ENFIELD_VOLUNTARY_ACTION - Accounts

EVA's Trustees, who are also directors of the organisation for the purposes of the Companies Act, submit their report and accounts for the year ended 31 March 2020.

The accounts have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the charity’s governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016).

The organisation is a charitable company limited by guarantee and was set up in 1991. It was registered as a charitable company limited by guarantee on 20th April 1999. It is governed by a memorandum and articles of association.

Administration details of the charity, its trustees and advisers            

Full details can be found on the inside front cover of this supplement.                                        

The EVA Trustees (who are also Directors) who served during the year and their nominating organisations:                                

Alok Agrawal - DEEP Indian 50 Plus Association (Enfield)    

Bevin Betton - Enfield Racial Equality Council (From 17 October 2019)    

Walter Bowry - Enfield Borough Over 50's Forum    

Jaspal Dhani - Every Parent & Child

Nusrath Jaku – One-to-One Enfield (From 17 October 2019)

Norma McFarlane – The Shane Project

Margaret Thorley – Hope and Restoration

Litsa Worrall – AlphaCare Specialists Ltd    

Tim Fellows – Enfield LGBT Network (resigned 17 October 2019)                    

None of the Trustees have any beneficial interest in the company.

STRUCTURE, GOVERNANCE AND MANAGEMENT                                    

Governing Document

Enfield Voluntary Action is a company limited by guarantee (No. 3755382) governed by its Memorandum and Articles of Association, and was incorporated on 20th April 1999. It is also a registered charity (No. 1077857).                                    

EVA provides services to over 600 voluntary, community and faith organisations that, in turn, provide services to the public. EVA undertook a review of membership criteria during the year and asked all groups to renew their membership by completing a revised Membership Application Form. This process is currently still being completed. To date, approximately 68 organisations have submitted completed application forms.    

The objects of Enfield Voluntary Action are set out in the Memorandum and Articles of Association. EVA promotes positive local social action by helping people and groups access knowledge, skills and resources to make a difference.                                                        

The activities carried out to enable the organisation to achieve these objectives are as follows:                                    

Charitable Objective 1 - To identify the needs of local voluntary organisations and to help them meet those needs by: providing information and support through: an information and advice service; training, seminars and other events; one-to-one support to new and established groups; producing newsletters and bulletins; signposting and referral to other agencies; practical facilities and equipment; and encouraging good practice                                                                

Charitable Objective 2 - To facilitate liaison and collaboration within the voluntary sector and between the voluntary, public and private sectors by: organising networking and consultation events and special interest forums; disseminating information on consultation and partnership opportunities and policy/planning initiatives; inviting and supporting voluntary organisations to enter consultations and partnerships and to represent themselves on key local policy/planning bodies; facilitating elections to various bodies.    

Charitable Objective 3 - To play a strategic role in strengthening the participation of the voluntary sector by: providing voluntary sector representation on key local policy/planning bodies; advising the public

and private sectors on how to involve the voluntary sector, and vice versa and helping to develop mechanisms by which the local voluntary sector can access funding and resources

Charitable Objective 4 - To help voluntary organisations to recruit, train and retain suitable volunteers by: publicising and promoting volunteering and specific volunteering opportunities; maintaining a database of volunteering opportunities in Enfield; providing information, advice and training to potential volunteers; encouraging private and public sector organisations to engage with volunteering; providing information on good practice in volunteer management                                                

Charitable Objective 5 - To administer funding streams for the benefit of local voluntary and community organisations by: advertising grants programmes; and organising grant application workshops; administering the panel and assessment process.                                    

EVA Trustees and Staff regularly consider the above Charitable Objectives to ensure that they are fit for purpose in all activities the organisation undertakes as the organisation moves forward.

EVA trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities EVA should undertake.

