Trent Dementia - Charities report - 19.1

REGISTERED COMPANY NUMBER: 05409539 (England and Wales)

REGISTERED CHARITY NUMBER: 1109855

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2019

for

Trent Dementia Services Development

Centre

Trent Dementia Services Development

Centre

Contents of the Financial Statements

for the Year Ended 31 March 2019

Page

Report of the Trustees

1 to 5

Independent Examiner's Report

6

Statement of Financial Activities

7

Balance Sheet

8 to 9

Notes to the Financial Statements

10 to 14

Trent Dementia Services Development

Centre

Report of the Trustees

for the Year Ended 31 March 2019

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their

report with the financial statements of the charity for the year ended 31 March 2019. The trustees have

adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice

applicable to charities preparing their accounts in accordance with the Financial Reporting Standard

applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

CHAIR'S INTRODUCTION

I am delighted to present this report for an excellent year 2018-19. We are especially proud of the event Life

with Dementia, which took place at Nottingham Racecourse on 14th November 2018. The event was

genuinely user-led, well attended and enthusiastically received. It reflected the excellent work done by our

project manager, project development worker and core advisory group. We have managed our finances

prudently and we gratefully acknowledge the generous support of Dementia Research UK. We have improved

our standards of governance by updating our internal policies. We have no safeguarding or data protection

issues to report in the past year.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The company's objects and principal activities are:

To advance education of persons who work with people who have dementia and similar conditions and those

who care for them.

For the benefit of the public by promoting the development of high quality services for such people and their

carers.

Trustees decided to launch Trent Dementia new website on 11th September 2018. The new website's

address is: www.trentdementia.org.uk with a new logo.

The main focus of the work of the charity this year are the project of empowerment for people with dementia

and their carers, called Life with Dementia, and Nottingham DEEP Support Hub that helps initiate and support

peer support DEEP groups in Nottingham. We were awarded £7,438.00 by Innovations in Dementia following

the DEEP Working Together Grant to develop a Hub for DEEP in Nottingham. Trustees decided to continue

working with the Project Manager from last year to manage Nottingham DEEP Support Hub and Life with

Dementia projects. The project manager is working on self-employed basis.

The project manager so far has published one article about the Life with Dementia project in Dementia Care

Journal. She provides monthly updates about the project to the Trustees. In July 2019 the Project Manager

reported that she submitted a bid to collaborate across the DEEP network to develop and pilot a virtual peer

support group. The charity was awarded the full cost of £7,500 to facilitate eight virtual meetings, collaborate

on developing resources including guidelines on boundaries, ground rules and formats. The charity was paid

£5,000 initially. The remaining £2,500 is to support a gathering of participants to share learning and finalise

guidelines.

For Nottingham DEEP Support Hub, the Trustees decided at 13th February 2019 meeting to recruit two

freelance project workers. Their pay is to come from the Innovations in Dementia DEEP grant. The job advert

was put on Trent Dementia's new website and Twitter page. The recruitment had two stages: written

application and interview. The interview panel consisted of the project manager, two members of the Core

Advisory group, and one Trustee. The sessional workers' induction session was on July 3rd, 2019. Right now

they are waiting for their Enhanced DBS check and references to arrive. The freelance project workers will

provide support to individuals and groups who wish to establish or participate in DEEP groups across

Nottingham. This may include:

- Logistical Support, for example, arranging travel tickets or booking venues

- Development Support, for example, promoting new groups, helping to prepare marketing information,

offering support to access the internet and social media or offer workshops on specific topics

- Pastoral Support, for example, supporting people to facilitate groups or help to resolve any difficulties within

the group - issues with access, relationships or enabling people to participate in activities.

Trustees also intended to support four bursaries for the Leading Dance for Older People 2- day training

course. The course was scheduled for May 18th and June 8th, but was delayed.

We still have our advisor who brings new insights and experiences from a carers perspective. We are still

receiving our grant funding from Dementia Research UK in the amount of £2000 per month.

Our part-time administrative officer still helps with day to day administration of the charity. She will help with

responding to enquiries, contributing to the development of a new website, project and events; supporting

trustees maintaining and updating essential charity records, including policies; working with trustees to

complete annual returns to the Charity Commission and Companies House; and maintaining up-to-date and

accurate information. She helps Life with Dementia project 11 hours per week on a freelance basis.

