The Carloway Community Association - Charities report - 20.2
The Carloway Community Association - Charities report - 20.2
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Financial Statements for the Year Ended 31 March 2020 |
for |
| THE CARLOWAY COMMUNITY ASSOCIATION |
THE CARLOWAY COMMUNITY ASSOCIATION |
Contents of the Financial Statements |
for the Year Ended 31 March 2020 |
Page |
Report of the Trustees | 1 | to | 3 |
Independent Examiner's Report | 4 |
Statement of Financial Activities | 5 |
Balance Sheet | 6 | to | 7 |
Notes to the Financial Statements | 8 | to | 14 |
THE CARLOWAY COMMUNITY ASSOCIATION (REGISTERED NUMBER: SC409253) |
Report of the Trustees |
for the Year Ended 31 March 2020 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
| The company's objects are: |
| (a) To promote the well-being of the community resident in the Carloway Community Association catchment area (Tolsta a'Chaolais to Dalmore) without distinction of sex or of politics, religion or other opinions, by associating with the Local Authority, Partner Organisations and Residents and Businesses in a common effort to further health, to advance education, to promote a meeting place and facilities for physical and mental training and recreation and social, moral and intellectual development, and to foster a community spirit for the achievement of these and other such objects as may by law be deemed to be charitable; |
| (b) To maintain and manage a community owned and community led facility, for the advancement of such environmental, cultural, heritage, sporting, social or other activities as may be promoted by the Company and its constituent bodies in furtherance of the above objects, or any of them. |
ACHIEVEMENT AND PERFORMANCE |
Charitable activities |
| Throughout the year the Community Centre has continued to provide a venue and focus for many community organisations, groups and activities, and it also remains the only indoor sports venue in the Carloway area. The play park continues to provide a play area for the younger children of the district. |
| The former school buildings and community hall continue to be used for a variety of purposes, including increased office space for Urras Oighreachd Chàrlabhaigh (Carloway Estate Trust), office space for outposted Comhairle nan Eilean Siar staff and a local business. The Centre continues to host Commun Eachdraidh Chàrlabhaigh (Carloway Historical Society) and Còisir Ghàidhlig Chàrlabhaigh (Carloway Choir) and CCA volunteers continue to run the very successful 'Bazaar' and occasional Pop-up cafés. |
| The Association office is housed in former School House. |
| The Centre hosted the annual Carloway Show, which is one of the main annual events in the area, and continued to be a popular venue for dinners, social events and many fundraising activities as well as private parties and by the Churches for Sunday Schools and joint praise nights. |
| Rental income, income from the hire of facilities and ongoing fundraising activities help defray the costs associated with the heating and maintenance of the buildings. |
| During the year there were ongoing consultations on the plans to develop the Centre and the former school and annex and a strategic business plan was finalised. By the end of the financial year CCA had submitted several funding applications and £687,000 has been pledged from funders (subject to match funding) - which is over half of the amount costed for the refurbishment project. |
| The Directors would like to thank all members of the community who have supported the Association in the above achievements. |
FINANCIAL REVIEW |
Reserves policy |
| The principle funding source for the Company Limited by Guarantee continues to be hall letting income, local government grants and fundraising activities income. The directors f the new Company Limited by Guarantee will continue to maintain the previous policy to hold at least £5,000 in a Reserve Account which is yet to be opened. The current holdings in the single account for the new Company Limited by Guarantee are in excess of this reserve. |
FUTURE PLANS |
The main focus of the Association in the year ahead will be continuing to develop a comprehensive funding portfolio to bring to fruition Association and community aspirations. |
THE CARLOWAY COMMUNITY ASSOCIATION (REGISTERED NUMBER: SC409253) |
Report of the Trustees |
for the Year Ended 31 March 2020 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