Recruitment and appointment of Directors (Trustees)                                    

EVA's Board of Directors is made up of not less than three and no more than twelve persons nominated and elected by EVA Members. All full member organisations are eligible to receive papers, to enable them to nominate a representative to the EVA board, and to nominate a voting delegate to the EVA AGM. Board Members are elected for a maximum of six consecutive years. Retiring Directors are eligible for re-nomination after at least one year's absence from EVA's Board has been completed. The Board of Directors is also able to co-opt additional members to fill identified skills gaps. The Board of Trustees elect a Chair, Vice Chair, Honorary Treasurer and Company Secretary. Organisations nominating trustees and their nominees are required to agree:                                                

• To provide their organisation's relevant documents (Governing Document, Annual Report, Latest Audited Accounts, Equal Opportunities Policy)    

• To agree that their nominated representatives meet with the EVA Chair and Chief Executive to discuss     the role of an EVA Trustee    

• To represent the VCS as a whole, and not their nominating organisation        

• To accept that enquiries relating to Charity and Companies Registration, and the financial probity of their organisations may take place.    

• To provide details of other organisations with which they are involved, in order that conflicts of interest can be avoided.

• To complete the Charity Commission Declaration of eligibility for newly appointed trustees.                                                

If the required documentation is not submitted by the deadline date, the nomination is not accepted. All nominees are interviewed prior to the nomination going forward.

In 2019, EVA Trustees and Chief Executive commenced a governance review in order to ensure a robust and experienced Board of Directors are in place to take the organisation forward. The outcomes arising from the review are currently being discussed. EVA Chief Executive continues to receive support from Pilotlight, a capacity building charity offering EVA strategic knowhow to strengthen our governance and increase our impact.

Trustee Induction and Training                                    

Trustees receive copies of all EVA policies; memorandum and articles of association; code of conduct; meeting timetable; conflict of interest declaration form and are required to attend the first available Roles and Responsibilities of Trustees training, following their election. At the first Board Meeting after the AGM, all Trustees are required to read and sign a Trustee Code of Conduct and complete a Skills Audit.                                    

Organisation    

EVA's Board of Directors governs the charity. Board Meetings are held 5 times a year. There is a Policy, Personnel and Finance Committee that meets to discuss issues as required and then feed back/report to Trustee Board Meetings.                                                

EVA holds an Annual Review and Planning Day where Directors and Staff meet to review activities, check that services being provided are appropriate to enable the vcs to support local residents and to agree new projects if relevant. This event enables EVA to review how its charitable objectives are met; enables staff and directors to participate in discussion and debate on EVA's Business Plan; and to incorporate any changes required in light of current circumstances. The day to day running of the organisation is carried out by employed staff led by the Chief Executive, supported by 10 full/part-time staff. The Chief Executive has delegated authority to run operations and take financial decisions. All cheque payments and online bank transactions require two signatories/authorisations; 2 Trustees, the Company Secretary and the Chief Executive are signatories.                            

EVA is a member of the National Association for Voluntary and Community Action and consequently is committed to supporting the nationally agreed Code of Practice and Statement of Values for Councils for Voluntary Service.

Public Benefit

EVA's Board of Directors confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit and that the activities carried out by the charity during the year were all undertaken in order to further the charity's aims for the benefit of EVA's beneficiaries

Risk Management

A risk assessment is carried out annually in order to identify the organisation's exposure to risk. The risk assessment is regularly updated and includes procedures put in place to mitigate the risks identified. The Risk Assessment is submitted to Trustees annually for discussion and ratification.

Financial Review                            

EVA continues to seek new funding streams in order to be able to continue to provide services to the vcs in Enfield. In December 2019 EVA submitted a successful bid to the London Borough of Enfield to provide support and capacity building to the Enfield Voluntary and Community Sector and co-ordination of volunteering opportunities to Enfield Residents. The award was for £312,000 for the period 1st June 2019 – 31st March 2021. The funding awarded constitutes a further reduction in funding and it has been recognised by Trustees that it would be necessary for EVA to continue to fundraise or use some of its reserves in order to be able to deliver services and maintain the high standards of support achieved over the past 29 years.

Reserves Policy                            

Enfield Voluntary Action aims to have Reserves equivalent to six months average annual expenditure. In addition, the reserves are also expected to cover long term sickness for long service staff; redundancy payments for all staff, Capital Cost to pension for one staff member; and asset replacement costs. EVA's Trustees have also agreed to allocate some reserves to act as bridging finance or match funding where new funding for a project is likely to be secured. These figures are calculated at: £345,543. EVA's reserves are therefore at the required level.

