The Well Community Projects - Charities report - 19.3.2

REGISTERED COMPANY NUMBER: 05861418 (England and Wales)

REGISTERED CHARITY NUMBER: 1116491

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2019

FOR

THE WELL COMMUNITY PROJECTS

Page

Report of the Trustees

1

to

5

Independent Examiner's Report

6

Statement of Financial Activities

7

Balance Sheet

8

Notes to the Financial Statements

9

to

14

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the

financial statements of the charity for the year ended 30 June 2019. The trustees have adopted the provisions of Accounting

and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in

accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1

January 2015).

The Well Community Projects is a company limited by guarantee and a registered charity. The company was formed on

23rd June 2006.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects within the Memorandum of Association state the commitment of the company to serve the community of

Retford, Bassetlaw and the surrounding villages. Particular emphasis is put upon the areas of local regeneration, promotion

of good health and care of the elderly, and support for families in our community. One of our priorities is to "provide a safe

place where all people are valued and respected and empowered to achieve their full potential".

When planning our activities for the year the Trustees have considered the commission's guidance on Public Benefit, and

complied with section 17 (5) of the 2011 Charities Act and, in particular, the specific guidance for charities on the relief of

poverty. In particular, we aim to provide services that benefit the poor and isolated in and around Retford and Bassetlaw

through:

- Provision of a place to meet for parents/carers and young children, the elderly, and those with dementia and their carers

- Provision of a community cinema for the local community

- Provision of a debt counselling service and money management training (via Christians Against Poverty)

- Provision of volunteers working with Street Pastors

The company receives significant support from The Well, Retford Baptist Church, providing administrative support as well as

a base (The Well) for the services being delivered. Also, key to the company's success is its ability to mobilise volunteers.

The company takes seriously its responsibility to nurture, protect, and safeguard the welfare of all who are part of the many

activities of the company, and in particular, the many children and young people who are part of our community.

We have a formal safeguarding policy and where appropriate our workers have completed enhanced disclosures by the

Disclosure and Barring Service. We also have a formal health and safety policy covering activities undertaken.

Significant activities

This report covers the period of operation for the company from July 2018 through to June 2019. The primary objective for

this period was to continue the development of new and innovative community services to be professionally delivered in and

around The Well, Retford Baptist Church, Hospital Road, Retford. In doing so we aim to become known in and around town

as a group of reliable people able to help when the community is in need.

A significant objective for the period was to continue to promote the facilities which were completed in early July 2009 as a

place for the whole community.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

This year has continued to excite as the facilities have been used to promote our work in the community. This work has

grown again during the year with more people using the facilities and groups which are available. The primary services run

by the Community Projects which have been available during the year have been:

o Blends Community Café Mondays 10.15-12.15 - We continue to have 20-25 people most weeks. The first hour is drink,

cakes and chat and then we do an informal activity - usually a quiz or game, sometimes we have a speaker. There is always

a lot of chat and laughter and Blends continues to be used by the social prescribing service. We are extremely grateful to all

our volunteers who make Blends possible.

o Monday Lunch - We often have 30-35 people, many of whom also go to Blends. Thank you to the Sir Stuart Goodwin

Charity for their donation which meant that we could do some free lunches. Our catering manager and assistant are so

grateful for their team of volunteers who help set up, serve and wash up. We would also like to thank the Inspire Learning

students who helped us.

o Baby Kingfishers - Weekly parents /carers, and children aged from 0 to 3. We have served over 150 families over the year

to whom Baby Kingfishers has proved to be a place of support and encouragement to many parents and child minders. We

have an amazing group of volunteers from The Well Retford Baptist Church and from the community to whom we are

extremely grateful. It is also good to be able to partner with other groups serving this age group throughout the town.

o Operation Christmas Child was once again a great success, with over 1200 boxes checked at The Well before they went

to Doncaster en route to Macedonia. We now act as a processing centre which enables us to check and seal the boxes

ready for their journey. There is a dedicated team of volunteers to ensure that this is carried out successfully. This also

promotes partnership with schools and community groups throughout the town and villages.

o Second Chance Cinema - Providing monthly family film showings, operating from September to April and also in the

school summer holidays. Again, we thank the team who serves these events

o Debt Counselling Centre - supporting local people through debt problems in partnership with CAP (Christians Against

Poverty). Bassetlaw District Council contribute towards the CAP manager's salary for help with assisting their clients. We

also offer a course called CAP money helping people managing their finances and learning to budget. We also have plans

to introduce CAP Life Skills during the coming month. We are privileged to have 37 clients on our books at present.

