Gillingham Winter Sports Club Limited - Charities report - 18.1

REGISTERED COMPANY NUMBER: 07718838 (England and Wales)

REGISTERED CHARITY NUMBER: 1149070

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 30 June 2018

for

Gillingham Winter Sports Club Limited

Gillingham Winter Sports Club Limited

Contents of the Financial Statements

for the Year Ended 30 June 2018

Page

Report of the Trustees

1 to 5

Independent Examiner's Report

6 to 7

Statement of Financial Activities

8

Statement of Financial Position

9 to 10

Statement of Cash Flows

11

Notes to the Statement of Cash Flows

12

Notes to the Financial Statements

13 to 18

Gillingham Winter Sports Club Limited

Report of the Trustees

for the Year Ended 30 June 2018

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their

report with the financial statements of the charity for the year ended 30 June 2018. The trustees have adopted

the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to

charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK

and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

Purposes and Aims

Our charity's purposes as set out in the objects contained in the company's memorandum of association are

to:

For the benefit of the public in Kent and surrounding area:

1) The preservation and protection of good health and the promotion of community participation in healthy

recreation through sport and physical fitness.

2) To advance in life and relieve needs of young people through:

(a) The provision of recreational and leisure time activities provided in the interest of social welfare,

designed to improve their conditions of life;

(b) Providing support and activities which develop their skills, capacities and capabilities to enable them to

participate in society as mature and responsible individuals.

3) To relieve the needs of people with disabilities as the trustees shall determine.

4) Such charitable purposes for the public benefit as are exclusively charitable according to the laws of

England and Wales as the trustees may from time to time determine

All business decisions are made having given reference to the objects of the charity.

ENSURING OUR WORK DELIVERS OUR AIMS

We review our aims, objectives and activities each year. This review looks at what we achieved and the

outcomes of our work in the previous 12 months. The review looks at the success of each key activity and

the benefits they have brought to those groups of people we are set up to help. The review also helps us

ensure our aim, objectives and activities remained focused on our stated purposes. We have referred to the

guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aim

and objectives and in planning our future activities. In particular, the trustees consider how planned activities

will contribute to the aims and objectives they have set.

THE FOCUS OF OUR WORK

Our main objectives for the year was the promotion and prevention of health, educational, recreational and

sporting activities. The strategies we used to meet these objectives included:

o Providing a range of educational programmes aimed at people of all ages, genders, ethnicity, ability,

sexuality or ability which account for the majority of facility use of Gillingham Ice Rink.

o Focusing upon providing pathways from our educational programmes into regular participation in

activities that promoted good health, social interaction and personal development

o Provide educational opportunities for young people in the communities we work in through the

introduction of apprenticeships.

o Continue to focus on reducing energy usage across our facilities to limit the impact on the environment.

Public benefit

Our main activities and who we engage with are described below. All our charitable activities focus on the

provision of leisure, health, sports and educational activities and are undertaken to further our charitable

purposes for the public benefit.

WHO USED AND BENEFITED FROM OUR SERVICES?

The members confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have

regard to the Charity Commission's general guidance on public benefit and have used this information when

devising our aims and objectives and planning future activities.

The Charity is committed to providing affordable leisure and recreational programmes for the communities it

works with and will achieve this by robust management, allowing prices to be kept affordable, and by

reinvesting in new and existing activities. The Charity recognizes that in order to successfully deliver its

objectives it must also provide a high quality experience for each and every service user. The monitoring of

this is achieved through the use of monthly independent mystery visits supported by a robust, transparent

user engagement programme. The Charity works with a range of other charities and community groups to

extend its impact and benefit to the wider community. An example of this is the provision of free educational

ice skating and ice hockey programmes and the provision for structured social interaction activities for

young people undergoing "home schooling".

In 2016/17 there were over 120,000 visits to our facilities were recorded by the general public and other

groups.