ACHIEVEMENTS AND PERFORMANCE

EVA’s Response to the COVID 19 Pandemic

Over the past year EVA Staff have attended training sessions on Office 365 provided by Superhighways with a view to migrating all staff emails and files to the cloud based system. With the support of EVA’s IT consultants this process was completed in February 2020. This has enabled EVA Staff carry on its work without interruption when lockdown occurred in March 2020.

As well as the day to day work carried out by EVA staff to provide support to vcs groups in the Borough, EVA supported the London Borough of Enfield’s “Enfield Stands Together” (EST) initiative by supporting Enfield Council and other vcs partners to establish a phone service and support hub to meet the level of demand for food, medicine and contact when lockdown restrictions began. EVA’s role was in receiving, logging and processing EST volunteer applications to ensure a high quality standard in volunteer recruitment. This included carrying out validation checks by checking identities with identification; and taking up and verifying two references; forwarding validated applicant details to LBE. This process was carried out by the Volunteer Centre Enfield Manager with the support of all EVA Staff.

During the period:

• 1350 Covid-19 volunteers registered

• 374 EST Community Support Forms were processed

• 121 Volunteer Applications validated by EVA Staff and sent to LBE

• Details of 450 volunteers without DBS sent to LBE

• Approximately 200 volunteers were placed at the EST supply centre within LBE.

• 50+ volunteers were referred to EST Partners

Volunteering Roles included:

• Warehouse assistant -Helping out in the supply centre, preparing and sorting out food parcels to be distributed to vulnerable residents.

• Volunteer drivers delivering food parcels from supply centre to residents.

• Prescription service - Volunteer drivers collecting medicines from pharmacy and delivering it to residents.

• Telephone befrienders - speaking to vulnerable residents over the phone.

Joint Working

Over the past year EVA has worked with various partners to provide additional training and support to the vcs groups and residents of Enfield as follows:

Homelessness Project

The Housing Advisory Programme is funded by the Local Government authorities and is a pilot project being trialled in regional areas of the UK to develop new and sustainable approaches to the housing crisis. One of the core problems being examined in Enfield is the ongoing use of temporary accommodation for local vulnerable adults. EVA is working with Enfield Council to create better lines of communication with those vulnerable people in need of statutory support or experiencing poor health conditions due to homelessness. The overall aim of the project is to combine the work and expertise of the third sector and statutory bodies. EVA is currently planning to facilitate local preventative projects that directly aim to prevent homelessness or indirectly provide support for low income households who may be increasingly at risk of homelessness. This overarching aim is conducted through the Homelessness Network which invites vcs groups with an invested interest or experience in preventing homelessness to create and co-produce more solutions, alongside building the sectors capacity through offering free training and advisory sessions. To date, two Homelessness Forums have taken place attended by 19 representatives from 15 vcs/statutory organisations. Regular updates are sent to organisations on the Forum mailing list (currently 29) giving details of developments both nationally and locally and potential funding opportunities.

Cancer Awareness Project (CCG Funded)

The object of this project was to run “Talk Cancer Workshops” which were delivered by Cancer Research UK Trainings with nursing and pharmacy backgrounds. The workshop was designed to equip and empower attendees to be able to raise cancer awareness in their own communities by holding their own workshops to their clients. The workshops were for anyone who wanted to promote health and wellbeing in their community and learn more about the key messages around cancer prevention, screening and early diagnosis. Participants gained the confidence to talk to people about cancer and provided tools to encourage people to make lifestyle changes, access local services and visit their GP promptly with any concerns. Funds were made available to attendees to hold their own events and were able to demonstrate that these key messages were passed to their members/service users. Two workshops took place event to 30th March 2020 with the remaining events taking place later in the year. 31 representatives from 27 organisations attended these workshops.