Carloway Community Association incorporated as a Company Limited by Guarantee on 12 October 2011 (Company no SC409253). |
The organisation was constituted as an unincorporated charity at an A.G.M. at Carloway Community Centre on 15 December 1998. The constitution was subsequently amended on 8 January 2003, and on 19 July 2007. On 27 January 2018 at a special EGM called by Directors, new Articles of Association were approved by Members. These have now been lodged at Companies House and with the Office of the Scottish Charity Regulator (OSCR). The Articles broadly reflect the previous Articles but extend the Objects with the inclusion of the former School site. |
Recruitment and appointment of new trustees |
| The maximum number of directors shall be 12 of whom no more than 4 may be co-opted, and no more than 3 Nominated. The minimum number of Directors shall be 4, of whom 2 must be elected. One third of the Elected Directors shall be subject to retirement annually at every General Meeting but shall be eligible for re-election. The Elected Directors of the Company shall be elected by the Members at the Annual General Meeting. |
Organisational structure |
| In addition to the Board of Directors, membership of the Association is open to Ordinary, Junior, Nominated and Associate Members, and the Articles allow for formalising this. Directors may, at their discretion, refuse to admit any person to membership. Membership will not be refused or withheld without good cause and explanation, and membership may not be refused, restricted or withheld on the basis of gender, age (except where section 12(ii) applies), ethnic background, disability, caring responsibilities, sexual orientation, religious belief or marital status. |
Risk management |
| The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. |
REFERENCE AND ADMINISTRATIVE DETAILS |
Registered Company number |
Registered Charity number |
Registered office |
Trustees |
Company Secretary |
THE CARLOWAY COMMUNITY ASSOCIATION (REGISTERED NUMBER: SC409253) |
Report of the Trustees |
for the Year Ended 31 March 2020 |
REFERENCE AND ADMINISTRATIVE DETAILS |
Independent Examiner |
A Cumming |
Institute of Chartered Accountants of Scotland |
Mann Judd Gordon Ltd |
Chartered Accountants |
26 Lewis Street |
Stornoway |
Isle of Lewis |
HS1 2JF |
STATEMENT OF TRUSTEES' RESPONSIBILITIES |
| The trustees (who are also the directors of The Carloway Community Association for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). |
| Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to |
| - | select suitable accounting policies and then apply them consistently; |
| - | observe the methods and principles in the Charity SORP; |
| - | make judgements and estimates that are reasonable and prudent; |
| - | prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. |
| The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. |
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. |
Approved by order of the board of trustees on |
Independent Examiner's Report to the Trustees of |
The Carloway Community Association |
I report on the accounts for the year ended 31 March 2020 set out on pages five to fourteen. |
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention. |
Basis of the independent examiner's report |
My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. |
Independent examiner's statement |
In connection with my examination, no matter has come to my attention : |
(1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
- | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
- | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
have not been met; or |
(2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
A Cumming |
Institute of Chartered Accountants of Scotland |
Mann Judd Gordon Ltd |
Chartered Accountants |
26 Lewis Street |
Stornoway |
Isle of Lewis |
HS1 2JF |
22 September 2020 |
THE CARLOWAY COMMUNITY ASSOCIATION |
Statement of Financial Activities |
for the Year Ended 31 March 2020 |
31.3.20 | 31.3.19 |
Unrestricted | Restricted | Endowment | Total | Total |
fund | funds | fund | funds | funds |
Notes | £ | £ | £ | £ | £ |
INCOME AND | ENDOWMENTS FROM |
Donations and legacies | 3 | ( | ) |
Other trading activities | 4 |
Total | ( | ) |
EXPENDITURE ON |
Charitable activities |
NET INCOME/(EXPENDITURE) | ( | ) | ( | ) | ( | ) |
RECONCILIATION OF | FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 126,110 |