Throughout July 2018 to June 2019 we have celebrated 10 families going debt free, 8 of which were Debt Relief Orders and

2 were bankruptcies. We have had various thanks from the clients who are so grateful to us to be released from the burden

of debt. Quite a number of our clients have benefitted from Acts 4:35 through which we have provided various items of white

goods and helped towards emergency heating. We provided 23 Christmas hampers and sent 5 families on short breaks

organised by CAP.

o Comedy Club - this is now in its seventh year and hosts four or five shows per year and continues to gain an excellent

reputation in and around the area. Comedians and Carols again brought in many new contacts. The format of this was a

mixture of comedy and sung carols.

o The Art group is for those who enjoy creating in any medium and the atmosphere is informal, friendly and social. There

was an exhibition in the main building at the end of the summer and some of those pieces of work will be on display for the

AGM.

o We belong to the Retford Business Forum which keeps us informed and updated with all aspects of business in the town.

o We link regularly with Bassetlaw Community Voluntary Service, Citizens' Advice Bureau, and organisations connected with

work placements as well as providing help in training volunteers,

o We continue to serve Bassetlaw Street Pastors working closely with the local authority and police.

o We continue to run Spirit Café - a place where people who have lost spiritual direction can come to receive healing,

prayer, peace or a place to quietly reflect on life.

o We are part of the North Nottinghamshire Support Partnership. This is a multi-agency advice and support network for

adults in Bassetlaw through a single point of access.

o We are members of the Bassetlaw Financial Inclusion Forum. This is a networking and information-sharing forum,

convened by Bassetlaw District Council.

o We thank Remedi, Inspire Learning and the Elizabethan Academy for sending students to us for work experience.

The site continues to be used by a number of agencies and organisations for the provision of their services. The hiring of the

premises by these organisations has helped in the funding of many of our projects to help those who are in need in the area

and who attend our various groups.

These have included regular use by the A1 Housing/ Bassetlaw District Council Tenant Forum, Autism East Midlands, BDC,

Bassetlaw Community Voluntary Service, Bereavement Counselling, Footsteps Dance Classes, Ground Level Ministries,

Home Instead Let's Sing, Hornby, Jo Jingles, Mellors and Kirk, MS Society, National Diabetes Prevention Programme,

Notts County Council, NCT Antenatal groups and Bumps and Babies, NHS BCCG, Notts SVS, Slimmer's World, Fitness

and Fun, Sure Start, University of 3rd Age, Various Counselling Services, Weight Watchers, Working Win. These have run

alongside ad hoc use by a number of other organisations.

Highlights of the year

- Over 1200 shoeboxes were collected, checked, sealed and sent to Macedonia with Samaritan's Purse, Operation

Christmas Child.

- Seeing a continued growth of good relationships with parents, families, users of The Well and partners in the community.

- Seeing the influence of The Well serve the community through partnering with the Health Service, Schools, Council, BCVS

and others.

-Seeing the continued work of CAP and CAP money helping people become released from debt.

-Seeing the positive effect the Community Projects has on the lives of the community folk participating in the groups and

activities run in the building

FINANCIAL REVIEW

Reserves policy

Funds have been generated from the various organisations on a subscription basis as well as donations from individuals in

support of these organisations. A surplus/(deficit) of (£17,214) has been generated during the period from a total income of

£39,370.

Funding support has been received from Retford Baptist Church to cover general expenses (mainly the salary of the CAP

manager).

The Directors aim to ensure sufficient reserves are held to meet all liabilities of the company. With this is mind, commitments

are not made unless the Directors are satisfied the appropriate financial resources are available. The directors have

formulated and agreed a reserves policy.

FUTURE PLANS

The charity acknowledges that it could not serve the community without the amazing band of volunteers who serve our

groups and activities. We are so aware of all the help we receive in catering, running groups, supporting staff, preparing

rooms, welcoming visitors, supporting with IT. Many volunteers come each week to serve on teams and ensure all groups

are run to a high standard. This help is appreciated by the trustees, staff and those we serve. It is so exciting to see The

Well, Retford Baptist Church partnering with the community folk of Retford to serve the children and adults of our town and

villages.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee,

as defined by the Companies Act 2006.

The board of Directors is made up of the Trustees noted below. They retain direct responsibility for all legal and financial

matters.

Recruitment and appointment of new trustees

Trustees are appointed by the members of the company. Trustees/Directors are required to retire by rotation at the AGM but

may offer themselves for re-appointment if qualified and willing. Rev John Brewster and Mr Mike Pinkerton were re-elected

during the year.

