CRANEDALE_EDUCATIONAL_CHA - Accounts

The trustees present their report and financial statements for the year ended 31 August 2019.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's memorandum and articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016).

The trust 's objects are the advancement of the public benefit of education concerning the natural environment and knowledge of the living world.

The policies adopted in furtherance of these objects is the operation of an educational field centre. There has been no change in this during the year.

The general aims of the trust remain the education, mainly of children, through its field centre, in matters concerning the natural environment.

Objectives for the year were, as previously, the effective running of the field centre and the provision of high quality field courses and services.

The Charitable Trust continues to be a market leader in the provision of high quality field courses and promotes its services to schools and colleges nationwide. Schools from North, South, East and West Yorkshire continue to make up over 50% of the Centre’s courses in 2018/19 and an analysis of customer destinations showed a continuing strength in our market niche in all counties with direct or easy access to M1/A1 and M62 motorways. Many schools are therefore travelling in excess of 100 miles to reach the Centre and courses were also undertaken by overseas customers from Cyprus and Germany.

The Cranedale Educational Charitable Trust continued to promote its activities through targeted advertising in specialist magazines and attendance / exhibiting at educational conferences throughout the country. These conferences have also provided a valuable vehicle for staff training and professional development in 2018/19. The Centre was represented at the Council for Learning in the Outdoors (CLOtC) Conference and The Geographical Association Annual Conference at which, the Charity purchases exhibition space. These conferences give the Cranedale Centre excellent exposure to the schools’ market and are potentially useful in generating future bookings.

Cranedale Centre’s research, through its Customer Evaluations, clearly shows that the vast majority of new enquiries are generated through its website (www.cranedale.com) or via recommendations from existing customers. The Charity is committed to an ongoing review of its website, using it to promote more one off events and raising investment in site optimisation systems.

The Charity continued to auto-enrol its new employees, where applicable, and all existing eligible employees were participating in the NEST pension scheme in 2018/19

Chris Cassells, the previous Head of Biology took over, as planned, as Head of Centre from Keith Mitchelmore in September 2018. Mr Mitchelmore continues to support the Charity’s work as a Finance Director on a 1-2 day/week contract.

2018/19 was a year of reduced income for the Charity as a result of falling person days. It was, therefore, a year of enforced austerity with a reduced expenditure budget set and many non-essential developments were deferred.

Cranedale Centre Ltd did commit to the necessary purchasing of two used vehicles, a Suzuki Vitara for the new Head of Centre and a Renault 9 seat minibus for the fleet. Other fleet vehicles were part exchanged to finance the two purchases. In addition replacements were authorised for the purchase of more protective helmets, a new pressure washer and a replacement bar fridge.

Cranedale Educational Charitable Trust (The Charity) also committed to some essential expenditure and authorised the purchase of a new Server for the Main Office and the replacement of the Andrews hot water boiler. Various other minor expenditure was authorised but only on an ‘absolutely essential’ basis. These largely were confined to the replacement of broken essential equipment e.g. Washing machine, Hoover, Laptop and a Kitchen Grill. In addition some replacement bed linen was authorised.

In the period 1st September 2018 – 31st August 2019 Cranedale Educational Charitable Trust achieved an occupancy figure of 12,669 person days which was disappointingly down on the previous year (2017/18:13,618 person days). Our research shows that an increasing number of our customer schools are requesting to re-book their field-courses but they do so for shorter courses and often for reduced numbers. The need to reduce costs to parents and pressure from school management to reduce disruption to the school timetable is now a very real driver and will be an important factor in our future expectations of person-day totals. Schools have also informed the Centre that transport costs are also a major obstacle to their residential trips.

The advent of new examination board specifications for Geography and Biology in September 2016 has revised the thinking of teachers of A level and the autumn months are no longer a preferred period for their fieldwork. More and more pressure is now being exerted on the spring and summer weeks as the desired period for fieldstudies.

Despite the above changes in the pattern of bookings, midweek occupancy continues at a moderately high level. Weekend occupancy throughout the year continues to be a less attractive period for teachers but remains viable due to a consistent number of independent schools requesting these periods. The hard to fill, 1 and 2 day, midweek gaps are an unfortunate consequence of 3 and 4 day bookings and continue to be of concern but there is some evidence that the imperative to reduce time out of school has led to more interest in 2 day bookings. The Centre continues to be supported by a very high percentage of customers repeating their bookings from year to year but the challenge for the Centre over the forthcoming years will be to exploit some of the Centre’s traditionally slack periods and attract self-tutored groups.

