Wendover Youth Centre Limited - Charities report - 19.3.2

REGISTERED COMPANY NUMBER: 07797348 (England and Wales)

REGISTERED CHARITY NUMBER: 1145355

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 August 2019

for

Wendover Youth Centre Limited

(A Company Limited by Guarantee)

Page

Report of the Trustees

1

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Statement of Financial Position

7

to

8

Notes to the Financial Statements

9

to

15

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with

the financial statements of the charity for the year ended 31 August 2019. The trustees have adopted the provisions of

Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their

accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)

(effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objectives and aims are:

(1) to advance in life and help young people through;

a) the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve

their conditions of life;

b) providing support and activities which develop their skills, capacities and capabilities to enable them to participate in

society as mature and responsible individuals.

Significant activities

Staff

- Becky Murgatroyd, our Youth Worker for the past 5 years, stepped down from her position at the end of August 2019.

Becky's energy and inspiration has made a massive contribution in the last 5 years. We are pleased that she has not

moved far. Indeed, we will continue to work with Becky in her expanded role with St Mary's Church.

- We recruited Peter Swinford as our new Lead Youth Worker in January 2020. Peter brings a wealth of exciting

experience to the team and we are looking forward to accelerating our work to deliver on our Vision for working with

young people in Wendover.

- It is important to acknowledge the role played by Becky, and others, during the Autumn term to continue the Centre's

activities. Becky operated as a sub-contractor and sessional worker as required. She will continue to provide this support

on our projects with the School and Lindengate for the foreseeable future.

Key Partners -

- Schools - The Centre has developed mutually beneficial professional relationships with all of the schools on the

campus. In particular WYC continues to run tailor made courses and interventions with The John Colet School.

- Lindengate - with Lindengate and John Colet the Centre is developing a significant project to support the mental

health and well being of young people

- Premier Education - The relationship with the Centre continues to develop with well-established before and after

school activities and holiday clubs. Premier Education are key delivery partners for our work with young people. In

addition, Premier make a significant financial contribution to the sustainability of the Centre.

- Drama groups - we are now hosting 5 sessions per week across a range of ages, in collaboration with Drama Hub.

Activities -

- In addition to those mentioned above, during 2018/19 the Centre was involved in regular events like school assemblies

and links to churches. The Centre has worked with Aylesbury Youth Action in delivering the WAY Board project

which forged links with other youth clubs in neighbouring communities. A highlight, as always, and this year despite the

weather was the Wendover Youth Festival in Summer 2019.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The period covered by this report, has seen considerable achievements in fulfilling the business plan with: -

- Youth work in the community continuing to expand both in the number of young people taking part in its activities and

the diversity of activities offered.

- Young people are progressively taking ownership of and developing activities which meet their need under the

guidance of the Youth Workers, staff and volunteers.

- Staff and volunteers - The full-time youth worker is complemented by session workers and volunteers. The Centre

benefits from a committed group of volunteers and is always seeking to expand the volunteer base.

- Community - WYC is very appreciative of the support and encouragement it receives from the community. For its part

it continues to forge closer links with the schools, other voluntary activities, Wendover Parish Council and local

churches as it seeks to be an integral part of the community which it serves.

Fundraising activities

The Trustees continue to try to expand both the base and the amount of funding it receives and it is enjoying

considerable success with the Friends' Scheme, rental income from the Centre and one-off events. Nevertheless, it is still

dependent on grants. The receipt of a 3-year grant from LAST and the continued support of WPC has been instrumental

in a lot of our achievements.

FINANCIAL REVIEW

Financial position

Our long-term aim is to make the Centre self-financing. We now raise two thirds of our income by pursuing the

following strategy -

- Commercial partnerships similar to the one that exists with Premier Education - they deliver good work with young

people and we share in the profits of this activity

- Hiring the Centre to local users - this activity makes a significant contribution to the Centre's income. The Centre

space is let significantly during the week with only a few spots available

- Hosting a lunch club with the John Colet as well as providing out-reach youth services within the school for which we

charge

- We want users to become members and non-users to be friends - both of these schemes provide an invaluable local

connection as well as regular, managed income (some of which can be gift-aided),

- By charging Young People to attend events.

In addition, we seek grant funding for one-off projects (new equipment, facilities etc.) and to under-write our current

costs including -

- a LAF funded project where we have worked with colleagues at Lindengate, and

- Through continuing support from key local partners Lionel Abel Smith Trust and Wendover Parish Council - they

have once again provided funds this year - without their unwavering support we would not survive.

During 2018/19, the Centre received an anonymous gift of approximately £25,000 to support the long-term development

of the Centre. This money is not being used to cover operational costs. It is being used to expand our work and invest in

the delivery of our long-term Vision. Financially, it is being treated in the same way that the grant received from BCC in

the first year of the Centre was used as seed funding for growth and to cover shortfalls in the P&L, that result from those

investments. For the purposes of the accounts, it is reflected as being received in this Financial period as an Exceptional

Item and moved to the 'Designated Development Fund'. The Trustees reserve the right to change our treatment of this

donation in the future.