Equity of Access

o Support for local authority partners in delivering Council led initiatives at our centres.

o Proactive research into grant funding to support the provision of activities for disadvantaged groups.

o Provision of free educational programmes

o Subsidised access to our ice hockey programme to ensure barriers relating to cost are minimised

Disabled

o Working with local disability groups across our operating area to run activities and sessions for various

ages and ability levels.

o Provision of educational programmes aimed specifically at those who have learning or behavioural

disabilities

Community

o Working with various National Governing Bodies of sport to encourage people to either start, or return to,

sports participation.

o We run open days offering free or very low-cost activities.

o Work with local charities assisting them with fund raising and making facilities available for their use.

o Operating junior ice hockey teams with over 100 registered players under the age of 18

ACHIEVEMENT AND PERFORMANCE

The charity has successfully completed its 5th year of trading. Trading conditions have been difficult but the

charity has managed its businesses well and has seen a steady income from its activities.

Over the past year we have seen a significant increase in young people taking up the ice sports and seen an

increase in retention in the number of people who participate in sport which contributes to a healthy lifestyle.

We have seen an increase in the number people taking part in our Learn to Skate programme enabling them

to develop their skills within a health activity programme.

We have introduced a new membership scheme to enable the local community to participate in activities at a

reduced cost.

FINANCIAL REVIEW

Financial Management

The executive management team prepare the annual operational budget for the charity and this is approved

by the board of management prior to the commencement of the financial year.

The board of management receive monthly reports on the financial performance of the charity. These reports

include an Income and expenditure statement and balance sheet, both compared to budget and last year for

the month and year to date.

All funds are generated through receipts from customers or from funding provided by our local authority

partners. The majority of funds are spent on subsidising participation in activities.

Expenditure of these funds supports the key community objectives of the charity and the continued

investment in improved services and facilities for the community.

Reserves policy

The Board have agreed a minimum cash reserves policy equal to three months trading to protect against poor

trading conditions or unexpected expenses.

FUTURE PLANS

We strive to continue to deliver high quality community programmes and to develop and expand our

programmes into new communities.

Development of new facilities is also an on-going focus - identifying new opportunities that meet the needs

of the community and also fulfil our charitable objectives.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company,

limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

In exercising its powers to nominate, appoint, reappoint; elect, re-elect, approve and dismiss members, the

members shall seek to ensure that the board is representative of the local community and also comprises

persons with a broad range of skills who are likely to contribute to the organisations success.

Induction and training of new trustees

All new members joining the Board receive a full induction that is aimed at training them in their statutory

responsibilities under charity and company law. The Induction will normally include:

o Meeting with the Chairman of the Board

o Tour of all facilities and an opportunity to meet staff

o Access to safeguarding training

o Receive copies of the Charity's rules

o Receive copies of strategy and business planning documents

o Receive copies of corporate policies and documents

o Receive an organisational structure and overview of the management process

Related parties

The Charity has a two-year licence granted by The Ice Rink Company Limited to operate The Ice Bowl (also

known as Gillingham Ice Rink). The charity operates the facility under the brand name Planet Ice.

The Charity is affiliated as required to the National Governing Bodies for the sports it provides.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure

appropriate controls are in place to provide reasonable assurance against fraud and error.

The members of the Board have a duty to Identify and review the risks to which the charity is exposed and to

ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Board

members confirm that the major risks to the charity have been reviewed and that systems or procedures have

been established to manage those risks.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

07718838 (England and Wales)

Registered Charity number

1149070

Registered office

The Ice Bowl, Ambley Road

Gillingham Business Park

Gillingham

Kent

ME8 0PU

Trustees

T Fife

Accountant

D J Green

Accountant

M Lloyd

Director

- appointed 27.6.18

D McDermott

General manager

H S D Rhodes

Managing Director

Independent examiner

Groucott Moor Limited

Lombard House

Cross Keys

Lichfield

Staffordshire

WS13 6DN

Approved by order of the board of trustees on 4 March 2019 and signed on its behalf by:

