Botcherby Community Association Charity Accounts

Botcherby Community Association Charity Accounts

BOTCHERBY COMMUNITY ASSOCIATION - Company Information

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COMPANY REGISTRATION NUMBER: 04804820
CHARITY REGISTRATION NUMBER: 1103492
Botcherby Community Association
Company Limited by Guarantee
Unaudited Financial Statements
31 March 2019
Botcherby Community Association
Company Limited by Guarantee
Financial Statements
Year ended 31 March 2019
Page
Trustees' annual report (incorporating the director's report)
1
Independent examiner's report to the trustees
4
Statement of financial activities (including income and expenditure account)
5
Statement of financial position
6
Notes to the financial statements
7
Botcherby Community Association
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 31 March 2019
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2019 .
Reference and administrative details
Registered charity name
Botcherby Community Association
Charity registration number
1103492
Company registration number
04804820
Principal office and registered
Victoria Road
office
Carlisle
Cumbria
CA1 2UE
The trustees
Mr M Patterson
Tracey Gannon
Chloe Brownlee-Chapman
Mr A Brown
Jenna Sutherland
Jeff Bomford
(Appointed 8 August 2018)
Cllr Niall McNulty
(Appointed 5 June 2019)
Patricia Edgar
(Resigned 19 June 2018)
Cllr Robert Betton
(Resigned 19 June 2018)
Lucy Patrick
(Resigned 8 August 2018)
Anne Glendinning
(Resigned 5 June 2019)
Cllr Jack Paton
(Served from 19 June 2018 to 8 August 2018)
Company secretary
Helen Fisher
Independent examiner
Mr RW Gordon, FCA
Briar Lea House
Brampton Road
Longtown
Carlisle
Cumbria
CA6 5TN
Structure, governance and management
The Centre operates under a Management Committee of 8 management trustees (1 of whom are Botcherby Ward Councillors). Employees include 1 Managers and 4 other members of staff.
Objectives and activities
The objectives are:
To advance education and provide facilities for recreation and leisure time with the object of improving conditions of life.
To maintain and manage the establishment of a Community Centre.
To promote other charitable purposes.
Achievements and performance
This year, our main focus has been on Health and Wellbeing. We are pleased to report that the community gym has exceeded all expectations and is now our second highest income generator (with grant income, being the first).
We have worked hard on improving the outside appearance of the Centre, as it didn't reflect the newly refurbished interior.
Whilst this year saw the demise of our Youth Club and Luncheon Club, we have found other ways to encourage these age groups into the Centre - Junior Gym and Breakfast Club.
We signed up to the FareShare scheme and also collect food surplus from local supermarkets, which we then distribute amongst the community on a weekly basis.
Financial review
The results from the financial year shown in these financial statements are regarded as satisfactory.
Plans for future periods
The centre continues to strive to provide the highest possible service to the local residents whilst ensuring that expenditure is controlled.
To build on the success of the gym and secure funding to start our own Exercise on Referral scheme.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved on 25 July 2019 and signed on behalf of the board of trustees by:
Chloe Brownlee-Chapman
Helen Fisher
Trustee
Charity Secretary
Botcherby Community Association
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Botcherby Community Association
Year ended 31 March 2019
I report to the trustees on my examination of the financial statements of Botcherby Community Association ('the charity') for the year ended 31 March 2019.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr RW Gordon, FCA Independent Examiner
Briar Lea House Brampton Road Longtown Carlisle Cumbria CA6 5TN
25 July 2019
Botcherby Community Association
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 31 March 2019
2019
2018
Unrestricted funds
Restricted funds
Total funds
Total funds
Note
£
£
£
£
Income and endowments
Donations and legacies
5
28,203
13,020
41,223
27,307
Charitable activities
6
64,962
–
64,962
98,440
Investment income
7
253
–
253
1,153
--------
--------
---------
---------
Total income
93,418
13,020
106,438
126,900
--------
--------
---------
---------
Expenditure
Expenditure on charitable activities
8,9
70,633
25,708
96,341
92,118
Other expenditure
11
3,070
675
3,745
33,366
--------
--------
---------
---------
Total expenditure
73,703
26,383
100,086
125,484
--------
--------
---------
---------
--------
--------
---------
---------
Net income and net movement in funds
19,715
( 13,363)
6,352
1,416
--------
--------
---------
---------
Reconciliation of funds
Total funds brought forward
260,176
13,363
273,539
272,123
---------
--------
---------
---------
Total funds carried forward
279,891
–
279,891
273,539
---------
--------
---------
---------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Botcherby Community Association
Company Limited by Guarantee
Statement of Financial Position
31 March 2019
2019
2018
Note
£
£
£
Fixed assets
Tangible fixed assets
17
100,448
101,931
Current assets
Debtors
18
1,729
6,005
Cash at bank and in hand
196,211
185,496
---------
---------
197,940
191,501
Creditors: amounts falling due within one year
19
18,497
19,893
---------
---------
Net current assets
179,443
171,608
---------
---------
Total assets less current liabilities
279,891
273,539
---------
---------
Net assets
279,891
273,539
---------
---------
Funds of the charity
Restricted funds
–
13,363
Unrestricted funds
279,891
260,176
---------
---------
Total charity funds
20
279,891
273,539
---------
---------
For the year ending 31 March 2019 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 25 July 2019 , and are signed on behalf of the board by:
Chloe Brownlee-Chapman
Trustee
Botcherby Community Association
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31 March 2019
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Victoria Road, Carlisle, Cumbria, CA1 2UE.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
Incoming resources All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditional entitled to the grant. Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included. Gifts including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable. Income from investments is included in the year in which it is receivable.