‘Together We Learn’ Partnership between EVA and the Workers Educational Association to provide informal ESOL for beginners. The programme ran from 1st September 2019 to 31st March 2020 and was funded by the Ministry of Housing, Communities and Local Government (previously DCLG), to support residents with little or no English to help them integrate into their wider communities and to develop their language skills and even progress to further learning. EVA recognises that language is one of the major challenges for those who leave their own country and have taken on a role in community engagement and corporate social responsibility and agreed to work in partnership with the WEA to help support and broker agreements with local VCOs to deliver the Together We Learn’ ESOL programme to their members. The aim is to give hard to reach people the confidence to learn and use English. The target agreed with EVA was to recruit 100 learners into the programme in Enfield. As part of this programme, volunteers were given the opportunity to shadow the tutor during the course and take control of 12 hours of running the programme through activities e.g. an outing, sewing and health & wellbeing fitness classes. As a result, EVA helped the WEA organise 3 volunteering workshops to train volunteers who took part in this programme with their organisations. Seven local groups participated in the programme with 130 beneficiaries successfully completed course.

Safeguarding Training Courses

EVA was funded to run a series of training courses with funding from the Home Office (through the London Borough of Enfield Prevent team). The courses were aimed at organisations working with Children and Young People. As a result EVA was able to offer the following free training courses:

• 2 x Level 2 Understanding Safeguarding in a Working Environment Accredited Training Courses – These courses took place over 3 days. Attendees were required to complete and submit workbooks for marking in order to receive their accreditation. 33 representatives from 24 organisations attended the courses with 30 achieving their accreditation.

• 1 x Building Resilience in Children and Young People training course attended by 20 representatives from 11 vcs groups.

• 1 x Social Media & Mental Health in Young People workshop – attended by 19 representatives from 16 organisations.

Organisational Development

Community Accountancy Service (ECAS)

EVA manages the ECAS project which is partly funded by the London Borough of Enfield, Big Lottery Fund and Tudor Trust. EVA is a member of the Charity Finance Group which administer the Community Accountancy National Network to promote networking with community accountants and charity finance workers nationally.

The main objectives of the project are to assist and empower groups in financial management. It empowers them with the basic financial management skills to enable them to carry out their budgeting and financial tasks, implementing good financial procedures and practice. This is carried out by providing one to one advice, support and training. The project meets EVA objectives of empowering and capacity building voluntary organisation in Enfield. The Community Accountant provides support to groups in meeting compliance requirements towards Funders, the pension regulators, HMRC, Companies House and the Charity Commission.

The project objectives for the year 2019/2020 were accomplished by the provision of the following support and services:

• 3 training courses in Bookkeeping, EXCEL and Finance Reporting to 18 delegates from 12 organisations.

• Brokered the previously mentioned partnership with WEA in providing an informal ESOL programme to 7 local groups who enrolled 130 members in this programme.

• Helped organise 2 volunteering workshops in partnership with WEA as part of a ‘Together We Learn’ ESOL programme.

488 one to one advice and support sessions to 64 local Organisation.

The Tudor Trust project which commenced in October 2019 requires EVA to work closely and form links with organisations working with children and young people. In order to facilitate this EVA has organised an Enfield Youth Forum. To date one meeting has taken place, attended by representatives from 15 organisations. This forum will also enable EVA and the voluntary sector to forge links with representatives from the London Borough of Enfield working with Children and Young People.

Project Development and Funding Advice Service (PDFAS) (until September 2019)

The Project Development and Funding Advice Service was funded until 30th September 2019 by City Bridge. The project came to an end on that date as no further funding had been secured at that time. EVA staff continued to provide a level of support to groups after that date through our Chief Executive and Community Accountant.

The main objectives of the Project Development and Funding Advice Service was to give infrastructure support to local voluntary and community sector (vcs) groups and social enterprises to enable them to develop and fundraise. The service worked intensively with local groups to assist them to support the communities they serve more effectively. To achieve this the project provided the following:

• 3 training courses in Monitoring and Evaluation; Project Planning; and Reporting Impact Using Visual Tools, attended by 16 representatives from 14 vcs groups.

• 85 one-to-one sessions’ advice and support sessions to 36 organisations.