The Charity has got now Employer's Liability and Public Liability Insurance with CASE Charity Insurance for

their project which was updated in June 2019. Trustees also received free legal assistance with reviewing

policies at probono Law Works Not-For-Profit a programme through their Honorary Counsel pilot project. The

law firm that sent the review was ReedSmith. Henry Birkbeck sent a review on 4th July 2019 to be decided

upon by Trustees in their AGM on 10th July 2019.

The responsible person for Safeguarding in the charity is TD. The Data protection officer is MC. The

Safeguarding policy needs to be updated this year 2019.

ACHIEVEMENT AND PERFORMANCE

Training

We now have our monthly core advisory group meetings which consists of four people living with dementia in

Nottinghamshire. Three members from the 2018 Core Advisory Group dropped out. Three new members

were added. The new members were friends with the two Core Advisory group members in Nottingham.

These meetings started on 22nd January 2019. They had their fifth meeting on 13th June 2019. They are

planning to have a free event on October 10th which is designed and led by people living with dementia. They

decided to have a day out on 14th August, 2019. They will finalise the themes in their September meeting.

The meetings provided us valuable intelligence, enhancing our training portfolio and enabled us to possibly

hold the first DEEP social group in Nottingham during the event and assist people with dementia and their

carers to organise events and ask the service providers in the field to provide services according to their

rights and needs.

AT Dementia

The Charity has continued supporting the ATdementia website and updating its resources for assistance

technology. The Disabled Living Foundation has agreed to manage ATdementia from next year. Trustees

decided on 13th February to ask DLF to finalise the adoption of AT Guide and ATdementia in six months.

Otherwise it would be winded down.

Plans for next year

The National Lottery Awards for All was paid into the charity's account on 7th December 2018 in the amount

of £9,848.00 for Life with Dementia 2018 project. This project was in collaboration with Innovations in

Dementia and DEEP in East Midlands region. The project manager has applied to several funding resources

to secure funding for the second year of Life with Dementia project in 2019. They consultations of the core

advisory group will lead to an event on October 10th organised by people with dementia. For this project,

trustees are using the service of the project manager on a freelance basis. The core advisory group

consultation process continued in 2019 with three new people. The consultation process also helps us to

develop an up-to-date vision for Trent Dementia that sets it apart from other services in the region. In

particular this is focusing on new and innovative ways of providing the services that people with dementia tell

us that they want and need.

Project Manager also applied for Working Together Grant to develop a virtual peer support group for

facilitators of DEEP groups. The project manager reported in July 2019 that the pilot group started on July

4th, 2019. There is a lot of interest and potential for further development. The meetings will eventually result in

developing resources including guidelines on boundaries, ground rules and formats. The application was

successful. The fund is yet to be paid into Trent Dementia account. We intend working closely with

Innovations in Dementia in developing our consultation process which offers new opportunities to expand our

activities e.g. consultancy services to businesses.

Funds held as custodian trustees on behalf of others

Trent Dementia charity has got no assets. It operates on individual donations and grant funding from

Dementia Research UK received monthly. The money is now in Lloyds bank business account. The money

was manually transferred by SB from NatWest account to Lloyds new account on 13th and 14th December,

2017. The account has got four signatories: TD, SB, JL, and PF. All cheques need one signatory to sign for

authorisation. We are in the process of moved our bank from NatWest to Lloyds, because of security and

more efficiency. NatWest account is still open in case any money is paid into the old account. Trustees

decided to close the NatWest account if the balance is zero for the duration of a year.

The charity also had £6,434.39 in restricted fund from Abbeyfield Society which made two payments of £5K in

2015 and 2016 (total £10K) to Trent Dementia for payment to a researcher for Evaluation of Imagine Arts: for

payment to undertake Social Return on Investment component of research. After contacting Abbeyfield, they

said on 6th June that the all unspent funds need to be refunded to Abbeyfield.

FINANCIAL REVIEW

Financial position

The charity operated at a small surplus for the period. As indicated above, a significant spend on a new

project is anticipated in the future.

Reserves policy

The charity's reserves comprise of general reserves to provide working capital and to secure the continuity of

the charities activities in the future.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going

concern.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The organisation is a charitable company limited by guarantee, incorporated on 31 March 2005 and registered

as a charity on 3 June 2005. The company is governed by its Memorandum and Articles of Association which

are on public file at Companies House and also available at the registered office. The extent of each voting

member's liability in the event of a winding up is limited to £1.

