Conference Contacts Limited - Accounts to registrar (filleted) - small 18.2

REGISTERED NUMBER: 02118204 (England and Wales)

Report of the Director and

Unaudited Financial Statements for the Year Ended 31 December 2018

for

Conference Contacts Limited

Page

Company Information

1

Report of the Director

2

Balance Sheet

5

Notes to the Financial Statements

7

DIRECTOR:

Ms D E Ellis

SECRETARY:

Mr M Rooker

REGISTERED OFFICE:

Chartam House

16 College Avenue

Maidenhead

Berkshire

SL6 6AX

REGISTERED NUMBER:

02118204 (England and Wales)

ACCOUNTANTS:

Wilson Partners Limited

Chartered Accountants

5a Frascati Way

Maidenhead

Berkshire

SL6 4UY

The director presents her report with the financial statements of the company for the year ended 31 December 2018.

PRINCIPAL ACTIVITY

The principal activity of the company in the year under review was that of global event management.

REVIEW OF BUSINESS

Company Overview

Conference Contacts is one of the UK's most experienced and respected event organisers, having

successful been in business for over 30 years. The company's principal activity is the supply of meetings and

event management services.

When it comes to organising exceptional events, you can leave it all to us; using our creativity,

experience and contacts we can save you time and money.

Conference Contacts aims to provide high quality and seamless services to its customers on time and

within budget. The Organisation operates a Quality Management System that has gained BS EN ISO 9001:

2015 certification, including aspects specific to the sourcing and provision of venues, delegate

management, event management, other supplementary services and project management.

We are a full-service - and global - event management organisation. Some 85% of our clients are based

outside the UK. We service multinational audiences, staging international events in the EMEA, APAC, NAM

& CALA regions. We manage every aspect and at every turn, we are committed to control costs, seek out

value and maximise the return on our clients' event investments.

Business Review

2018 has seen the company employ a focused sales effort on broadening our already solid client base. An

expansion of our sales team has led to the company successfully pitching full service support to a host of

new clients. New client wins have been across a broad range of sectors to mitigate risk and include the likes

of SAP, Reckitt Benckiser, Toyota and Axis Capital. The projects undertaken have been delivered to our

usual exacting high standards which have already laid the platform for future, mutually advantageous and

profitable collaboration with these clients into 2020 and beyond.

In tandem with the new sales effort, our operations team has also continued to expand to cope with

increased business levels as we continue to manage and maintain, strategic, structured growth. We have

continued to retain and grow key account business, which has seen the company organically expand its

service portfolio to those accounts. The end result has meant the company has been operating several of

the largest events in our history with a truly global reach. Owing to market leading service delivery coupled

with strategic account management, key clients have been retained and levels of repeat business into 2020

and beyond remain strong.

Operationally, we have overseen the introduction and investment of new technology to help us increase

efficiency and widen our service portfolio. The business has seen an upgrade of IT infrastructure to the

Cloud to ensure the business is truly mobile and futureproof, strengthening our disaster recovery

mechanisms. A bespoke registration platform now allows us to provide a cost-effective, robust, flexible and

scalable registration tool for our clients. With the assistance of specialist consultants, the company has

seen significant investment in training and an overhaul in HR to ensure the company meets current

legislation and implements best practices. The introduction of a new HR platform has streamlined internal

processes and given greater control, planning and management of resources, whilst an online expense tool

has served to monitor and control cost to increase profitability.

We continue to grow alongside the success of the events we have facilitated for our clients. Our internal

systems and processes continue to develop and evolve around the growing complexities of those events.

Our continued high levels of business retention for both new and existing business is a true measure of our

clients' confidence in our ability to stage memorable, high-performing events; efficiently, on-time and

within budget.

Risk Management - The company continues to maintain a risk and financial management framework

whose primary function is to identify and mitigate the company's exposure to risk in order to protect the

company from events and circumstances that may be detrimental to its performance. Uncertainties in the

marketplace surrounding the current Brexit scenario have been at the forefront of our thinking, dovetailing

with preferred suppliers to ensure supply chains can be maintained as well as assessing potential impact to

the business due to changes in the political landscape.

Quality - Conference Contacts continue to seek constant improvement in quality assurance. We, as a

business, are committed to developing and improving the Quality Management System and its overall

effectiveness in order to enhance our customer's satisfaction. Our processes have been successfully

reviewed and audited by an external body to ensure that customer needs and expectations are determined

and fulfilled. Improvements to communication throughout the organisation has helped meet our

ever-changing customer needs. We have also invested heavily into a series of staff training to help maintain

the overall quality effort.

Corporate Social Responsibility (CSR) - Conference Contacts continues to maintain our Ecovadis Gold

rating, a globally recognised CSR platform helping to drive innovation in our sustainable procurements. We

are also immensely proud of our partnership with local charity, Thames Hospice. Thames Hospice provides

expert care for people living with life-limiting illnesses. Conference Contacts has maintained its links with

the local community with several successful fundraising efforts throughout the course of the year.

Financials

The results for the year to 31 December 2018 are set out in full in the Profit & Loss Account on page 3 but

the Company is pleased to highlight its increasing financial strength, reflecting its significant client success,

over the current and previous 4 accounting periods:

Year to 30April 2015

Year to 30April 2016

11 months to31 March 2017

9 months to 31December 2017

Year to 31December 2018

Turnover

£2,069,671

£2,167,199

£892,963

£1,067,223

£1,187,229

Operating profit

£309,727

£236,860

£329,330

£423,427

£513,475

Underlying EBITDA

£317,088

£253,020

£341,808

£473,464

£528,875

The Company's results from its ongoing, and successful, operations are further demonstrated by the cash

at bank at 31 December 2018 which was £1,831,295, up significantly from the 2017 balance of £1,302,993.