THE CARLOWAY COMMUNITY ASSOCIATION (REGISTERED NUMBER: SC409253) |
Balance Sheet |
31 March 2020 |
31.3.20 | 31.3.19 |
Unrestricted | Restricted | Endowment | Total | Total |
fund | funds | fund | funds | funds |
Notes | £ | £ | £ | £ | £ |
FIXED ASSETS |
Tangible assets | 9 |
CURRENT ASSETS |
Debtors | 10 |
Cash at bank and in hand |
CREDITORS |
Amounts falling due within one year | 11 | ( | ) | ( | ) | ( | ) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
NET ASSETS |
FUNDS | 12 |
Unrestricted funds | 12,719 | 11,803 |
Restricted funds | 114,307 |
TOTAL FUNDS | 126,110 |
| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2020. |
| The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2020 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
THE CARLOWAY COMMUNITY ASSOCIATION (REGISTERED NUMBER: SC409253) |
Balance Sheet - continued |
31 March 2020 |
These financial statements have been prepared in accordance with the provisions applicable to small charitable companies subject to the small companies regime. |
The financial statements were approved by the Board of Trustees and authorised for issue on |
THE CARLOWAY COMMUNITY ASSOCIATION |
Notes to the Financial Statements |
for the Year Ended 31 March 2020 |
1. | STATUTORY INFORMATION |
The Carloway Community Association is company limited by guarantee, registered in Scotland. The company's registered number and registered office address can be found on the Company Information page. |
2. | ACCOUNTING POLICIES |
Basis of preparing the financial statements |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
The presentation currency of the accounts is Pound sterling (£). The accounts are rounded to the nearest £1. |
Significant judgements and estimates |
The areas of the accounts where significant judgements and estimates are used are as follows: |
- Fixed assets - estimates are made of both the useful economic life of assets and of any residual value attached to those assets which in turn determines the depreciation rates and charges in the accounts. |
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': |
• | the requirements of Section 7 Statement of Cash Flows; |
• | the requirement of Section 3 Financial Statement Presentation paragraph 3.17(d); |
• | the requirements of Section 11 Financial Instruments paragraphs 11.41(b), 11.41(c), 11.41(e), 11.41(f), 11.42, 11.44, 11.45, 11.47, 11.48(a)(iii), 11.48(a)(iv), 11.48(b) and 11.48(c); |
• | the requirements of Section 12 Other Financial Instruments paragraphs 12.26, 12.27, 12.29(a), 12.29(b) and 12.29A; |
• | the requirement of Section 33 Related Party Disclosures paragraph 33.7. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter. |
Long leasehold | - |
Improvements to property | - |
Computer equipment | - |
Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
THE CARLOWAY COMMUNITY ASSOCIATION |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2020 |
2. | ACCOUNTING POLICIES - continued |
Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
Hire purchase and leasing commitments |
| Assets obtained under hire purchase contracts or finance leases are capitalised in the Balance Sheet. Those held under hire purchase contracts are depreciated over their estimated useful lives. Those held under finance leases are depreciated over their estimated useful lives or the lease term, whichever is shorter. |
Pension costs and other post-retirement benefits |
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
3. | DONATIONS AND LEGACIES |
31.3.20 | 31.3.19 |
£ | £ |
Donations |
Grants |
Caraidean Charlabhaigh | 2,805 | 3,323 |
Cafe income | 1,353 | 1,980 |
Grants received, included in the above, are as follows: |
31.3.20 | 31.3.19 |
£ | £ |
Comhairle nan Eilean Siar | 100 | 1,057 |
Horshader Power | 200 | 400 |
Highlands and Islands Enterprise | - | 43,014 |
Scottish Land Fund | - | 23,200 |
Board na Gaidhlig | (1,000 | ) | 1,000 |
Western Isles Lottery | - | 1,347 |
Carloway Community Council | 300 | - |
Charities Trust | - | 300 |
CnES - Ward Priority | - | 4,000 |
CnES - Performance grant | 700 | 700 |
Scottish Salmon | - | 250 |
300 | 75,268 |
THE CARLOWAY COMMUNITY ASSOCIATION |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2020 |
4. | OTHER TRADING ACTIVITIES |
31.3.20 | 31.3.19 |
£ | £ |
Functions income |
Hall lettings | 10,139 | 9,889 |
Auction & other income | 5,279 | 590 |
5. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
31.3.20 | 31.3.19 |
£ | £ |
Depreciation - owned assets |
6. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 31 March 2020 nor for the year ended 31 March 2019. |
Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31 March 2020 nor for the year ended 31 March 2019. |
7. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
31.3.20 | 31.3.19 |
number of employees |
| During the year the charitable company had no employees (2019 - one). |
8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
Unrestricted | Restricted | Endowment | Total |
fund | funds | fund | funds |
£ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies |
Other trading activities |
Total |
EXPENDITURE ON |
Charitable activities |
THE CARLOWAY COMMUNITY ASSOCIATION |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2020 |
8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
Unrestricted | Restricted | Endowment | Total |
fund | funds | fund | funds |
£ | £ | £ | £ |
NET INCOME/(EXPENDITURE) | ( | ) | ( | ) | ( | ) |
Transfers between funds | (238 | ) | 238 | - | - |
Net movement in funds | ( | ) | ( | ) | ( | ) |
RECONCILIATION OF FUNDS |
Total funds brought forward | 15,051 | 120,084 | - |
TOTAL FUNDS CARRIED FORWARD | 11,803 | 114,307 | - | 126,110 |
9. | TANGIBLE FIXED ASSETS |
Improvements |
Long | to | Computer |
leasehold | property | equipment | Totals |
£ | £ | £ | £ |
COST |
At 1 April 2019 and 31 March 2020 |
DEPRECIATION |
At 1 April 2019 |
Charge for year |
At 31 March 2020 |
NET BOOK VALUE |
At 31 March 2020 |
At 31 March 2019 |
10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.3.20 | 31.3.19 |
£ | £ |
Trade debtors |
Prepayments |
THE CARLOWAY COMMUNITY ASSOCIATION |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2020 |
11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
31.3.20 | 31.3.19 |
£ | £ |
Trade creditors |
Creditors and accruals |
12. | MOVEMENT IN FUNDS |
Net |
movement | At |
At 1.4.19 | in funds | 31.3.20 |
£ | £ | £ |
Unrestricted funds |
General fund | 11,803 | 916 | 12,719 |
Restricted funds |
Capital fund | 88,749 | (3,939 | ) | 84,810 |
General fund | 25,558 | (21,921 | ) | 3,637 |
(25,860 | ) |
TOTAL FUNDS | (24,944 | ) | 101,166 |
Net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 22,908 | (21,992 | ) | 916 |
Restricted funds |
Capital fund | - | (3,939 | ) | (3,939 | ) |
General fund | (1,000 | ) | (20,921 | ) | (21,921 | ) |
( | ) | ( | ) | (25,860 | ) |
TOTAL FUNDS | ( | ) | (24,944 | ) |
THE CARLOWAY COMMUNITY ASSOCIATION |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2020 |
12. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
Net | Transfers |
movement | between | At |
At 1.4.18 | in funds | funds | 31.3.19 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 15,051 | (3,010 | ) | (238 | ) | 11,803 |
Restricted funds |
Capital fund | 92,689 | (3,940 | ) | - | 88,749 |
General fund | 27,395 | (2,075 | ) | 238 | 25,558 |
120,084 | (6,015 | ) | 238 | 114,307 |
TOTAL FUNDS | 135,135 | (9,025 | ) | - | 126,110 |
Comparative net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 20,599 | (23,609 | ) | (3,010 | ) |
Restricted funds |
Capital fund | (1 | ) | (3,939 | ) | (3,940 | ) |
General fund | 73,619 | (75,694 | ) | (2,075 | ) |
73,618 | (79,633 | ) | (6,015 | ) |
TOTAL FUNDS | 94,217 | (103,242 | ) | (9,025 | ) |
A current year 12 months and prior year 12 months combined position is as follows: |
Net | Transfers |
movement | between | At |
At 1.4.18 | in funds | funds | 31.3.20 |
£ | £ | £ | £ |
Unrestricted funds |
General fund | 15,051 | (2,094 | ) | (238 | ) | 12,719 |
Restricted funds |
Capital fund | 92,689 | (7,879 | ) | - | 84,810 |
General fund | 27,395 | (23,996 | ) | 238 | 3,637 |
120,084 | (31,875 | ) | 238 | 88,447 |
TOTAL FUNDS | 135,135 | (33,969 | ) | - | 101,166 |
THE CARLOWAY COMMUNITY ASSOCIATION |
Notes to the Financial Statements - continued |
for the Year Ended 31 March 2020 |
12. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming | Resources | Movement |
resources | expended | in funds |
£ | £ | £ |
Unrestricted funds |
General fund | 43,507 | (45,601 | ) | (2,094 | ) |
Restricted funds |
Capital fund | (1 | ) | (7,878 | ) | (7,879 | ) |
General fund | 72,619 | (96,615 | ) | (23,996 | ) |
72,618 | (104,493 | ) | (31,875 | ) |
TOTAL FUNDS | 116,125 | (150,094 | ) | (33,969 | ) |
13. | RELATED PARTY DISCLOSURES |
There were no related party transactions for the year ended 31 March 2020. |
14. | ULTIMATE CONTROLLING PARTY |
| There is no ultimate controlling party. |