The Charity operates a very flexible bookings policy allowing for incoming courses to over-lap with outgoing customers and this, in turn, continues to increase the scope for accommodating short stay bookings but the pressure on teaching staff has intensified. This flexibility has now developed into an ‘any-day’ arrival and departure system to assist schools in working around the constraints of a busy school timetable. This policy, while suiting schools, puts a lot of pressure on the Charity’s support staff with an ever increasing number of changeover days. This in turn increases the wage bill for the Charity. A more flexible pricing structure, to sit in-tandem with the flexible booking pattern, is now in place and schools are charged for the exact amount of time they stay at the Centre rather than on a formulaic cost per 24 hour residency.

The Centre continues to be proactive in attracting new customers to fill the vacancies arising. As such, in 2018/19, vacant dates and discounts/special deals continued to be made available on the Centre’s website www.cranedale.com. This is the Charity’s most effective marketing tool.

Social media is another area that teachers use widely and the Centre is embracing it in its promotional and recruitment activities. Discussion is continuing at management level as to whether The Charity should invest more fully in this medium in the near future.

The Charity can confirm that its customer base remained very solid with over 85% of its customers re-booking their field-course dates with the Centre from 2017/18 financial year to 2018/19. This high percentage re-booking rate has been consistent over the last 10 financial years although it is now very noticeable that many of the Charity’s customer schools are bringing fewer and fewer students and the Charity’s person day totals are falling. This trend has been heightened with the introduction of new A level and GCSE specifications in September 2016. All State Schools and most Independent Schools have now adopted the linear, 3 subject, A level route and abandoned the old AS system. The reduction in AS students started to take effect in our bookings for the academic year 2017/18 and our predictions, at this time, were that the biggest fall in our person days, would come in the 2018/19 academic year. This has, unfortunately, proved correct with our person day numbers in 2018/19 dropping to an uncomfortable 12,669. We anticipate that this will correct itself in approximately 2 years with person days starting to ‘bounce back’ in 2020/21.

In the 2018/19 financial year 176 (178 in 2017/18) residential courses were run by the Cranedale Centre. These courses covered Biology, Geography, Environmental Science and Outdoor Education. In addition the Centre ran 17 (18 in 2017/18) non-residential, day-use courses, which shows an interest from schools in our outreach activities. This produced a useful extra income of £11,946 in 2018/19. However the Charity needs to commit to marketing this aspect of its work more vigorously to increase the size of this revenue stream which can prove extremely useful during a difficult financial period.

It is the policy of the trust that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to 12 month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the trust’s current activities while consideration is given to ways in which additional funds may be raised.

Total reserves are £157,764 (2018 £137,199) and therefore the current amount of reserves are less than this amount although it is the intention of the trustees to continue to generate surpluses in the future which will be retained in order adhere to the policy. The level of reserves have increased during the year due to the increased amounts of income that arose. Budgets have been prepared for the year ended 31 August 2020 which indicate that a surplus will be generated once again during that year.

The investment policy is to adopt a medium risk strategy based on maximising capital growth and, within this strategy, the trustees set a 4% growth based on the market value of the portfolio. The actual return during financial year was 3.61%.

The trustees have assessed the major risks to which the trust is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

The trustees review the major risks which the trust faces on a regular basis with the trust's manager and believe that maintaining the trusts unrestricted reserves as above, combined with a regular review of the trust's finances and financial controls will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks faced by the charity and confirm that they have established systems to mitigate any significant risks.

In November 2005 an in-house review of our employment practices resulted in the Trustees agreeing to a 5 year consultancy by Peninsula Business Systems. This association with Peninsula brought about new contracts of employments for all staff in July 2006; new training and record keeping procedures for all departments and access to current employment and health and safety legislation via a customer helpline. A successful health and safety audit was undertaken by Peninsula at the commencement of their contract with the Charity in November 2005.

Plans for the Furture

The disappointing person days total for the academic year 2018-19 and its impact on the Charity’s finances will undoubtedly take a little time to recover from and it remains to be seen how big an impact the dropping of the AS qualification in schools will have on the Charity’s person day totals in the years ahead. A below average financial outlook is therefore expected over the next two years. The autumn is now the term that the Charity has to concentrate upon as the drift in field-course booking towards spring and summer is already underway and without a good autumn term the Charity’s finances cannot be expected to more than average. Financial planning for next year will therefore remain prudent.