Recruitment and appointment of new trustees

The directors of the company are also the charity trustees for the purposes of charity law and under the

company's Articles of Association are known as the Management Committee. The number of trustees

permitted by the Articles of Association shall be not less than three and not more than twelve. The Articles

require that one third of the trustees shall retire by rotation at each annual general meeting being then eligible

for re-appointment. The Annual General Meeting (AGM) took place on 5th April 2017. SB, KHD, JL, and HP

stepped down and were re-appointed again as trustees. TD stepped down as the chair and was reappointed

by the board of trustees.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05409539 (England and Wales)

Registered Charity number

1109855

Registered office

The Institute of Mental Health

University of Nottingham,Innovation Park

Triumph Road

Nottingham

Nottinghamshire

NG7 2TU

Trustees

S D Burrow

Senior Lecturer

T R Dening

Medical Practitioner

K Harrison Dening

Consultant Nurse

J E B Lindesay

Retired

K D Morris

Dementia Lead

- resigned 26.7.18

H V Pusey

Senior Lecturer

J Schneider

Professor Of Mental Health & Social Care

P Foster

Operations Manager - Alzheimers Society

M P Craven

Researcher

Independent examiner

Botham Accounting Limited

Chartered Accountants

14 Clarendon Street

Nottingham

Nottinghamshire

NG1 5HQ

Approved by order of the board of trustees on 17 December 2019 and signed on its behalf by:

M P Craven - Trustee

Independent Examiner's Report to the Trustees of

Trent Dementia Services Development

Centre

Independent examiner's report to the trustees of Trent Dementia Services Development Centre ('the

Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2019.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.

the accounts do not accord with those records; or

3.

the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Gareth Cook

Botham Accounting Limited

Chartered Accountants

14 Clarendon Street

Nottingham

Nottinghamshire

NG1 5HQ

19 December 2019

Trent Dementia Services Development

Centre

Statement of Financial Activities

(Incorporating an Income and Expenditure Account)

for the Year Ended 31 March 2019

2019

2018

Unrestricted fund

Restricted fund

Total funds

Total funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

33,487

9,848

43,335

26,246

Other trading activities

2

-

-

-

228

Total

33,487

9,848

43,335

26,474

EXPENDITURE ON

Charitable activities

Unrestricted

26,200

10,368

36,568

-

Goverance costs

2,550

-

2,550

1,893

Operation of website and training

3,107

-

3,107

21,660

Total

31,857

10,368

42,225

23,553

NET INCOME/(EXPENDITURE)

1,630

(520

)

1,110

2,921

RECONCILIATION OF FUNDS

Total funds brought forward

28,790

7,804

36,594

33,673

TOTAL FUNDS CARRIED FORWARD

30,420

7,284

37,704

36,594

Trent Dementia Services Development

Centre

Balance Sheet

At 31 March 2019

2019

2018

Unrestricted fund

Restricted fund

Total funds

Total funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

6

-

-

-

124

CURRENT ASSETS

Debtors

7

-

-

-

296

Cash at bank and in hand

32,340

7,284

39,624

37,734

32,340

7,284

39,624

38,030

CREDITORS

Amounts falling due within one year

8

(1,920

)

-

(1,920

)

(1,560

)

NET CURRENT ASSETS

30,420

7,284

37,704

36,470

TOTAL ASSETS LESS CURRENT LIABILITIES

30,420

7,284

37,704

36,594

NET ASSETS

30,420

7,284

37,704

36,594

FUNDS

9

Unrestricted funds

30,420

28,790

Restricted funds

7,284

7,804

TOTAL FUNDS

37,704

36,594

The charitable company is entitled to exemption from audit under

Section 477 of the Companies Act 2006 for the year ended 31 March 2019.

The members have not required the company to obtain an audit of its financial statements for the year ended

31 March 2019 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)

ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the

Companies Act 2006 relating to charitable small companies.

The financial statements were approved by the Board of Trustees on 17 December 2019 and were signed on its behalf by:

M P Craven -Trustee

Trent Dementia Services Development

Centre

Notes to the Financial Statements

for the Year Ended 31 March 2019

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102,

have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by

Charities: Statement of Recommended Practice applicable to charities preparing their accounts in

accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS

102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard

applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements

have been prepared under the historical cost convention.