Going concern
There are no material uncertainties about the charity's ability to continue.
Disclosure exemptions
The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102: (a) No cash flow statement has been presented for the company. (b) Disclosures in respect of financial instruments have not been presented.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted .
Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.
Support costs are those incurred directly.
Tangible assets
All fixed assets are initially recorded at cost.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Office Equipment
-
25% reducing balance
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets. For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.
4. Limited by guarantee
Botcherby Community Association is a company limited by guarantee and accordingly does not have a share capital.
Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.
5. Donations and legacies
Unrestricted Funds
Restricted Funds
Total Funds 2019
£
£
£
Donations
Donations
450
–
450
Grants
Grants receivable
27,753
13,020
40,773
--------
--------
--------
28,203
13,020
41,223
--------
--------
--------
Unrestricted Funds
Restricted Funds
Total Funds 2018
£
£
£
Donations
Donations
3,730
–
3,730
Grants
Grants receivable
2,570
21,007
23,577
-------
--------
--------
6,300
21,007
27,307
-------
--------
--------
6. Charitable activities
Unrestricted Funds
Total Funds 2019
Unrestricted Funds
Total Funds 2018
£
£
£
£
Administration and letting
47,832
47,832
26,549
26,549
Luncheon club
3,717
3,717
1,310
1,310
Gym income
9,826
9,826
2,917
2,917
Insurance claims
–
–
56,225
56,225
Youthwork
–
–
10,130
10,130
Rijo income
2,483
2,483
1,309
1,309
Walking football
607
607
–
–
Fareshare
497
497
–
–
--------
--------
--------
--------
64,962
64,962
98,440
98,440
--------
--------
--------
--------
7. Investment income
Unrestricted Funds
Total Funds 2019
Unrestricted Funds
Total Funds 2018
£
£
£
£
Bank interest receivable
253
253
1,153
1,153
----
----
-------
-------
8. Expenditure on charitable activities by fund type
Unrestricted Funds
Restricted Funds
Total Funds 2019
£
£
£
Centre
62,764
25,708
88,472
Luncheon Club
3,182
–
3,182
Support costs
4,687
–
4,687
--------
--------
--------
70,633
25,708
96,341
--------
--------
--------
Unrestricted Funds
Restricted Funds
Total Funds 2018
£
£
£
Centre
33,568
53,021
86,589
Luncheon Club
437
–
437
Support costs
5,092
–
5,092
--------
--------
--------
39,097
53,021
92,118
--------
--------
--------
9. Expenditure on charitable activities by activity type
Activities undertaken directly
Grant funding of activities
Support costs
Total funds 2019
Total fund 2018
£
£
£
£
£
Centre
1,942
86,530
–
88,472
86,589
Luncheon Club
3,182
–
–
3,182
437
Governance costs
–
–
4,687
4,687
5,092
-------
--------
-------
--------
--------
5,124
86,530
4,687
96,341
92,118
-------
--------
-------
--------
--------
10. Analysis of support costs
Independent Examination
Professional fees
Depreciation
Total 2019
Total 2018
£
£
£
£
£
Governance costs
480
2,724
1,483
4,687
5,092
----
-------
-------
-------
-------
11. Other expenditure
Unrestricted Funds
Restricted Funds
Total Funds 2019
£
£
£
Gym equipment
3,070
675
3,745
Softplay expenditure
–
–
–
-------
----
-------
3,070
675
3,745
-------
----
-------
Unrestricted Funds
Restricted Funds
Total Funds 2018
£
£
£
Gym equipment
–
20,657
20,657
Softplay expenditure
–
12,709
12,709
----
--------
--------
–
33,366
33,366
----
--------
--------
12. Net income
Net income is stated after charging/(crediting):
2019
2018
£
£
Depreciation of tangible fixed assets
1,483
1,977
-------
-------
13. Independent examination fees
2019
2018
£
£
Fees payable to the independent examiner for:
Independent examination of the financial statements
480
480
----
----
14. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2019
2018
£
£
Wages and salaries
52,801
48,767
--------
--------
The average head count of employees during the year was 4 (2018: 4). The average number of full-time equivalent employees during the year is analysed as follows:
2019
2018
No.