D J Green - Trustee

Independent Examiner's Report to the Trustees of

Gillingham Winter Sports Club Limited

Independent examiner's report to the trustees of Gillingham Winter Sports Club Limited ('the

Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2018.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.

the accounts do not accord with those records; or

3.

the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

A Groucott

ICAEW

Groucott Moor Limited

Lombard House

Cross Keys

Lichfield

Staffordshire

WS13 6DN

4 March 2019

Gillingham Winter Sports Club Limited

Statement of Financial Activities

for the Year Ended 30 June 2018

30.6.18

30.6.17

Unrestricted fund

Restricted fund

Total funds

Total funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

3,304

-

3,304

3,867

Charitable activities

3

Leisure Activities

617,603

-

617,603

533,451

Total

620,907

-

620,907

537,318

EXPENDITURE ON

Raising funds

4

-

-

-

831

Charitable activities

5

Leisure Activities

620,591

-

620,591

536,640

Total

620,591

-

620,591

537,471

NET INCOME/(EXPENDITURE)

316

-

316

(153

)

RECONCILIATION OF FUNDS

Total funds brought forward

796

-

796

949

TOTAL FUNDS CARRIED FORWARD

1,112

-

1,112

796

Gillingham Winter Sports Club Limited

Statement of Financial Position

At 30 June 2018

30.6.18

30.6.17

Unrestricted fund

Restricted fund

Total funds

Total funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

11

1,393

-

1,393

753

CURRENT ASSETS

Debtors

12

41,345

-

41,345

25,521

Cash at bank

191

-

191

1,290

41,536

-

41,536

26,811

CREDITORS

Amounts falling due within one year

13

(41,817

)

-

(41,817

)

(26,768

)

NET CURRENT ASSETS/(LIABILITIES)

(281

)

-

(281

)

43

TOTAL ASSETS LESS CURRENT LIABILITIES

1,112

-

1,112

796

NET ASSETS

1,112

-

1,112

796

FUNDS

14

Unrestricted funds

1,112

796

TOTAL FUNDS

1,112

796

The charitable company is entitled to exemption from audit under

Section 477 of the Companies Act 2006 for the year ended 30 June 2018.

The members have not required the company to obtain an audit of its financial statements for the year ended

30 June 2018 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)

ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the

Companies Act 2006 relating to charitable small companies.

The financial statements were approved by the Board of Trustees on 4 March 2019 and were signed on its behalf by:

D J Green -Trustee

Gillingham Winter Sports Club Limited

Statement of Cash Flows

for the Year Ended 30 June 2018

30.6.18

30.6.17

Notes

£

£

Cash flows from operating activities:

Cash generated from operations

1

(111

)

1,039

Net cash provided by (used in) operating activities

(111

)

1,039

Cash flows from investing activities:

Purchase of tangible fixed assets

(988

)

-

Net cash provided by (used in) investing activities

(988

)

-

Change in cash and cash equivalents in the reporting period

(1,099

)

1,039

Cash and cash equivalents at the beginning of the reporting period

1,290

251

Cash and cash equivalents at the end of the reporting period

191

1,290

Gillingham Winter Sports Club Limited

Notes to the Statement of Cash Flows

for the Year Ended 30 June 2018

1.	RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES

30.6.18

30.6.17

£

£

Net income/(expenditure) for the reporting period (as per the statement of financial activities)

316

(153

)

Adjustments for:

Depreciation charges

348

189

(Increase)/decrease in debtors

(15,824

)

213,407

Increase/(decrease) in creditors

15,049

(212,404

)

Net cash provided by (used in) operating activities

(111

)

1,039

Gillingham Winter Sports Club Limited

Notes to the Financial Statements

for the Year Ended 30 June 2018

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102,

have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by

Charities: Statement of Recommended Practice applicable to charities preparing their accounts in

accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS

102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard

applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements

have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to

the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation

committing the charity to that expenditure, it is probable that a transfer of economic benefits will be

required in settlement and the amount of the obligation can be measured reliably. Expenditure is

accounted for on an accruals basis and has been classified under headings that aggregate all cost

related to the category. Where costs cannot be directly attributed to particular headings they have

been allocated to activities on a basis consistent with the use of resources.