The charity has taken advantage of the following disclosure exemption in preparing these financial

statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and

Republic of Ireland':

-

the requirements of Section 7 Statement of Cash Flows.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the

funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation

committing the charity to that expenditure, it is probable that a transfer of economic benefits will be

required in settlement and the amount of the obligation can be measured reliably. Expenditure is

accounted for on an accruals basis and has been classified under headings that aggregate all cost

related to the category. Where costs cannot be directly attributed to particular headings they have been

allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated

useful life.

Equipment

- 25% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the

trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity.

Restrictions arise when specified by the donor or when funds are raised for particular restricted

purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial

statements.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial

recognition at settlement amount after any trade discounts or amount advanced by the

charity. Subsequently, they are measured at the cash or other consideration expected to

be received.

Creditors

Creditors are initially recognised at fair value and thereafter stated at amortised cost using the effective

interest method unless the effect of discounting would be immaterial, in which case it is stated at cost

Cash at hand

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and

other short-term highly liquid investments with original maturities of three months or less.

2.	OTHER TRADING ACTIVITIES

2019

2018

£

£

Conference income

-

228

3.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2019

2018

£

£

Depreciation - owned assets

124

41

4.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2019 nor for the

year ended 31 March 2018.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2019 nor for the year ended

31 March 2018.

5.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted fund

Restricted fund

Total funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

26,246

-

26,246

Other trading activities

228

-

228

Total

26,474

-

26,474

EXPENDITURE ON

Charitable activities

Goverance costs

1,893

-

1,893

Operation of website and training

21,660

-

21,660

Total

23,553

-

23,553

NET INCOME/(EXPENDITURE)

2,921

-

2,921

RECONCILIATION OF FUNDS

Total funds brought forward

25,869

7,804

33,673

TOTAL FUNDS CARRIED FORWARD

28,790

7,804

36,594

6.	TANGIBLE FIXED ASSETS

Equipment

£

COST

At 1 April 2018 and 31 March 2019

5,196

DEPRECIATION

At 1 April 2018

5,072

Charge for year

124

At 31 March 2019

5,196

NET BOOK VALUE

At 31 March 2019

-

At 31 March 2018

124

7.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2019

2018

£

£

Prepayments

-

296

8.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2019

2018

£

£

Accrued expenses

1,920

1,560

9.	MOVEMENT IN FUNDS

At 1.4.18

Net movement in funds

At 31.3.19

£

£

£

Unrestricted funds

General fund

28,790

1,630

30,420

Restricted funds

Restricted Funds

7,804

(520

)

7,284

TOTAL FUNDS

36,594

1,110

37,704

Net movement in funds, included in the above are as follows:

Incoming resources

Resources expended

Movement in funds

£

£

£

Unrestricted funds

General fund

33,487

(31,857

)

1,630

Restricted funds

Restricted Funds

9,848

(10,368

)

(520

)

TOTAL FUNDS

43,335

(42,225

)

1,110

Comparatives for movement in funds

At 1.4.17

Net movement in funds

At 31.3.18

£

£

£

Unrestricted Funds

General fund

25,869

2,921

28,790

Restricted Funds

Restricted Funds

7,804

-

7,804

TOTAL FUNDS

33,673

2,921

36,594

Comparative net movement in funds, included in the above are as follows:

Incoming resources

Resources expended

Movement in funds

£

£

£

Unrestricted funds

General fund

26,474

(23,553

)

2,921

TOTAL FUNDS

26,474

(23,553

)

2,921

A current year 12 months and prior year 12 months combined position is as follows:

At 1.4.17

Net movement in funds

At 31.3.19

£

£

£

Unrestricted funds

General fund

25,869

4,551

30,420

Restricted funds

Restricted Funds

7,804

(520

)

7,284

TOTAL FUNDS

33,673

4,031

37,704

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming resources

Resources expended

Movement in funds

£

£

£

Unrestricted funds

General fund

59,961

(55,410

)

4,551

Restricted funds

Restricted Funds

9,848

(10,368

)

(520

)

TOTAL FUNDS

69,809

(65,778

)

4,031

10.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2019.