This improved cash position is reflected in its crucial liquidity ratio which stood at 3.14 for 2018, up from

1.19 in 2017. Liquidity, especially in the current highly uncertain trading environment, outlined above, is

one area that is actively monitored and managed by senior management within the Company.

DIRECTOR

Ms D E Ellis held office during the whole of the period from 1 January 2018 to the date of this report.

This report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006

relating to small companies.

ON BEHALF OF THE BOARD:

Ms D E Ellis - Director

1 April 2019

FIXED ASSETS

Tangible assets

4

6,018

21,419

CURRENT ASSETS

Debtors

5

618,156

823,667

Cash at bank and in hand

1,831,295

1,302,993

2,449,451

2,126,660

CREDITORS

Amounts falling due within one year

6

(1,714,884

)

(1,612,823

)

NET CURRENT ASSETS

734,567

513,837

TOTAL ASSETS LESS CURRENT LIABILITIES

740,585

535,256

PROVISIONS FOR LIABILITIES

(63

)

(2,786

)

NET ASSETS

740,522

532,470

CAPITAL AND RESERVES

Called up share capital

10,000

10,000

Retained earnings

730,522

522,470

SHAREHOLDERS' FUNDS

740,522

532,470

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2018.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2018 in accordance with Section 476 of the Companies Act 2006.

The director acknowledges her responsibilities for:

(a)	ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The financial statements have been prepared and delivered in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.

In accordance with Section 444 of the Companies Act 2006, the Income Statement has not been delivered.

The financial statements were approved by the director on 1 April 2019 and were signed by:

Ms D E Ellis - Director

1.	STATUTORY INFORMATION

Conference Contacts Limited is a private company, limited by shares , registered in England and

Wales. The company's registered number and registered office address can be found on the

Company Information page.

The presentation currency of the financial statements is the Pound Sterling (£).

2.	ACCOUNTING POLICIES

Basis of preparing the financial statements

These financial statements have been prepared in accordance with Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" including the provisions of Section 1A "Small Entities" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Significant judgements and estimates

In the application of the company's accounting policies the directors are required to make

judgements, estimates and assumptions about the carrying amounts of assets and liabilities that are

not readily apparent from other sources. The estimates and associated assumptions are based on

historical experience and other factors that are considered to be relevant. Actual results may differ

from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to

accounting estimates are recognised in the period in which the estimate is revised if the revision

affects only that period, or in the period of the revision and future periods if the revision affects

both current and future periods.

The company does not make significant estimates and assumptions concerning the future.

Turnover

Turnover comprises revenue recognised by the company in respect of services delivered through

corporate events during the year, exclusive of value added tax. Income is recognised when the event

takes place.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery

-

25% on cost

Tangible fixed assets are included at cost less depreciation and impairment.

Financial instruments

Basic financial instruments are recognised at amortised cost using the effective interest method,

except for investments in non-convertible preference and non-puttable preference and ordinary

shares, which are measured at fair value, with changes recognised in profit or loss. Derivative

financial instruments are initially recorded at cost and thereafter at fair value, with changes

recognised in profit and loss.

Taxation

Taxation for the year comprises current and deferred tax. Tax is recognised in the Income

Statement, except to the extent that it relates to items recognised in other comprehensive income

or directly in equity.

Current or deferred taxation assets and liabilities are not discounted.

Current tax is recognised at the amount of tax payable using the tax rates and laws that have been

enacted or substantively enacted by the balance sheet date.

Deferred tax

Deferred tax is recognised in respect of all timing differences that have originated but not reversed

at the balance sheet date.

Timing differences arise from the inclusion of income and expenses in tax assessments in periods

different from those in which they are recognised in financial statements. Deferred tax is measured

using tax rates and laws that have been enacted or substantively enacted by the year end and that

are expected to apply to the reversal of the timing difference.

Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is

probable that they will be recovered against the reversal of deferred tax liabilities or other future

taxable profits.

Foreign currencies

Assets and liabilities in foreign currencies are translated into sterling at the rates of exchange ruling

at the balance sheet date. Transactions in foreign currencies are translated into sterling at the rate

of exchange ruling at the date of transaction. Exchange differences are taken into account in arriving

at the operating result.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to profit or loss on a straight line basis over the

period of the lease.

Pension costs and other post-retirement benefits

The company operates a defined contribution pension scheme. Contributions payable to the

company's pension scheme are charged to profit or loss in the period to which they relate.

3.	EMPLOYEES AND DIRECTORS

The average number of employees during the year was 10 (2017 - 9 ) .

4.	TANGIBLE FIXED ASSETS

Plant and

machinery

etc

£

COST

At 1 January 2018

and 31 December 2018

225,519

DEPRECIATION

At 1 January 2018

204,100

Charge for year

15,401

At 31 December 2018

219,501

NET BOOK VALUE

At 31 December 2018

6,018

At 31 December 2017

21,419

5.

DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.12.18

31.12.17

£

£

Trade debtors

402,734

714,554

Other debtors

215,422

109,113

618,156

823,667

6.

CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.12.18

31.12.17

£

£

Trade creditors

59,621

34,101

Taxation and social security

113,084

93,869

Other creditors

1,542,179

1,484,853

1,714,884

1,612,823

7.	ULTIMATE CONTROLLING PARTY

The ultimate controlling party is Ms D E Ellis.