The continuing move, by schools, to shorter courses, does pose considerable logistical problems for the Charity as many more overlapping courses are required in order to fill the remaining mid-week gaps in the calendar. It is to this challenge that the Charity has to rise. It must be noted however that the Centre’s accommodation capacity reduces substantially with the advent of increased numbers of smaller, shorter-length courses and filling the Centre with 3 - 4 small school groups will often be a necessary requirement over the next few years. The days of many large groups on full 5 day field-courses and buoyant person day totals of 15,000 per year are, at present, very much a thing of the past. The Charity is now financially accommodating to a ‘good year’ being 13,500 -14,000 person days or perhaps less on occasions.

It has to be stated that working primarily with exam orientated A Level students, the Charity’s income stream is very exposed to Government educational directives and enforced changes to examination specifications every few years. Consequently it is far more likely to experience fluctuations in student person day numbers, as schools react to these changes, than if working mostly with junior schools where numbers and educational specifications are more stable. The A Level market for field-studies will continue to be the Charity’s main source of income and the prediction is that it will become very competitive and increasingly cost sensitive. The Charity will continue to react quickly and effectively to these changes and although the Charity works at the premium end of the market it will always strive to maintain its reputation for excellent value for money.

Future plans for 2019/20 include:

Probable plans for the next 12 months:

1. Health and Safety – obtain quotations for replacement of all Fire Doors in Ryedale Wing.

2. Review the role of Head Cleaner and convert this job specification in to a new, more responsible, budget holding position to assist the Head of Centre with raising standards of residential accommodation.

3. Acquire quotation for installing a new TV and programme recording facility in the upper student lounge .

4. Purchasing new sideboards for the Dining Room as part of a rolling programme of internal refurbishments.

5. Authorise our website designer to commence Site Optimisation work to enable the website to remain high on google searches.

COVID-19 Coronavirus Statement

The Coronavirus outbreak has brought huge uncertainty and worrying financial pressures to businesses and charities across the country and Cranedale Educational Charitable Trust (t/a Cranedale Centre) has not been exempt from its damaging effects. As a fieldstudies centre specialising in academic residential fieldcourses for English schools we have been without income since mid-March when the Government ordered the closure of all schools. We do not, realistically, anticipate schools re-commencing educational visits until the new school term in September at the very earliest. The Cranedale Centre is now closed and the uncertainty over when or if we might re-open to school customers is very worrying and will undoubtedly have severe financial consequences.

The Trustees wish the Charity to remain viable for as long as possible but are aware that the longer the Educational Visits sector is closed down the more difficult it will be to overcome the financial consequences of a complete lack of income.

Action: At present The Charity has

a) Furloughed all employees, under the Government Job Retention Scheme, except for the Head of Centre who remains working on important administration functions.

b) Applied for and received £50,000 of support via the Government’s Bounce Back Loan Scheme.

Future: Many of our schools who had bookings with us for this Spring and Summer have been in contact and we have been able to relocate their bookings in to an already busy autumn/winter term. We are staying open longer in December and opening earlier in January to enable us to try to find suitable dates for as many schools as possible. There will, inevitably, be casualties and customers who we cannot accommodate will, unfortunately, have to cancel completely.

For many schools who have cancelled and been unable to find new dates with us we have agreed to roll over part of their 2020 payments to new fieldcourses in 2021 as the management is keen that our customers do not suffer significant financial losses. This course of action will, of course, bring financial pressures to bear on the Charity in 2021 as it will then have to work with a diminished income stream.

However by applying for the Government financial support, as mentioned above, the short term financial future for the Charity will be more sustainable but time without paying customers will be our ultimate limiting factor and ultimate arbiter.

The Charity however remains positive and looks forward to being able to safely open its doors to school customers as soon as the social distancing guidelines allow.

The trust was registered with the Charity Commission on 30th July 2001 and is constituted as a company limited by guarantee and is therefore governed by its memorandum and articles of association dated 22nd June 2001.

The trust began to operate on 1 September 2001 when the assets and liabilities of the registered charity also known as the Cranedale Educational Charitable Trust were transferred to the company at their balance sheet value.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

The appointment of trustees is governed by the Articles of Association. At the every annual general meeting one third of the trustees who are subject to retirement by rotation, or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office; but if there is only one trustee who is subject to retirement by rotation, he shall retire.

Subject to the provisions of the Act, the trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment, but as between persons who became or were last reappointed trustees on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot.

If the charity at the meeting at which a trustee retires by rotation, does not fill the vacancy the retiring trustee shall, if willing to act, be deemed to have been reappointed unless at the meeting it is resolved not to fill the vacancy or unless a resolution for the reappointment of the trustee is put to the meeting and lost.