Risk management

The Trustees continue to monitor the major risks to which the charity is exposed, in particular to its operations and finances

and are satisfied that systems are in place to mitigate our exposure to the major risks which are adequate and appropriate to

the size of the charity and the nature of its operations.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05861418 (England and Wales)

Registered Charity number

1116491

Registered office

The Well

Hospital Road

RETFORD

DN22 7BD

Trustees

Rev. J. Brewster

Rev. R. J. Warren

M. J. Pinkerton

Mrs. J. A. Coulson

Company Secretary

Mr. M. J. Pinkerton

Independent Examiner

C. M. Tams

A.C.A

Smethurst & Co LLP

12 Abbey Road

GRIMSBY

DN32 0HL

Bankers

Yorkshire Bank plc

East Midlands Regional Centre

1st Floor, Lock House

Beeston

NOTTINGHAM

DN22 7BD

Solicitors

Ellis-Fermor & Negus

2 Devonshire Avenure

Beeston

NOTTINGHAM

NG9 1BS

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of The Well Community Projects for the purposes of company law) are responsible

for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom

Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of

the state of affairs of the charitable company and of the incoming resources and application of resources, including the

income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are

required to

-	select suitable accounting policies and then apply them consistently;

-	observe the methods and principles in the Charity SORP;

-	make judgements and estimates that are reasonable and prudent;

-	prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the

financial position of the charitable company and to enable them to ensure that the financial statements comply with the

Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking

reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 25 February 2020 and signed on its behalf by:

Rev. J. Brewster - Trustee

Independent examiner's report to the trustees of The Well Community Projects ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2019.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the

preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and

are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out

under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions

given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination

giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be

drawn in this report in order to enable a proper understanding of the accounts to be reached.

C. M. Tams

A.C.A

Smethurst & Co LLP

12 Abbey Road

GRIMSBY

DN32 0HL

25 February 2020

30.6.19

30.6.18

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

18,178

910

19,088

17,838

Charitable activities

Services Provided

18,437

1,845

20,282

20,401

Total

36,615

2,755

39,370

38,239

EXPENDITURE ON

Charitable activities

Services Provided

53,829

2,755

56,584

41,433

NET INCOME/(EXPENDITURE)

(17,214

)

-

(17,214

)

(3,194

)

RECONCILIATION OF FUNDS

Total funds brought forward

29,424

-

29,424

32,618

TOTAL FUNDS CARRIED FORWARD

12,210

-

12,210

29,424

30.6.19

30.6.18

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

7

1,363

-

1,363

2,354

CURRENT ASSETS

Debtors

8

159

-

159

280

Cash at bank and in hand

38,704

-

38,704

50,409

38,863

-

38,863

50,689

CREDITORS

Amounts falling due within one year

9

(28,016

)

-

(28,016

)

(23,619

)

NET CURRENT ASSETS

10,847

-

10,847

27,070

TOTAL ASSETS LESS CURRENT LIABILITIES

12,210

-

12,210

29,424

NET ASSETS

12,210

-

12,210

29,424

FUNDS

11

Unrestricted funds

12,210

29,424

TOTAL FUNDS

12,210

29,424

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 June 2019.

The members have not required the company to obtain an audit of its financial statements for the year ended 30 June 2019 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees on 25 February 2020 and were signed on its behalf by:

J. Brewster - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been

prepared in accordance with the Charities SORP (FRS 102 updated by bulletin 1) 'Accounting and Reporting by

Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with

the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)',

Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'

and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Incoming resources

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is

probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the

charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable

that the income will be received and the amount can be measured reliably. Where terms and conditions have not

been met or uncertainty exists as to whether the charity can meet the terms or conditions otherwise within its control,

the income is not recognised but deferred as a liability until it is probable that the terms or conditions imposed can

be met. Deferred income is released to income in the reporting period in which the performance-related or other

conditions that limit recognition are met.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all

cost related to the category. Where costs cannot be directly attributed to particular headings they have been

allocated to activities on a basis consistent with the use of resources.

The management of the organisation is carried out without charge by volunteers. This intangible cost is not

included in the statement of financial activities as there is no measurable cost to the volunteers for their service.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery

-

33% Straight Line and 25% Straight Line

Fixtures and fittings

-

10% Straight Line

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions

arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable

company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2.	DONATIONS AND LEGACIES

30.6.19

30.6.18

£

£

Donations

961

1,401

Grants for core funding

18,127

16,437

19,088

17,838

Grants received, included in the above, are as follows:

30.6.19

30.6.18

£

£

Retford Baptist Church

18,127

16,437

These amounts are being used to support and develop the services being offered by The Well Community Projects.