No.
Number of staff
4
4
----
----
No employee received employee benefits of more than £60,000 during the year (2018: Nil).
15. Trustee remuneration and expenses
Whilst the trustees can claim out of pocket expenses, none were claimed in the current or previous year.
No trustee received any remuneration.
16. Transfers between funds
The grants from the Council have been for the Salaries and Utilities. As this fund had a deficit at the year end a provision has been made to transfer the required funds from the general fund.
17. Tangible fixed assets
Land and buildings
Equipment
Total
£
£
£
Cost
At 1 April 2018 and 31 March 2019
96,000
17,402
113,402
--------
--------
---------
Depreciation
At 1 April 2018
–
11,471
11,471
Charge for the year
–
1,483
1,483
--------
--------
---------
At 31 March 2019
–
12,954
12,954
--------
--------
---------
Carrying amount
At 31 March 2019
96,000
4,448
100,448
--------
--------
---------
At 31 March 2018
96,000
5,931
101,931
--------
--------
---------
18. Debtors
2019
2018
£
£
Trade debtors
1,729
6,005
-------
-------
19. Creditors: amounts falling due within one year
2019
2018
£
£
Trade creditors
18,005
11,901
Accruals and deferred income
492
7,992
--------
--------
18,497
19,893
--------
--------
20. Analysis of charitable funds
Unrestricted funds
At 1 April 2018
Income
Expenditure
Transfers
At 31 March 2019
£
£
£
£
£
General funds
260,176
93,418
(73,703)
–
279,891
---------
--------
--------
----
---------
At 1 April 2017
Income
Expenditure
Transfers
At 31 March 2018
£
£
£
£
£
General funds
158,380
105,893
(39,097)
35,000
260,176
Gym Extension
35,000
–
–
(35,000)
–
---------
---------
--------
--------
---------
193,380
105,893
(39,097)
–
260,176
---------
---------
--------
--------
---------
Restricted funds
At 1 April 2018
Income
Expenditure
Transfers
At 31 March 2019
£
£
£
£
£
Salaries and utilities
4,477
13,020
(17,497)
–
–
Gym
675
–
(675)
–
–
Soft Play
8,211
–
(8,211)
–
–
--------
--------
--------
----
----
13,363
13,020
(26,383)
–
–
--------
--------
--------
----
----
At 1 April 2017
Income
Expenditure
Transfers
At 31 March 2018
£
£
£
£
£
Salaries and utilities
44,212
13,286
(53,021)
–
4,477
Gym
21,332
–
(20,657)
–
675
Soft Play
13,199
7,721
(12,709)
–
8,211
--------
--------
--------
----
--------
78,743
21,007
(86,387)
–
13,363
--------
--------
--------
----
--------
21. Analysis of net assets between funds
Unrestricted Funds
Restricted Funds
Total Funds 2019
£
£
£
Tangible fixed assets
100,448
–
100,448
Current assets
197,940
–
197,940
Creditors less than 1 year
(18,497)
–
(18,497)
---------
----
---------
Net assets
279,891
–
279,891
---------
----
---------
Unrestricted Funds
Restricted Funds
Total Funds 2018
£
£
£
Tangible fixed assets
101,931
–
101,931
Current assets
178,138
13,363
191,501
Creditors less than 1 year
(19,893)
–
(19,893)
---------
--------
---------
Net assets
260,176
13,363
273,539
---------
--------
---------