Social Prescribing/Health Champions Funded by Big Lottery and Cornerstone Fund

The objectives of the Big Lottery Funded programme are to ensure that VCSE is put at the heart of health & social care service planning and subsequent delivery, thus enabling services to reach more residents through the channels of groups’ relationships with people with the overarching outcome of reducing health inequalities and making health more accessible for all. In order to achieve this EVA will also be working with voluntary organisations who will host the Health Champions (existing members of their staff or long-term volunteers) and Enfield Citizens Advice Bureau (ECAB). During the project EVA will develop strategies, attend strategic meetings, identify strategic opportunities, populate and administrate Simply Connect Enfield (this includes regularly checking organisational information and activities are up to date and amending as required), managing the Health Champions, organising further training and networking meetings, monitor outputs, evaluate outcomes, measure impact and share learning.

During the year EVA ran 1 x Accredited Health Champions Training course which was attended by 13 representatives from 12 organisations. Of these 9 achieved accreditation. Further training courses for the Health Champions took place during the year with representatives attending 1 Cancer Awareness Training Course, and a Mental Health First Aid Accredited Training Course. Health Champions continue to attend regular network meetings and receive regular updates from the EVA Social Prescribing Manager. The network meetings have enabled the new and existing Health Champions to come together and share ideas and experiences.

Doing It For Themselves

EVA’s Big Lottery Funded “Doing It For Themselves” Project is now in its third year. During the year it was possible to run 4 courses, at Wilbury School; Woodpecker & Cuckoo Hall School; Chase Side School and Galliard School. A total of 47 participants completed the 12 week accredited training course and went on to run their own Stay and Play Sessions.

In September 2019 a Discover & Share Event was held at the Dugdale Centre in Enfield. All parents/guardians who had completed the Doing It For Themselves Training Courses were invited to attend with their children. The objectives of the day were to: Gain feedback from parents; Suggest improvements on the training they had received; Tell us what worked well; Promote local services for parents to share within their parent networks; and to Celebrate their achievements.

Chicken Shed Theatre Company provided activities for the adults and children to participate in lunch was provided. A number of vcs organisations and training providers were invited to have stalls to display information on volunteering, employment or training opportunities. During lunch craft activities and a reading corner were provided for the children. Accreditation Certificates were presented to successful course attendees. 26 parents and 20 children attended this event.

Supporting Groups to Raise Funds

EVA ran the following Grants Workshops during the Year:

• Team London Small Grants Workshop attended by 19 representatives from 15 organisations followed by a follow-up session attended by 5 representatives from 5 organisations.

• 4 x Big Lottery Advice Surgeries with a representatives from Big Lottery meeting with groups considering applying to the Big Lottery Reaching Communities Fund. 16 sessions were taken up by 12 groups over the year. Some of these sessions included visits by the Big Lottery Representative and Development and Funding Advice Manager to the groups premises.

EVA was able to continue to provide one-to-one fundraising support to organisations by retaining the services of a freelance fundraiser from January – March 2020. This included support to complete and submit funding applications, reading and commenting on draft applications, and identifying appropriate funders for specific projects. During the period 28 one-to-one appointments were held with representatives from 11 groups.

Information

EVA’s Information Officer continues to develop the range of information available to the vcs. Two further volunteering You Tube Videos have been added to the four previously reported Videos and EVA’s Information Officer produced a film of the Doing It For Themselves Event on youtube at https://youtube/J8Ei6TzyT84. EVA continues to produce a regular news bulletin (currently 10 per annum + additional training/event updates) which reaches 700+ vcs and statutory sector recipients per quarter. Ebulletins aim to keep the vcs sector and statutory partners up to date with key issues affecting the sector. Much of the Information Officer’s time is taken up reading and researching articles to ensure that they are relevant to the sector before being included in outgoing information. EVA also includes regular updates on its Facebook and Twitter pages. EVA’s Information Officer is also responsible for maintaining and updating EVA’s website, and the design of EVA’s publicity flyers and promotional materials.

EVA Membership/Simply Connect (previously Connect Well)

It is 5 years since EVA last carried out a review of its membership criteria and form. In order to ensure that our information is as up-to-date as possible and that our members are complying with current governance and regulatory requirements the Membership Application Form and Criteria were updated and groups were invited to renew/apply for membership by completing the new application form and submitting a number of policies/documents. Full and Associate members of EVA are eligible to be part of Simply Connect Enfield, an online searchable directory which will help groups to increase their reach and provide opportunities for people and groups to share and learn, and to take positive local social action. For London Borough of Enfield residents who are seeking a new leisure or social activity, need advice or information, or want to meet other people with similar interests or life experiences, Simply Connect Enfield will help them find and make connections with local groups who offer these services.

