Daneside Community Theatre Trust Limited - Charities report - 18.1

REGISTERED COMPANY NUMBER: 01371275 (England and Wales)

REGISTERED CHARITY NUMBER: 507772

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31st May 2018

for

Daneside Community Theatre Trust Limited

T/A

Daneside Theatre

Daneside Community Theatre Trust Limited

Contents of the Financial Statements

for the Year Ended 31st May 2018

Page

Report of the Trustees

1 to 2

Independent Examiner's Report

3

Statement of Financial Activities

4

Balance Sheet

5 to 6

Notes to the Financial Statements

7 to 10

Daneside Community Theatre Trust Limited

Report of the Trustees

for the Year Ended 31st May 2018

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with

the financial statements of the charity for the year ended 31st May 2018. The trustees have adopted the provisions of

Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their

accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)

(effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objective and its principal activity continues to be that of the promotion, maintenance, improvement and

advancement of education in the Borough of Congleton by means of the provision of a theatre.

ACHIEVEMENT AND PERFORMANCE

Charitable Activities

Each year we review the quality and range of the in-house facilities which we make available to our users.

This year the general upkeep of the theatre and its facilities has been maintained along with the following improvements:

Updating the Theatre's electrical system is ongoing - the annual Pat testing has been done and new lights on the lighting

bar have been installed. Replacement of the ropes, chains and lifting equipment to the rigging bars has also been done.

New gas meter - removal of the existing low pressure U16 meter and the supply and installation of a new low pressure

U40 meter sized to supply an hourly load of 249kw. A gas safety check has also been carried out.

The service of the sound desk.

The purchase of 4 large planters to enhance the front of the Theatre and car park.

Reviewing card payment machines - hopefully this facility will be available from autumn 2018

We are always reviewing costs and this year we have changed our fire and security provider to Red Spot Security at a

significant saving.

The fund-raising committee are busy applying to different organisations for grants and if we are successful the monies

will go towards the costs of the refurbishment of the bar and foyer.

We are always looking for new and innovative ways in which the theatre can be used for the benefit of the people of

Congleton, and we will continue to offer productions staged by both amateur and professional groups.

The cinema will continue to offer the people of Congleton a chance to see mainstream films.

The company from which we hire the films now uses a digital projector and this enables them to offer the theatre a wider

choice of films. This has become very popular and the number of people attending the films has risen this year.

The local amateur groups, dance schools and societies stage excellent shows and plays which are well attended by the

people in the Congleton area.

The hire of the Daneside Studios is gaining in popularity and they are being used more by local groups.

A big thank you to everyone for using the bar on show nights, the income from the bar goes towards the upkeep of the

theatre and helps to keep the hire charges down. A very popular addition to the bar is the stocking of beer from a local

brewery and sparkling wine for that special occasion. Coffee and soft drinks are also available.

The continued support from the local societies and the people of Congleton is very much appreciated by the Theatre.

During the year the Theatre generated a reasonable income and we are hopeful to do this in the coming year.

The Theatre would like to take this opportunity to wish everyone a successful season in 2018/2019.

FINANCIAL REVIEW

Reserves policy

The trust holds surplus capital on deposit with UK bank and building societies. It is not the Trust's policy to take

investment risks any accumulated funds will be held in deposit accounts offering best terms.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by

guarantee, as defined by the Companies Act 2006.

The trust was incorporated on 31st May, 1978 and registered as a charity on 14th July, 1978. The company was

established under Memorandum of association which established the objects and powers of the charitable

company.

The liability of full members of the society is an undertaking to contribute to the assets of the Trust in the event

of it being wound up while a member, or within one year after ceasing to be a member, a sum not exceeding one

pound.

Organisational structure

The trustees meet regularly to discuss progress and formulate strategies.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

01371275 (England and Wales)

Registered Charity number

507772

Registered office

Park Road

Congleton

Cheshire

CW12 1DP

Trustees

K Carroll

- resigned 22/9/2017

A J Millington

Chairman

Mrs L F Lee

Mrs C Garber

Treasurer

A N Bours

Vice Chairman

P M Drage

- appointed 22/9/2017

Mrs V Dorgan

Booking Manager

Mrs A S Bradley

- appointed 22/9/2017

Company Secretary

Mrs L F Lee

Independent examiner

Hammond McNulty LLP

Bank House

Market Square

Congleton

Cheshire

CW12 1ET

Approved by order of the board of trustees on 25th February 2019 and signed on its behalf by:

A J Millington - Trustee

Independent Examiner's Report to the Trustees of

Daneside Community Theatre Trust Limited

Independent examiner's report to the trustees of Daneside Community Theatre Trust Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st May 2018.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.

the accounts do not accord with those records; or

3.

the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Colin Higginson

FMAAT ACCA

Hammond McNulty LLP

Bank House

Market Square

Congleton

Cheshire

CW12 1ET

25th February 2019

Daneside Community Theatre Trust Limited

Statement of Financial Activities

for the Year Ended 31st May 2018

31/5/18

31/5/17

Unrestricted fund

Total funds

Notes

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

253

276

Charitable activities

Theatre provision

51,639

48,640

Other trading activities

2

16,961

18,319

Investment income

3

70

70

Total

68,923

67,305

EXPENDITURE ON

Raising funds

4

8,251

9,654

Charitable activities

Theatre provision

49,727

55,785

Other

13,106

945

Total

71,084

66,384

NET INCOME/(EXPENDITURE)