As a result, J P Midgley and R E France retire from office but, being eligible, offer themselves for re-election.

The charity may by ordinary resolution appoint who is willing to act to be a trustee and may also determine the rotation in which any additional trustees are to retire.

The trustees may appoint a person who is willing to act to be a trustee either to fill a vacancy or as an additional trustee provided that the appointment does not cause the number of trustees to exceed any number fixed by or in accordance with the articles as the maximum number of trustees. A trustee so appointed shall hold office only until the next following annual general meeting and shall not be taken into account in determining the trustees who are to retire by rotation at the meeting. If not reappointed at such annual general meeting, he shall vacate office at the conclusion thereof.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £10 in the event of a winding up.

All new trustees are given a copy of the trust's memorandum and articles of association and are provided with booklets CC3 and CC3a from the Charity Commissioners and "Running a Limited company" from Companies House, which give guidance and advice on being a trustee and director.

The trustees have complied with the duty imposed upon them by Section 4 of the Charities Act 2011/2006 to have due regard to guidance published by the Charity Commission.

The Trustees have also had regard to the Charity Commissioners guidance on public benefit.

The trust does not receive any services from volunteers.

The trustees meet regularly to manage the trust's affairs and delegate the day-to-day running of the trust's activities to its operational director, K J Mitchelmore, general manager, tutors and administrative staff.

The remuneration of the charity's key management personal is agreed at the current market rates applicable to the particular duties performed by the employees concerned.

The Memorandum and Articles of Association authorises the trustees to deposit or invest in the name of the charity and part of the funds as the trustees in their absolute discretion think fit. The charity's surplus funds are now invested in a general investment account with AXA Wealth and AVIVA (see note 13). The AXA investment was held in the name of A W A Outhwaite as nominee for the charity until it was sold on 22 May 2017.

The trust has numerous schools and educational facilities who return on a regular basis to the field centre. Although no formal working relationships have been formed with any of these entities.

The trust wholly owns a subsidiary company The Cranedale Centre Limited which provides holidays and associated goods and services of a non educational nature. It also provides the trust with transport facilities. The subsidiary's results are summarised in note 22.

The trustees' report was approved by the Board of Trustees.

I report to the trustees on my examination of the financial statements of Cranedale Educational Charitable Trust (the trust) for the year ended 31 August 2019.

As the trustees of the trust (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the trust are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the trust’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Since the trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England & Wales., which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the trust as required by section 386 of the 2006 Act; or

the financial statements do not accord with those records; or

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Chartered Accountant

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 August 2019.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The member has not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Cranedale Educational Charitable Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Manor Farm, Kirby Grindalythe, Malton, North Yorkshire, YO17 8DB, UK.

The financial statements have been prepared in accordance with the trust's articles and memorandum of association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The trust is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include fixed asset investments at fair value. The principal accounting policies adopted are set out below.

At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Resources expended are accounted for on an accruals basis.

Costs of generating funds are those costs incurred in attracting voluntary income and those incurred in trading activities that raise funds.

Charitable activities include expenditure associated with the field centre and educational programmes and include both direct and support costs relating to those activities.

Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

A subsidiary is an entity controlled by the trust. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.

At each reporting end date, the trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

The trust has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the trust's balance sheet when the trust becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Financial liabilities are derecognised when the trust’s contractual obligations expire or are discharged or cancelled.

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the trust is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

Leases are classified as finance leases whenever the terms of the lease transfer substantially all the risks and rewards of ownership to the lessees. All other leases are classified as operating leases.

Assets held under finance leases are recognised as assets at the lower of the assets fair value at the date of inception and the present value of the minimum lease payments. The related liability is included in the balance sheet as a finance lease obligation. Lease payments are treated as consisting of capital and interest elements. The interest is charged to net income/(expenditure) for the year so as to produce a constant periodic rate of interest on the remaining balance of the liability.

In the application of the trust’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Field centre

Field centre

Field Centre

Interest recieved on group company loan

The rental income received arises from the letting of various parts of the centre's premises to the charitable trust's wholly owned subsidiary, Cranedale Centre Limited.

Field centre operation

Field centre operation

Educational Purchases

Repairs & Renewals

Motor Expenses & Travel

Teaching Staff Telephone

Light, Heat & Power

Sundry Expenses

Rent & Rates

Insurances

Books & Maps

Laundry

All the charitable activities relate to the operation of the educational field centre.