EVA’s Administrative/Finance Officer and Administrative Assistant have been facilitating the membership process with support from the Development and Funding Advice Manager. Groups that have achieved membership have had their details added to the Simply Connect database and invited to submit their activities. To date the details of 46 organisations have been added with 125 activities. In view of the current situation regarding the Covid 19 Pandemic, not all of the activities recorded are currently running. EVA’s Administrative Assistant is in regular contact with groups to ensure that the information on the platform is up to date and relevant to those wishing to use it.

Strategic Representation

EVA/VCE/Social Prescribing has supported the vcs, and through them the local community, by our representational role on the Enfield Strategic Partnership and ESP Management Board, the Voluntary Sector Strategy Group, the Compact Review Board, VCS Prevention and Early Intervention Steering Group, LBE Health and Wellbeing Board and the Employment and Enterprise Board, Family Resilience Board, Children Centre Advisory Board, Teenage Pregnancy and Sexual Health; Healthy Weight Partnership; Enfield Food Partnership; Meridian Water Health Impact Assessment Steering Group; Enfield Social Prescribing Partnership; Enfield Poverty and Inequality Commission; Cancer Awareness (Community Engagement Panel), EVA is also represented on the CCG Voluntary Sector Stakeholder Reference Group, Enfield Clinical Commissioning Group Patient Participation Group.

EVA also has extensive access to a wide range of civil society organisations at a regional and national level, including membership of: London Plus (established from The Way Ahead) member of the Advisory Board, North London Strategic Transformation Plan, Council for Voluntary Service (CVS) Directors Network, NCVO, NAVCA, Connect Well Network, Association of Volunteer Managers.

Statement of trustees' responsibilities                                

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity as at the balance sheet date and of its incoming resources, including income and expenditure, for the financial year. In preparing these financial statements, the trustees are required to:

- select suitable accounting policies and apply them consistently;    

- make judgements and estimates that are reasonable and prudent;                                

- prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in operation.                                

The trustees are responsible for maintaining proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.                                                                        

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

The Trustees' report was approved by the Board of Trustees.

The trustees, who are also the directors of Enfield Voluntary Action for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

- select suitable accounting policies and then apply them consistently;

- observe the methods and principles in the Charities SORP;

- make judgements and estimates that are reasonable and prudent; and

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

I report to the trustees on my examination of the financial statements of Enfield Voluntary Action (the charity) for the year ended 31 March 2020.

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Since the charity’s gross income exceeded £250,000 the examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

the financial statements do not accord with those records; or

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2020.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Enfield Voluntary Action is a private company limited by guarantee incorporated in England and Wales. The registered office is Community House, 311 Fore Street, London, N9 0PZ.

The accounts have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention.

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

The charity received money mainly through donations and events occurring within the year.

Income is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes.

Costs are accounted for when they are incurred, with irrecoverable VAT being charged as a cost against the relevant activity.

Costs of charitable activities relate to the furtherance of the charities objectives.

Costs of raising funds relate to events and other activities through which the charity raises its profile.

Administration costs represent the running costs of the charity which are charged to the income and expenditure account in the period when they are incurred. They are included wholly within the Charitable Activities.

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

London Borough of Enfield, City Bridge and Big Lottery

Project Costs

Support Costs

The average monthly number of employees during the year was:

There are no employees who received total employee benefits (excluding employer pension costs) of more than £60,000.

Trade creditors relate to Service Charges, which have been paid by London Borough of Enfield, but at the Balance Sheet date the charity had not paid over the funds in relation to this.

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

Adjustment in fund

The staff liabilities fund contains the costs associated with redundancies and capital costs to pension for EVA staff. EVA has long standing staff that have been developed over a number of years demonstrating exceptional commitment to their projects. Therefore, EVA has proportionally higher staff liabilities. EVA’s trustees have thus acted prudently and responsibly in designating funds to meet these liabilities.

Unrestricted

Restricted

Unrestricted

Restricted