(2,161

)

921

RECONCILIATION OF FUNDS

Total funds brought forward

716,100

715,179

TOTAL FUNDS CARRIED FORWARD

713,939

716,100

Daneside Community Theatre Trust Limited

Balance Sheet

At 31st May 2018

31/5/18

31/5/17

Unrestricted fund

Total funds

Notes

£

£

FIXED ASSETS

Tangible assets

8

615,044

617,482

CURRENT ASSETS

Stocks

9

3,215

2,887

Debtors

10

10,896

13,347

Cash at bank and in hand

86,671

84,316

100,782

100,550

CREDITORS

Amounts falling due within one year

11

(1,887

)

(1,932

)

NET CURRENT ASSETS

98,895

98,618

TOTAL ASSETS LESS CURRENT LIABILITIES

713,939

716,100

NET ASSETS

713,939

716,100

FUNDS

12

Unrestricted funds

713,939

716,100

TOTAL FUNDS

713,939

716,100

The charitable company is entitled to exemption from audit under

Section 477 of the Companies Act 2006 for the year ended 31st May 2018.

The members have not required the company to obtain an audit of its financial statements for the year ended

31st May 2018 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)

ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies

Act 2006 relating to charitable small companies.

The financial statements were approved by the Board of Trustees on 25th February 2019 and were signed on its behalf by:

A J Millington -Trustee

Daneside Community Theatre Trust Limited

Notes to the Financial Statements

for the Year Ended 31st May 2018

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been

prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement

of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial

Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)',

Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of

Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost

convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it

is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the

charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and

the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has

been classified under headings that aggregate all cost related to the category. Where costs cannot be directly

attributed to particular headings they have been allocated to activities on a basis consistent with the use of

resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful

life.

Freehold property

- in accordance with the property

Fixtures and fittings

- 10% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow

moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions

arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.	OTHER TRADING ACTIVITIES

31/5/18

31/5/17

£

£

Bar takings

16,961

18,319

3.	INVESTMENT INCOME

31/5/18

31/5/17

£

£

Deposit account interest

70

70

4.	RAISING FUNDS

Investment management costs

31/5/18

31/5/17

£

£

Depreciation

2,438

2,709

5.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31/5/18

31/5/17

£

£

Depreciation - owned assets

2,438

2,709

6.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st May 2018 nor for the year ended

31st May 2017.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st May 2018 nor for the year ended 31st May 2017.

7.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted fund

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

276

Charitable activities

Theatre provision

48,640

Other trading activities

18,319

Investment income

70

Total

67,305

EXPENDITURE ON

Raising funds

9,654

Charitable activities

Theatre provision

55,785

Other

945

Total

66,384

NET INCOME/(EXPENDITURE)

921

RECONCILIATION OF FUNDS

Total funds brought forward

715,179

TOTAL FUNDS CARRIED FORWARD

716,100

8.	TANGIBLE FIXED ASSETS

Freehold property

Fixtures and fittings

Totals

£

£

£

COST

At 1st June 2017 and 31st May 2018

624,666

128,875

753,541

DEPRECIATION

At 1st June 2017

31,564

104,495

136,059

Charge for year

-

2,438

2,438

At 31st May 2018

31,564

106,933

138,497

NET BOOK VALUE

At 31st May 2018

593,102

21,942

615,044

At 31st May 2017

593,102

24,380

617,482

9.

STOCKS

31/5/18

31/5/17

£

£

Stocks

3,215

2,887

10.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31/5/18

31/5/17

£

£

Trade debtors

8,311

11,011

Prepayments

2,585

2,336

10,896

13,347

11.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31/5/18

31/5/17

£

£

Trade creditors

10

1,269

Accrued expenses

1,877

663

1,887

1,932

12.	MOVEMENT IN FUNDS

At 1/6/17

Net movement in funds

At 31/5/18

£

£

£

Unrestricted funds

General fund

716,100

(2,161

)

713,939

TOTAL FUNDS

716,100

(2,161

)

713,939

Net movement in funds, included in the above are as follows:

Incoming resources

Resources expended

Movement in funds

£

£

£

Unrestricted funds

General fund

68,923

(71,084

)

(2,161

)

TOTAL FUNDS

68,923

(71,084

)

(2,161

)

Comparatives for movement in funds

At 1/6/16

Net movement in funds

At 31/5/17

£

£

£

Unrestricted Funds

General fund

715,179

921

716,100

TOTAL FUNDS

715,179

921

716,100

Comparative net movement in funds, included in the above are as follows:

Incoming resources

Resources expended

Movement in funds

£

£

£

Unrestricted funds

General fund

67,305

(66,384

)

921

TOTAL FUNDS

67,305

(66,384

)

921

13.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st May 2018.