Principal funding sources

The principal sources of funding of the Youth Centre in this financial year came from donations from local

organisations, lettings of the Centre and its own efforts at fund raising - the Centre now generates approximately

two-thirds of the money needed to run it. The Trustees are pleased with this progress (there was no such funding when

the Centre was handed to the community) but still need to take opportunities, wherever possible, to secure grant income,

for instance through the LAF and relevant organisations.

The Centre's premises are leased from BCC which maintains an oversight role with respect to the Centre.

Reserves policy

Our policy is to have the reserves to cover 3 months' worth of outgoings.

The Board reviews this regularly. Given the "lumpy" nature of our income a degree of flexibility is

required if we are to continue to operate.

FUTURE PLANS

Our aim is to serve the young people of the community and surrounding area by ensuring all activities, both existing and

future, are relevant to their needs. We will achieve this by engaging with the young people enabling them to become

more involved in the running/design of those activities and for them to take ownership of them.

The Centre is planning for youth work that supports the community (i.e. not just Youth Centre based activities). We

envisage that we will continue to work with a mix of professional qualified youth workers and volunteers. There are lots

of others who work with young people locally, and the Centre intends to support/partner with them rather than duplicate

services. The ideas coming forward are ambitious and exciting, but the Trustees are conscious that, although there is so

much more that we could offer, we are limited by professional capacity and finance. Our approach is to grow as rapidly

as possible in a manner which is sustainable for the Centre.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is constituted as a company limited by guarantee, as defined by the Companies Act 2006. The governing

document is the Articles of Association.

Recruitment and appointment of new trustees

Wendover Youth Centre (the 'Youth Centre') Trustees have been selected on the basis of -

- their backgrounds particularly as it relates to prior experience with registered companies and/or charities;

- track record in areas relevant to the development of a community facility; or

- their commitment to the welfare of young people which the Youth Centre is supporting.

Organisational structure

The company is headed by a Board of Trustees (the Board), of seven people. The Youth Centre employs a full-time

youth worker, sessional workers, consultants and volunteers

Together the Board, its youth worker, staff and volunteers are working to develop the youth work to meet the needs of

young people in the community.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

07797348 (England and Wales)

Registered Charity number

1145355

Registered office

Wendover Youth Centre

Wharf Road

Wendover

Buckinghamshire

HP22 6HF

Trustees

Mrs J A Ballantine

Mrs M P Clayton

T J Edwards

H R Grinsted

Mr C J Heald

A C Kempton

Mr T Playle

Mr D Sweeney (resigned 26/9/2018)

Company Secretary

Mrs M E Duly

Hon. Treasurer

Mr P R S Hammett MAAT

This report has been prepared in accordance with the special provisions of Part 15 of Companies Act 2006 relating to

small companies.

Approved by order of the board of trustees on 30 March 2020 and signed on its behalf by:

Mr T Playle - Trustee

Independent examiner's report to the trustees of Wendover Youth Centre Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2019.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for

the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act

and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried

out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the

Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the

examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should

be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mrs M Sansbury

FCA

Institute of Chartered Accountants in England and Wales

Date:

March 2020

2019

2018

Unrestricted

Restricted

Total

Total

funds

fund

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

49,721

-

49,721

27,542

Other trading activities

3

30,151

-

30,151

26,881

Investment income

4

3

-

3

3

Other income

-

-

-

744

Total

79,875

-

79,875

55,170

EXPENDITURE ON

Raising funds

5

3,804

-

3,804

3,523

Charitable activities

6

Youth Activities

35,793

-

35,793

36,501

Centre running costs

14,695

-

14,695

14,691

Staff costs

140

-

140

281

Office costs

1,283

-

1,283

244

Other

1,780

-

1,780

1,738

Total

57,495

-

57,495

56,978

NET INCOME/(EXPENDITURE)

22,380

-

22,380

(1,808

)

RECONCILIATION OF FUNDS

Total funds brought forward

17,299

-

17,299

19,107

TOTAL FUNDS CARRIED FORWARD

39,679

-

39,679

17,299

2019

2018

Unrestricted

Restricted

Total

Total

funds

fund

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

12

1,142

-

1,142

2,244

CURRENT ASSETS

Debtors

13

4,928

-

4,928

7,232

Cash at bank and in hand

37,355

-

37,355

16,020

42,283

-

42,283

23,252

CREDITORS

Amounts falling due within one year

14

(3,746

)

-

(3,746

)

(8,197

)

NET CURRENT ASSETS

38,537

-

38,537

15,055

TOTAL ASSETS LESS CURRENT LIABILITIES

39,679

-

39,679

17,299

NET ASSETS

39,679

-

39,679

17,299

FUNDS

15

Unrestricted funds:

General fund

14,959

17,299

Designated Development Fund

24,720

-

39,679

17,299

TOTAL FUNDS

39,679

17,299

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2019.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2019 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees on 30 March 2020 and were signed on its behalf by:

Mrs J A Ballantine - Trustee

Mrs M P Clayton - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been

prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement

of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial

Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)',

Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of

Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost

convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it

is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the

charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and

the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has

been classified under headings that aggregate all cost related to the category. Where costs cannot be directly

attributed to particular headings they have been allocated to activities on a basis consistent with the use of

resources.