3.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

30.6.19

30.6.18

£

£

Independent examiners fee

390

372

Depreciation - owned assets

1,131

1,394

4.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 June 2019 nor for the year ended

30 June 2018.

Trustees' expenses

There were no trustees' expenses paid for the year ended 30 June 2019 nor for the year ended 30 June 2018.

5.	STAFF COSTS

The average monthly number of employees during the year was as follows:

30.6.19

30.6.18

Direct Charitable

1

1

No employees received emoluments in excess of £60,000.

Key management are considered to be the trustees.

6.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

17,260

578

17,838

Charitable activities

Services Provided

20,401

-

20,401

Total

37,661

578

38,239

EXPENDITURE ON

Charitable activities

Services Provided

40,855

578

41,433

NET INCOME/(EXPENDITURE)

(3,194

)

-

(3,194

)

RECONCILIATION OF FUNDS

Total funds brought forward

32,618

-

32,618

TOTAL FUNDS CARRIED FORWARD

29,424

-

29,424

7.	TANGIBLE FIXED ASSETS

Fixtures

Plant and

and

machinery

fittings

Totals

£

£

£

COST

At 1 July 2018

12,205

5,487

17,692

Additions

-

140

140

At 30 June 2019

12,205

5,627

17,832

DEPRECIATION

At 1 July 2018

10,741

4,597

15,338

Charge for year

650

481

1,131

At 30 June 2019

11,391

5,078

16,469

NET BOOK VALUE

At 30 June 2019

814

549

1,363

At 30 June 2018

1,464

890

2,354

8.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

30.6.19

30.6.18

£

£

Trade debtors

-

122

Other debtors

159

158

159

280

9.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

30.6.19

30.6.18

£

£

Trade creditors

-

250

Other creditors

28,016

23,369

28,016

23,619

10.	LEASING AGREEMENTS

Minimum lease payments under non-cancellable operating leases fall due as follows:

30.6.19

30.6.18

£

£

Within one year

1,619

1,619

Between one and five years

4,453

6,072

6,072

7,691

11.	MOVEMENT IN FUNDS

Net

movement

At

At 1.7.18

in funds

30.6.19

£

£

£

Unrestricted funds

General fund

29,424

(17,214

)

12,210

TOTAL FUNDS

29,424

(17,214

)

12,210

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

36,615

(53,829

)

(17,214

)

Restricted funds

Debt counselling service

1,845

(1,845

)

-

CAP

575

(575

)

-

Other

335

(335

)

-

2,755

(2,755

)

-

TOTAL FUNDS

39,370

(56,584

)

(17,214

)

Comparatives for movement in funds

Net

movement

At

At 1.7.17

in funds

30.6.18

£

£

£

Unrestricted funds

General fund

32,618

(3,194

)

29,424

TOTAL FUNDS

32,618

(3,194

)

29,424

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

37,661

(40,855

)

(3,194

)

Restricted funds

CAP

279

(279

)

-

Other

299

(299

)

-

578

(578

)

-

TOTAL FUNDS

38,239

(41,433

)

(3,194

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.7.17

in funds

30.6.19

£

£

£

Unrestricted funds

General fund

32,618

(20,408

)

12,210

TOTAL FUNDS

32,618

(20,408

)

12,210

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as

follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

74,276

(94,684

)

(20,408

)

Restricted funds

Debt counselling service

1,845

(1,845

)

-

CAP

854

(854

)

-

Other

634

(634

)

-

3,333

(3,333

)

-

TOTAL FUNDS

77,609

(98,017

)

(20,408

)

The General Community Fund is available to be used by any of the projects being operated by The Well Community

Projects.

Included in restricted funds is the following;

Donations were received for CAP during the year towards CAP job club.

Amounts received from ACTS 435 were allocated to the CAP debt counselling service to fund the purchase of

furniture for beneficiaries.

Other restricted amounts relate to The Shoe Box Appeal and Operation Christmas Child.

12.	EMPLOYEE BENEFIT OBLIGATIONS

The charity makes contributions into a defined contribution scheme for its employees. The amount charged to the

Statement Of Financial Activities during the year was £239 (2018:£130). There were no pension amounts

outstanding at the 30th June, 2019.

13.	RELATED PARTY DISCLOSURES

Transactions and balances with related parties were as follows:

Transaction Value

Balance due/ (owed

)

at 30 June 2019

£

£

Donations from Retford Baptist Church

18,127

Establishment charges from Retford Baptist Church

3,758

Donations to Retford Baptist Church

15,000

Wages, social security and pension costs charges from Retford Baptist Church

18,002

Amounts outstanding owed to Retford Baptist Church

(25,111

)