31 March 2020. |