Allocation and apportionment of costs

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its

estimated useful life.

Plant and machinery

- 20% on reducing balance

Plant and machinery - 20% straight line

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the

trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity.

Restrictions arise when specified by the donor or when funds are raised for particular restricted

purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial

statements.

Company limited by guarantee

The company is limited by guarantee and does not have a share capital.

2.	DONATIONS AND LEGACIES

30.6.18

30.6.17

£

£

Donations

3,304

988

Grants

-

2,879

3,304

3,867

Grants received, included in the above, are as follows:

30.6.18

30.6.17

£

£

Other grants

-

2,879

3.	INCOME FROM CHARITABLE ACTIVITIES

30.6.18

30.6.17

Activity

£

£

Educational programs

Leisure Activities

190,462

157,968

Events

Leisure Activities

44,343

46,782

Miscellaneous

Leisure Activities

382,798

328,701

617,603

533,451

4.	RAISING FUNDS

Raising donations and legacies

30.6.18

30.6.17

£

£

Support costs

-

831

5.	CHARITABLE ACTIVITIES COSTS

Direct costs

Support costs

Totals

(See note 6)

£

£

£

Leisure Activities

615,673

4,918

620,591

6.	SUPPORT COSTS

Management

Finance

Governance costs

Totals

£

£

£

£

Leisure Activities

383

698

3,837

4,918

7.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

30.6.18

30.6.17

£

£

Depreciation - owned assets

348

189

8.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 June 2018 nor for the

year ended 30 June 2017.

Trustees' expenses

There were no trustees' expenses paid for the year ended 30 June 2018 nor for the year ended

30 June 2017.

9.	STAFF COSTS

30.6.18

30.6.17

£

£

Wages and salaries

324,714

277,896

The average monthly number of employees during the year was as follows:

30.6.18

30.6.17

55

36

No employees received emoluments in excess of £60,000.

10.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted fund

Restricted fund

Total funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

3,867

-

3,867

Charitable activities

Leisure Activities

533,451

-

533,451

Total

537,318

-

537,318

EXPENDITURE ON

Raising funds

831

-

831

Charitable activities

Leisure Activities

536,640

-

536,640

Total

537,471

-

537,471

NET INCOME/(EXPENDITURE)

(153

)

-

(153

)

Transfers between funds

2,522

(2,522

)

-

Net movement in funds

2,369

(2,522

)

(153

)

RECONCILIATION OF FUNDS

Total funds brought forward

(1,573

)

2,522

949

TOTAL FUNDS CARRIED FORWARD

796

-

796

11.	TANGIBLE FIXED ASSETS

Plant and machinery

£

COST

At 1 July 2017

1,472

Additions

988

At 30 June 2018

2,460

DEPRECIATION

At 1 July 2017

719

Charge for year

348

At 30 June 2018

1,067

NET BOOK VALUE

At 30 June 2018

1,393

At 30 June 2017

753

12.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

30.6.18

30.6.17

£

£

Trade debtors

(2,849

)

1,777

Other debtors

44,194

23,744

41,345

25,521

13.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

30.6.18

30.6.17

£

£

Trade creditors

2,206

2,549

Social security and other taxes

7,501

10,287

VAT

21,550

9,210

Other creditors

4,358

4,042

Accrued expenses

6,202

680

41,817

26,768

14.	MOVEMENT IN FUNDS

At 1.7.17

Net movement in funds

At 30.6.18

£

£

£

Unrestricted funds

General fund

796

316

1,112

TOTAL FUNDS

796

316

1,112

Net movement in funds, included in the above are as follows:

Incoming resources

Resources expended

Movement in funds

£

£

£

Unrestricted funds

General fund

620,907

(620,591

)

316

TOTAL FUNDS

620,907

(620,591

)

316