Tangible fixed assets

Depreciation has been provided at the following rates in order to write off the assets over their estimated useful

lives.

Plant & Machinery - 25% straight-line

Office equipment - 33% straight-line

Furniture & Fixtures - 25% straight line

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions

arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.	DONATIONS AND LEGACIES

2019

2018

£

£

Friends of WYC

4,230

4,300

Donations

1,576

1,824

Gift aid

1,245

1,218

Grants

17,950

20,200

Exceptional items

24,720

-

49,721

27,542

Grants received, included in the above, are as follows:

2019

2018

£

£

Lionel Abel-Smith Trust

10,000

10,000

Wendover Parish Council

5,000

5,000

St Mary's Church, Wendover

-

1,200

Wendover Local Area Forum

2,950

4,000

17,950

20,200

3.	OTHER TRADING ACTIVITIES

2019

2018

£

£

Other fundraising activities

18,346

16,851

Hall hire

11,805

10,030

30,151

26,881

4.	INVESTMENT INCOME

2019

2018

£

£

Deposit account interest

3

3

5.	RAISING FUNDS

Raising donations and legacies

2019

2018

£

£

Centre purchases

1,796

2,081

Support costs

2,008

1,442

3,804

3,523

6.	CHARITABLE ACTIVITIES COSTS

Direct

Support

Costs (see

costs (see

note 7)

note 8)

Totals

£

£

£

Youth Activities

34,035

1,758

35,793

Centre running costs

14,695

-

14,695

Staff costs

140

-

140

Office costs

1,283

-

1,283

50,153

1,758

51,911

7.	DIRECT COSTS OF CHARITABLE ACTIVITIES

2019

2018

£

£

Youth Worker costs

28,547

24,678

Insurance

326

345

Postage and stationery

889

1,177

Advertising

394

572

Youth club resources

2,141

3,054

Other costs

276

596

Premises expenses

15,853

17,031

Training

625

642

Depreciation

1,102

1,102

50,153

49,197

8.	SUPPORT COSTS

Information

Governance

Management

technology

Other

costs

Totals

£

£

£

£

£

Raising donations and legacies

834

680

494

-

2,008

Other resources expended

-

-

-

1,780

1,780

Youth Activities

583

681

494

-

1,758

1,417

1,361

988

1,780

5,546

Support costs, included in the above, are as follows:

2019

2018

Raising

donations

Other

and

resources

Youth

Total

Total

legacies

expended

Activities

activities

activities

£

£

£

£

£

Staff costs

834

-

583

1,417

1,988

IT & Website related costs

680

-

681

1,361

660

Telephone

494

-

494

988

1,314

Sundries

-

95

-

95

83

Legal & Accountancy fees

-

1,685

-

1,685

1,655

2,008

1,780

1,758

5,546

5,700

9.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2019

2018

£

£

Depreciation - owned assets

1,102

1,103

10.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2019 nor for the year ended

31 August 2018.

Trustees' expenses

During the year-ended 31 August 2019, our Treasurer, Paul Hammett, was reimbursed £2,542 (2018 - £3,276) of

expenses incurred on behalf of the Centre. Paul Hammett, was also paid £1,825 (2018 - £1,895) for accountancy

services provided to the Centre through his Limited Company, Paul Hammett Accounting Solutions Ltd.

11.	STAFF COSTS

The average monthly number of employees during the year was as follows:

2019

2018

Support Youth Workers

3

1

Our Youth Worker is employed by St Mary's Church, Wendover in a joint arrangement so, legally, is not our

employee. The Youth Worker Costs referred to above relate to our contribution to her salary, pension and

associated costs. The figures also include the Youth Work Manager and Centre Manager fees and those for

Support Youth Workers.

12.	TANGIBLE FIXED ASSETS

Fixtures

Plant and

and

Computer

machinery

fittings

equipment

Totals

£

£

£

£

COST

At 1 September 2018 and 31 August 2019

4,062

1,444

1,897

7,403

DEPRECIATION

At 1 September 2018

3,145

361

1,653

5,159

Charge for year

497

361

244

1,102

At 31 August 2019

3,642

722

1,897

6,261

NET BOOK VALUE

At 31 August 2019

420

722

-

1,142

At 31 August 2018

917

1,083

244

2,244

13.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2019

2018

£

£

Trade debtors

3,312

4,915

Other debtors

1,245

1,918

Prepayments

371

399

4,928

7,232

14.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2019

2018

£

£

Trade creditors

2,558

3,736

Social security and other taxes

17

-

Other creditors

621

595

Accrued expenses

550

3,866

3,746

8,197

15.	MOVEMENT IN FUNDS

Net

Transfers

movement

between

At

At 1/9/18

in funds

funds

31/8/19

£

£

£

£

Unrestricted funds

General fund

17,299

22,380

(24,720

)

14,959

Designated Development Fund

-

-

24,720

24,720

17,299

22,380

-

39,679

TOTAL FUNDS

17,299

22,380

-

39,679

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

79,875

(57,495

)

22,380

TOTAL FUNDS

79,875

(57,495

)

22,380