Time spent

Useage

Telecommunications

Total Expenditure

Printing & Stationery

Total Expenditure

Advertising

Total Expenditure

Staff Training

Total Expenditure

Conference expenses

Total Expenditure

Sub contract labour

Total Expenditure

Cleaning & General Maintenance

Total Expenditure

IT Costs

Total Expenditure

Bank Charges

Loan Interest

HP & Lease Charges

Bookkeeping

Fraudulent Transactions

During the prior year the trust was victim to a sophisticated bank fraud, whereby monies were obtained from trust clients under the name of the trust. Police and bank authorities were informed and involved in criminal investigations. Some of the transactions were covered by various insurances. Where no compensation could be obtained, losses were agreed to be shared between trust clients and the trust. The total loss to the trust was £11,845.

Governance costs includes payments to the auditors of £3,250 (2018- £3,250) for the independent examination of the financial statments and £1,345 (2018- £2,002) for other services.

Trustees AWA Outhwaite and ME Outhwaite, husband and wife, purchased various goods and services, at full commercial rates and under normal commercial terms, from the trust during the year as follows:

Cleaning services £7,845 (2018- £8,230)

Domestic services £5,432 (2018- £5,038)

Motor insurance £3,763 (2018- £3,024)

The amounts outstanding at the year end were £nil (2018 £nil).

The average monthly number of employees during the year was:

The net carrying value of tangible fixed assets includes the following in respect of assets held under finance leases or hire purchase contracts. The depreciation charge in respect of such assets amounted to £1,320 (2018 - £1,320) for the year.

An impairment review of the charity's fixed assets has been undertaken. The net realisable value of the assets concerned has been assessed by estimating their market value. Their value in use has been determined by evaluating present value of the future benefits expected to arise from the continued use of the assets concerned.

It has been agreed that the improvements to the leasehold property will be acquired by the landlord at their written down value at the time of the landlord's terminating the trust's operating lease.

The investments have been stated at their open market value at the end of the accounting period. This valuation was prepared by AVIVA the portfolio managers.

.

Net obligations under finance lease and hire purchase contracts are secured by fixed charges on the assets concerned.

The remuneration of key management personnel is as follows.

The Cranedale Centre's freehold land is owned by Shipton Estates Limited of which Mr A W A Outhwaite, a trustee of the trust, is director and major shareholder. The centre is occupied under an operating lease, dated 1 January 2018, for 3 years, on a full repairing and insuring basis, at a rental of one acorn, if so demanded.

On 4 January 2012 the trust entered into assured shorthold tenancies in respect of 4 domestic properties owned by Shipton Estates Limited to be occupied by the centre's tutors, the rents payable are at a full market rent and have been assessed by an independent surveyor. The total rents paid amounted to £24,000 (2018- £24,000) with amounts outstanding at the year end of £nil (2018- £nil).

A loan of £24,000 was advanced to Shipton Estates Limited on 14 December 2017 and is repayable in instalments over four years, interest is payable at 6.67% the amount owing at the year end was of £14571 (2018- £20326).

The trust wholly owns a subsidiary company The Cranedale Centre Limited which provides holidays and associated goods and services of a non educational nature.

Goods and services were purchased from the company during the year, on normal commercial terms, totalling £107,763 (2018- £108,512) with amounts outstanding at the year end of £nil (2018- £nil).

Goods and services were sold to the company during the year, on normal commercial terms, totalling £4,200 (2018- £4,200) with amounts outstanding at the year end of £nil (2018- £nil).

The trust receives a rent from the company, in respect of a 12 month licence, renewable yearly, for the company to occupy and use, including trading from and the hiring out of, various areas of the Cranedale Centre, payable at a sum of £600 per annum (2018- £600).

Donations under the Gift Aid scheme were also made to the trust, by the company, during the year totalling £1,000 (2018- £8,100). The amount owing at the year end was £0 (2018- £ 6100).    

The trust has supported it's wholly owned subsidiary during the year and has an unsecured loan due from the company which has a balance at 31 August 2019 of £50041 (2018- £50041).

The loan is repayable in full on 13 July 2021, and interest is payable at 2% above HSBC base rates, per annum.

These financial statements are separate trust financial statements for Cranedale Educational Charitable Trust for the year ending 31 August 2019.

Separate company financial statements are prepared in compliance with Companies Act 2006. Consolidated financial statements for the group are not required to be prepared in accordance with Companies Act 2006 and the Charities Act.

Separate financial statements for the trusts subsidiary, Cranedale Centre Limited are prepared and can be obtained from the registered office.

Details of the trust's subsidiaries at 31 August 2019 are as follows:

The investments in subsidiaries are all stated at fair value.